Presentation on theme: "Going Paperless with DocuWare: Keys to Success"— Presentation transcript:
1 Going Paperless with DocuWare: Keys to Success Presented by:Linda Nearing,Supervising Deputy ProsecutorTippecanoe County Title IV-DChild Support Program
2 Outline 1. Who we are 2. How we use DocuWare 3. Keys to our success (so far)
3 Who We Are Tippecanoe County Prosecutor Title IV-D Child Support ProgramEstablish paternityEnforce ordersJudicialAdministrativeLocate parentsEstablish ordersChild supportMedical coverage
4 Who We Are By the Numbers Open cases: 5,500 Longevity 28+ years Retain closed cases 3 yearsTotal pages 1,000,000Filing space sq ft.
5 How We Use DocuWare Objectives Reduce paper cost Reclaim space Increase productivityLocate filesReorganize workflow
6 How We Use DocuWare Functionality Court hearing Investigation Customer serviceEnforcementCase management
7 Keys to SuccessInternal ChampionProject PlanningStaff Acceptance
8 In-house Project Coordinator Keys to SuccessInternal ChampionIn-house Project CoordinatorKnowledgeOffice operationsTechnologyAuthorityTime / CommitmentDecisions will include design of the system, personnel decisions, policy decisions.
9 Keys to SuccessProject PlanningConversionDesignFile cabinetIndex
10 File Cabinet Design 1 file = 1 DocuWare document Documents too big1 document = 1 DocuWare documentToo much indexing