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Published bySonia Spare Modified over 9 years ago
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Department of Education Internal Audit So what’s it all about then …briefly What are your concerns … some I know, let me know others What are some of ours … if I’m not too bruised and battered! Questions? … Ask them any time and cut me short if I go on!
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Department of Education What we do and Why There are two main themes CompliancePerformance LegislationEffectiveness Guidelines and ProceduresEfficiency Generally black letterPolicy Incudes best or better practiceAchieving outcomes
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Department of Education SACS vs Finance Financial Payments Invoice only No control stamp No DF Receipts Manual receipt books Stamp deposit slip (F1 or Deposit Book) Journals Unclear – workflow or sign Have written to Finance Budget Adjustments Nothing Can see it in F1 Corporate Cards No difference Invoices attached to statements Statement signed – cardholder and Principal Types of evidence now that on Finance 1
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Department of Education Audit Opinions Why do auditors have different opinions? They should be consistent – we work very hard at this. Opinions based on policy, guidelines and procedures. An obligation to report it as it is, not filtered. However…. Schools are different – for valid reasons Risk based procedures in some instances Not everything is black letter Evidence different/missing – reconciliation difficult Requires us to exercise professional judgement Sometimes discretion is justified ( but not if black letter ) Equity and fairness – good systems vs bad systems Not everything is as obvious as this….
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Department of Education Unity How can there be unity in what we do if auditors require different things? Agree – very difficult Try very hard to be consistent We consider the environment – not just compliance Schools do different things all the time Some done well...others not We may ignore minor issues & focus on more important ones There’s a lot we review – not all have procedures Some professional judgement required Concerns with consistency – let me know
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Department of Education Audit Requirements – What are they? Impossible for audit to list everything Program is limited – does not cover everything You should be able to objectively support your activities Records must be contemporaneous Can provide a general list – you may have some or all There would be other requirements beyond the program Audit – test if what should be done is being done Inconvenient – but documentation should be there If not - local issue, education, support ? Nothing clear as to what we have to keep for audit. Would appreciate a ‘tick box’ list from the auditor
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Department of Education Payments to the Principal Workflow is linear, systemic Not possible to change to address unique payments Example of gap in controls – no guidance Objective – segregation of duties Claim/invoice certified by next senior teacher Protects yourself from coercion Adheres to the segregation objective Maintains workflow efficiency Consistent with other processes – corp card Who approves payments to the Principal – workflow suggests they authorise their own !?!
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