1. General Procurement FAM 3301 Edwin Castillo Policy Development Accounting Services, Department of Finance Controllers Conference November 2010

2. Background  No update since 1995  User Pay/Say Initiative - 1997  Auditor General:  Fragmented Policy Framework  Lack of Dispute Resolution Process 2

3. Information Summary  Definitions (Appendix A)  Policy Statement  Authority to Contract  GNWT Procurement Procedures and Committee  Non-Profit Entities 3

4. Information Summary  Non-competitive procurement −Sole-source (Appendix C) −Negotiated Contracts  Non-Standard Contract −Legal review  Mandatory Terms − GNWT not liable for source deductions − Insurance/Indemnification ( 4.5.2 – 4.5.4 ) − Multi-year requirement ( FAA s. 44(2) ) − Right to set-off 4

5. Information Summary  Violations Reporting −FAM 4101 (Loss of Cash/Assets)  Vendor Complaint Process  Contract vs Transfer Agreement (Appendix D) 5

6. Attention Areas  Sole-Source Form −(moved from FAM 3304 – LCA)  GNWT Procurement Procedures  Vendor Complaint Process 6

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8. 8 http://www.pws.gov.nt.ca/pdf/publi cations/ProcurementGuidelines09/0.3a%20Table%20of%20Contents.p df Procurement Procedures Manual

9. Vendor Complaint Process 9 Initial Complaint Contracting Department Complaint Outstanding Complaint Resolved Complaint Outstanding Secondary Complaint Level Final Complaint Level Contracts & Procurement Services Comptroller General Claim Dismissed Third Party Review End of Process Complaint Resolved

10. Next Steps  Procurement Procedures Committee  GNWT Procurement Procedures  Other FAM Procurement Policies 10