1. Department of Finance and Administration 1 M ississippi Vendors & the American Recovery and Reinvestment Act MAGPPA Reverse Tradeshow Thursday, March 11, 2010

2. 2 2  American Recovery and Reinvestment Act – An Overview  Who Reports What  What is a Vendor?  Contract Terms and Conditions  State of MS Business Partnerships  Mississippi’s Visibility and Transparency  Q&A Agenda

3. 3 3  What is it? Direct response by the Congress and the President to the economic crisis  When effective? Passed by Congress February 13, 2009 Signed by the President February 17, 2009  What are the immediate goals of the Act? Create new jobs as well as save existing ones Spur economic activity and invest in long-term economic growth Foster unprecedented levels of accountability and transparency in government spending American Recovery and Reinvestment Act

4. 4 4  How are these goals to be accomplished? Provides $288B in tax cuts and benefits for millions of working families and businesses Increased federal funds for education and health care as well as for entitlement programs (Medicaid, Unemployment Benefits) by $224B Made $275B available for federal contracts, grants, and loans Requires recipients of Recovery Act funds to report quarterly on the amount of monies spent, the status of the projects, the number of jobs affected by the Recovery Act Posts, pretty much in raw data form, all the quarterly reporting details on Recovery.gov so the public can track the spending of the $787B American Recovery and Reinvestment Act

5. 5 5  What are some specific areas of focus? Broadband internet access – reaching out to the areas of the US that are presently not covered Infrastructure – road and bridge repair; high speed rail projects; airport and other transportation hub projects Computerization of health information records to reduce errors and reduce health care costs Energy focus – weatherization of homes and businesses and government facilities; “greening” of America through use of renewable energy sources Education support – Local Education Agencies (LEAs) and Institutions of Higher Education (IHEs) and other entities Law Enforcement General government support American Recovery and Reinvestment Act

6. 6 6 Federal Agency Prime Recipient (Lead Agency) Sub-recipients Vendors Sub-allocated to state agency (Reports Data to Lead Agency as Part of Prime Recipient) Vendors Sub-recipients Vendors ARRA 1512 Reporting Model

7. 7 7  A vendor is defined as a dealer, distributor, merchant or other seller providing goods or services that are required for the conduct of a Federal program. Prime recipients or sub-recipients may purchase goods or services needed to carry out the project or program from vendors. Vendors are not awarded funds by the same means as sub- recipients and are not subject to the terms and conditions of the Federal financial assistance award.  A vendor: (1) Provides the goods and services within normal business operations (2) Provides similar goods or services to many different purchasers (3) Operates in a competitive environment (4) Provides goods or services that are ancillary to the operation of the Federal program (5) Is not subject to compliance requirements of the Federal program (6) Is required to provide information to the prime or sub-recipient to meet reporting requirements What Is a Vendor?

8. 8 What Vendor Information is Reported? All vendor payments must be reported. Individual payments greater than $25,000 must be reported separately with the following data elements for each payment: Vendor identity either through DUNS number (Dun and Bradstreet Data Universal Numbering System OR the Vendor Name and the zip + 4 digit code of the vendor’s headquarters. To register for a DUNS: http://www.dnb.comhttp://www.dnb.com Payment description and payment amount (required to be reported by prime recipients; optional for subrecipients) Jobs created or retained

9. 9 Contract Terms and Conditions Vendors are subject to the some of the terms and conditions of the Federal financial assistance award. Examples: Wage Rate Requirements (Davis-Bacon Act, Section 1606) Use of American Iron, Steel, and Manufactured Goods (Section 1605) Jobs Reporting – includes jobs or employees directly charged to Recovery Act supported projects/activities paid for with Stimulus funds Section 902 Review of contractor, sub-contractors, and associated contracts and transactions Section 1553 Whistleblower Protection Compliance with Anti-Discrimination and Equal Opportunity Statutes OPEN ENDED REQUIREMENT to comply with any other ARRA requirements when notified E-verify (under State statute)

10. 10 Contract Terms and Conditions  DFA posted an “ARRA Award Terms Exhibit” (Memo #12) at www.mmrs.state.ms.us on the Stimulus page.www.mmrs.state.ms.us  All Ts and Cs won’t apply to each project.  Ts and Cs can be edited, but, state entities can choose to be “safe” and include all of them on a contract.  If a contract was negotiated prior to Stimulus, but will now include Stimulus funding, the contract must be amended to include the ARRA Ts and Cs.

11. 11 State of MS Business Partnerships  DFA/Office of Purchasing, Travel & Fleet Management http://www.dfa.state.ms.us/Purchasing/Home.html http://www.dfa.state.ms.us/Purchasing/Home.html  Department of Information Technology Services http://www.its.ms.gov/ http://www.its.ms.gov/  MS State Personnel Board/Personal Services Contract Review Board http://www.mspb.ms.govhttp://www.mspb.ms.gov  State Agencies

12. 12 What Is Our Status? Mississippi – Federal Agency Reported Source: Recovery.gov 2/15/2010

13. 13 What Is Our Status? Mississippi – Recipient Reported Mississippi Congressional Districts 110 th Congress Source: Recovery.gov 2/15/2010

14. 14 What Is Our Status? Mississippi – Recipient Reported Source: Recovery.gov 2/15/2010

15. 15 Stimulus360 Transparency 15 The Stimulus360 solution will be used to provide transparency reporting for ARRA expenditures.

16. 16 The Stimulus360 solution will be used to provide transparency reporting for ARRA expenditures. Stimulus360 Transparency

17. 17 ARRA Expenditure and Vendor Data on MERLIN.net www.merlin.state.ms.us

18. 18 Q&A

19. 19 Mississippi Vendors & the American Recovery and Reinvestment Act Gayle Chittom Chief Systems Information Officer Department of Finance and Administration Office of the Mississippi Management and Reporting System chittomg@dfa.state.ms.us MAGPPA Reverse Tradeshow Thursday, March 11, 2010