1. Mitchell D. Doht, PE Quality Management Engineer NDOR – Local Projects Division 402-479-4432 1

2.  Purpose & Definitions  Program Overview  Application Process  Roles & Responsibilities  Emergency vs. Permanent Repairs  Eligible & Ineligible Items  Detailed Damage Inspection Report  Federal Requirements  Pictures and Contacts  Questions 2

3. Purpose & Definitions 3

4.  23 USC 125(a) ◦... repair or reconstruction of highways, roads, and trails...that have suffered serious damage... 4 [Pg. 1-3]

5.  23 USC 125 (a) (cont.) ◦...result of (1) natural disaster over a wide area such as by floods, hurricanes,... ◦...or (2) catastrophic failures from any external cause... 5 [Pg. 1]

6.  23 CFR 668.103(f) ◦...sudden and unusual natural occurrence... which cause serious damage. 6

7.  23 CFR 668.103(b) ◦...sudden failure of a major element or segment of the highway systems due to an external cause. ◦...not be primarily attributable to gradual and progressive deterioration... 7

8. Program Overview 8

9. 9

10. 10 [ Pg. 36]

11.  Non Federal-aid highways  Covering all repairs  Relieving maintenance responsibilities of Federal-aid recipients ◦ Heavy maintenance Note: Economic hardship is not a factor for eligibility FEMA may cover ER ineligible costs 11 [Pg. 7]

12. Application Process 12

13.  Governors Proclamation or President’s Declaration  Letter of Intent by NDOR  FHWA Acknowledgement  Disaster Assessment – leading to a Damage Summary Report  FHWA Eligibility Finding by the NE Division Office (Division Administrator)  Funding Approval by FHWA Headquarters 13 [Pgs. 32 -34] [Pgs. 65 – 67]

14. Roles & Responsibilities 14

15.  Early agency coordination is Critical  NDOR has the lead role for ER Program Coordination 15 FEMA/NEMA FHWA Utilities NDOR EPA/ACOE/FWS LPAs [Pgs. 40 – 41]

16.  Identify Federal-aid Routes  Identify Damage Sites  Request Emergency Relief Funding  Complete Emergency Repairs on State Highways  Participate on Detailed Damage Inspection Teams  Administer Permanent Repair Projects  Coordinate LPA Permanent Repair Projects 16

17.  Reporting of Natural Disasters and Catastrophic Failures  Participates on site inspection teams to verify extent of damages and determine eligibility of repairs 17

18.  Help to Identify Federal-aid Routes  Identify Damage Sites  Complete Emergency Repairs on Federal-aid Routes  Coordinate with State Highway Contacts  Participate on Detailed Damage Inspection Teams  Administer Permanent Restoration Projects 18

19. Emergency vs. Permanent Repairs 19

20.  23 CFR 668.109(b)(4)  Minimize extent of damage  Protect remaining facilities  Restore essential traffic  Incidental Permanent Repairs  180 day limit/100%  Timely “prompt” repair 20 [Pgs. 22 – 24]

21.  Emergency Repairs ◦ PE and/or CE as Properly Documented ◦ Temporary Operations ◦ Incidental Permanent Repairs  Requires FHWA Prior Approval and is Not reimbursable at 100%, but at a pro-rata share 21 [Pg. 22]

22.  Documentation

23.  23 CFR 668.109(b)(1)  Restoring Highway to Pre-disaster Condition  Requires Prior FHWA Approval and Authorization  Normal FHWA Procedures are Required  Pro-rata share ◦ 80/20 or 90/10 23 [Pgs. 24 - 31]

24.  Permanent Repairs ◦ Normal Federal-aid procedures ◦ PE and/or CE as Properly Documented ◦ ROW Activities ◦ Environmental Clearance (NEPA) ◦ Time Extensions 24 [Pgs. 24 – 31]

25. Eligible & Ineligible Items 25

26.  Engineering and ROW  Detours*  Traffic Damage*  Overlays  Raising Grades  Slides  Work on Active Construction Projects 26 [Pgs. 10 - 20]

27.  Officially Designated by Highway Official  Could Apply to non- Federal-aid highway  Pre-disaster Survey  Restore to Pre-disaster Condition 27 [Pgs. 6 – 7 ]

28.  Traffic Control Devices  Landscaping  Roadside Appurtenances  Timber and Debris Removal  Transportation System Management Strategies  Features Resulting from the NEPA Process  Outside of Highway ROW 28 [Pgs. 5 - 18]

29.  NO Local Roads  NO Rural Minor Collectors  Use Functional Classification Maps http://www.nebraskatransportation.org/maps/ 29 [Pg. 6]

30.  Heavy Maintenance  Damage Estimate under $5,000  Traffic Damage*  Frost Heaving  Applicant Owned Material  Erosion Damage  Prior Scheduled Work ◦ If project already in approved STIP or TIP 30 [Pgs. 20 - 22]

31.  In general, ineligible for ER Funds  Three exceptions: ◦ Any public roads, responding vehicles making repairs ◦ Any public roads, officially designated detour ◦ Any Federal-aid highway, vehicles responding to a disaster 31 [Pgs. 7 - 8]

32.  Mine/Underground Subsidence  Snow and/or Ice Removal  Emergency/Medical Transportation Services  Mitigation/Preventive Work Prior to Disaster  Catastrophic Failure from Internal Cause  Pavement Damage  Pre-existing Conditions 32 [Pgs. 18 - 21]

33. Detailed Damage Inspection Report (DDIR) 33

34.  FHWA/State/Local Representatives  May Include Specialists: ◦ Geotech ◦ Hydrologist ◦ Biologist ◦ Cultural Specialist ◦ Structures ◦ R-O-W Specialist ◦ Environmental Generalist ◦ FEMA and/or NEMA Representatives 34

35.  Estimate only*  Provides a basis for allocation of funds  Actual cost will be reimbursed  Prior Approval for Revised DDIR 35 [Pgs. 42 - 43]

36. 36

37. 1.Damage due from event 2.Maintenance 3.Heavy Maintenance 4. Pre-existing condition 5. Damage on FHWA eligible route 6. Damage meets FHWA dollar threshold  $5,000 or greater per site

38.  Federal-aid Highway Route Number  Specific Location (Beginning and Ending Limits)  Nature and Extent of Damage  ADT  Emergency Repair (ER)  Permanent Repair (PR)  Environmental Determination (NEPA)  Method of Work 38 [Pg. 69]

39.  Cost Estimates (L x W x H) & Expenditures to Date  FHWA/State Recommendation  State and/or Local Agency Concurrence  Sketch of the Site and Required Photos (Digital)  Calculations  Investigation Reports  Miscellaneous FHWA Approvals  TIME WINDOW ◦ DDIRs generally Completed/Submitted within 6-10 weeks 39

40.  Eligible route  Scope of damage and repair (ER and/or PR work)  Coordination with other agencies (NEPA determination)  Supporting documentation ◦ Sketches with measurements  Maps & required pictures ◦ Minimum of one photo per site 40

41. Federal Requirements 41

42. 42 FHWA NEPA PROCESS  ER program must comply w/NEPA  ROW acquisition (temp/perm) must follow Uniform Act  ER: Categorical Exclusion (CE) w/coordination  PR: Typically Categorical Exclusion w/exceptions Betterments Bridge Work Any impacts affecting resources [Pgs. 60 - 61]

43.  All Fed-Aid rules apply to contracts (ER & PR) ◦ Advertisement period ◦ Innovative Contracting Methods ◦ Davis-Bacon Labor Rates ◦ Disadvantaged Business Enterprises (DBE) ◦ Americans with Disabilities Act (ADA) ◦ Buy America (steel) ◦ NO convict labor  Design Standards (NDOR required)  Environmental NEPA Issues/Process 43

44. Pictures and Contacts 44

45. 45 Summer 2002, I-80 Near Ogallala

46. 46 Summer 2002, I-80 Near Ogallala

47. 47 Summer 2003, I-80 Near Big Springs

48. 48 Summer 2003, I-80 Near Big Springs

49. 49 More Common Example

50. 50

51.  NDOR ◦ Kendall Tonjes – State System  Phone – 402 -479-4386  Email Kendall.Tonjes@nebraska.gov ◦ Mitch Doht – Local System  Phone – 402-479-4432  Email Mitch.Doht@nebraska.gov  FHWA ◦ Frank Rich  Phone – 402 742-8479  Email frank.rich@dot.gov ◦ Kirk Fredrichs  Phone – 402 742-8469  Email kirk.fredrichs@dot.gov