1. Superintendent’s Budget Briefing to School Board and Board of Supervisors Rappahannock County Public Schools March 16, 2011 Office of the Superintendent Rappahannock County Public Schools

2. Our Theme… Relationships Matter Office of the Superintendent Rappahannock County Public Schools

3. Things are Tough All Over…

4. And Getting Tougher! Office of the Superintendent Rappahannock County Public Schools 4

5. Reflecting on Successes Office of the Superintendent Rappahannock County Public Schools

6. Reflecting on Successes All schools “Fully Accredited” seven years in a row Increased SOL percentage pass rates in most subjects Numerous technology upgrades/initiatives Multiple students award winners in a multitude of categories Nationally recognized yearbook Office of the Superintendent Rappahannock County Public Schools

7. Reflecting on Successes continued High graduation rate RCHS Band designated Virginia Honor Band Highly Qualified staff Demonstrated ability to attract and retain highly qualified staff Safe, clean buildings and grounds Office of the Superintendent Rappahannock County Public Schools

8. Methods of Accomplishment Hard working and dedicated staff Small class sizes and services to students Early interventions Curriculum alignment work Professional development to refine teaching strategies Ongoing assessment of student achievement Effective uses of instructional technology Office of the Superintendent Rappahannock County Public Schools

9. FY ’12 Budget Goals Office of the Superintendent Rappahannock County Public Schools

10. FY ’12 Budget Goals Programs and services for students –“Can Do” and alternative education –Dual enrollment classes –Enrichment Opportunities –Rigor, Relevance and Relationships Competitive salaries and benefits Meeting federal and state program and staffing requirements Upgrading support services, equipment and facilities Enhanced public and community relations

11. Factors to Consider CIP Benefits (Absorb 100% of increases or not) Staff Pay Increases School Board Goals SOQs Public Comment Office of the Superintendent Rappahannock County Public Schools 11

12. Factors to Consider LCI State Revenues Politics (Federal, State and Local) Budget of Need Historical Context Level Funding, Budget Reduction, Budget Increase Office of the Superintendent Rappahannock County Public Schools 12

13. Budget Challenges Projecting student enrollment –2007-08 budget based on 995 ADM ($12,096,934.00) –2008-09 budget based on 902 ADM ($11,813,799.00) –2009-10 budget based on 902 ADM ($11,602,017.00) –2010-11 budget based on 917 ADM ($11,592,166.00) –2011-12 budget based on 920 ADM ($11,680,766.00) Office of the Superintendent Rappahannock County Public Schools

14. Budget Challenges Reductions not always possible in some areas State funds targeted to specific areas No state funds for teacher raises How will economy affect expenditures (i.e. rising prices of gas and fuel oil and state funding) Office of the Superintendent Rappahannock County Public Schools

15. Budget Unknowns State funding Federal funding Employee health insurance increase (Budgeted at 15%) Office of the Superintendent Rappahannock County Public Schools

16. Proposed Budget Based on… Projected enrollment of 920 students Governor’s initial budget proposal 12.17.10 / Senate version TBD Office of the Superintendent Rappahannock County Public Schools

17. Primary Areas of Emphasis Salaries “Can-Do” students Dual-enrollment Enrichment opportunities CIP Communications and software Office of the Superintendent Rappahannock County Public Schools

18. Primary Areas of Emphasis Salaries –Goal: Continue to attract and retain highly qualified personnel in all categories Teachers Administrators Support staff Office of the Superintendent Rappahannock County Public Schools

19. Primary Areas of Emphasis Instruction –Establish culture “Can Do” students and staff –More rigorous education programs for all students –Transition programs ninth grade “Can Do” students –Reading specialists in each school Not included Office of the Superintendent Rappahannock County Public Schools

20. Primary Areas of Emphasis Instruction continued… –Dual enrollment and more rigorous on-line courses - Implement Pre- AP Program –AP Training for all RCHS Teachers –ASP Partnership with Headwaters –Reading and Math focus –Program Evaluations Rigor, Relevance and Relationships Office of the Superintendent Rappahannock County Public Schools

21. Primary Areas of Emphasis Transportation –Fuel Costs (Unknown) –Staff Development Days (2) (New) –Used Dump Truck (New)(Delete) Communications and Software –Additions (Laptops for Teachers, Smart Devices for Administrators) (New) –Upgrades (Phone system) (New) Office of the Superintendent Rappahannock County Public Schools

22. Primary Areas of Emphasis Facilities –Approved by Energy Committee –School Board Ratification –County Administrator to discuss funding specifics –$150K added to school division debt service over 10 years to pay for loan Office of the Superintendent Rappahannock County Public Schools

23. Personnel Additions Director of Instruction/HR/Staff Development Instructional Coordinator Administrative Assistant RCES HR Generalist/Grant Writer Volunteer Coordinator/Office Aide Bus Driver (Amissville Route) (All positions listed above were accounted for in 2010-2011) Office of the Superintendent Rappahannock County Public Schools

24. Personnel Reductions Assistant Superintendent for Instruction and Personnel Assistant Principal (RCES) Athletic Director (Put Back In) (ASI and AP accounted for in 2010-2011 budget) Office of the Superintendent Rappahannock County Public Schools

25. Salaries and Benefits Options –Staff salary –Step increase –Bonus –Average 1.5% between step ( minimum net effect) –Salary increase represents incurring future obligation –Bonus will represent significantly more “take home” –VRS affected by salary or step increases but not by bonus –Note: Scales will be adjusted for step experience Office of the Superintendent Rappahannock County Public Schools

26. Employee Bonus Option $500.00 Stipend 168 employees 500.00$29,043.75 (FEJF) X168$61,382.25 (LF) $84,000.00 (Costs) $ 6,426.00 (FICA) $90,426.00 (Total Costs) Office of the Superintendent Rappahannock County Public Schools

27. Employee Health Ins. Recommend School Division Absorb Employee Increase Employee Health Insurance –Budgeted for 15% increase ($291,165.00) –11% Increase ($230,565.00) –8% increase (179,852.00) –Final 9.4% ($216,051.00) Office of the Superintendent Rappahannock County Public Schools

28. Virginia Retirement System Recommend School Division Absorb VRS increase VRS –Budgeted for increase from 8.93% to 10.16% ($10,694.00) Office of the Superintendent Rappahannock County Public Schools

29. Projected Revenues 09-1010-1111-12 State2,515,213.002,472,801.002,554,346.00 Federal486,257.00526,895.00533,950.00 County8,509,098.00 Other91,449.0083,372.00 Total$11,602,017.00$11,592,166.00$11,680,766.00 Office of the Superintendent Rappahannock County Public Schools

30. Expenditures 09-1010-1111-12 Instruction8,066,934.308,045,730.00 8,298,559.00 Admin, Att and Health 757,584.87750,210.00 801,212.00 Pupil Transportation 908,277.85881,508.00 941,684.00 Operations & Maintenance 949,102.94983,634.00 1,001,061.00 Facilities 58,352.64 85,674.00 0.00 Debt Service Food Service 590,181.26 182,536.02 711,176.00 134,234.00 683,129.00 135,183.00 Total$11,512,969.88$11,592,166.00$11,860,828.00 Office of the Superintendent Rappahannock County Public Schools

31. County Funds 2007-08$8,288,389.00 2008-09$8,509,098.00 2009-10$8,509,098.00 2010-11$8,509,098.00 2011-12$8,509,098.00 Office of the Superintendent Rappahannock County Public Schools

32. Proposed FY ’12 School Budget $11,680,766.00 FY ’11 to FY ‘12 increase.76% Note: Difference is a result of increased state and federal revenues Office of the Superintendent Rappahannock County Public Schools

33. Out of Balance as of February 8, 2011 Revenue$11,680,766.00 Expenditures$11,860,828.00 Total Difference($ 180,062.00)

34. Budget Additions as of March 1, 2011 RCHS SPED Aide$31,061.00 Anthem Coverage (due to employee change)$ 7,325.00 Total Increase$38,386.00 Office of the Superintendent Rappahannock County Public Schools

35. Out of Balance as of March 1, 2011 Revenue$11,680,766.00 Expenditures$11,899,214.00 Total Difference($ 218,448.00) Office of the Superintendent Rappahannock County Public Schools

36. Budget Reductions March 1, 2011 HVAC Position –$ 34,210.00 –Transferred to County Actual Anthem Rates –$ 75,114.00 (Difference realized between 15% budgeted and 9.4% actual) Total Reductions$109,324.00 Office of the Superintendent Rappahannock County Public Schools

37. Adjusted Out of Balance as of March 1, 2011 Total Revenue$ 11,680,766.00 Total Expenditures$ 11, 789,890.00 Total Difference$ (109,124.00) Office of the Superintendent Rappahannock County Public Schools

38. Revenue Increase March 4, 2011 Increase in State Funding$16,966.00 Office of the Superintendent Rappahannock County Public Schools

39. Adjusted Out of Balance as of March 4, 2011 Total Revenues$ 11,697,732.00 Total Expenditures$ 11,789,890.00 Total Difference($92,158.00) Office of the Superintendent Rappahannock County Public Schools

40. Budget Reductions March 8, 2011 Eliminate dump truck$ 15,000.00 Reduce technology budget 20,000.00 Retiree salary savings 15,000.00 Reduce telephone expenses 20,000.00 Reduce textbooks 22,158.00 Total Reductions$92,158.00 Office of the Superintendent Rappahannock County Public Schools

41. Balanced Budget as of March 8, 2011 Total Revenues$ 11,697,732.00 Total Expenditures$ 11,697,732.00 Total Difference$00.00 Office of the Superintendent Rappahannock County Public Schools

42. Outliers and Unknowns Office of the Superintendent Rappahannock County Public Schools

43. ADM as of March 16, 2011 RCHS382 RCES545 Total Division927 (Could realize additional revenue of $23,312.00) FY 11 Budget based on 917 FY 12 Budget based on 920

44. Governor’s Signature Anticipated date is April 8, 2011 Possible $52,781.51 deficit depending on version of VRS approved Office of the Superintendent Rappahannock County Public Schools

45. The FY ’12 budget is still… a work in progress. ▪ Board actions ▪ Updated revenues ▪ Refinements to expenditures Office of the Superintendent Rappahannock County Public Schools

46. Next Steps This evening: –Presentation of Proposed Budget to School Board and Board of Supervisors –Public Comment –Boards Discussion –School Board Budget Work Session Office of the Superintendent Rappahannock County Public Schools

47. Next Steps School Board Budget Work Session for public comment, possible revisions and/or approval School Board adopts budget Submit adopted budget to Board of Supervisors March 31, 2011 Office of the Superintendent Rappahannock County Public Schools 47

48. School budgets are about…. Students and staff and the school community… Office of the Superintendent Rappahannock County Public Schools Because…….Relationships Truly Matter

49. Even the Light at the end of the tunnel may be a train headed your way! Office of the Superintendent Rappahannock County Public Schools 49

50. Questions and Comments Office of the Superintendent Rappahannock County Public Schools 50