1. Gaelic Show ‘n Tell Workshop held at the National Library, Pretoria 09 September 2010 Maria Shibanda University of Limpopo Millennium Statistics

2. Millennium Statistics - Overview What is Millennium Statistics? Types of Statistical Reports Finding and fixing bad codes

3. Millennium Statistics  A tool for creating a wide range of statistical reports about your millennium database.  Database queries can be saved, can be calculated again at any time and may be scheduled to be run at a specific date and time  Reports that you can generate are: -How many records were catalogued in a specific time period -Counts of record in each call number range - How many records are for titles in foreign languages  Millennium Statistics offers two main modes of operation: -Saved queries: this option is used to create a new query, to run a saved query,to schedule a saved query or to edit a saved query -Results files: this option is used to view the statistical results of the query and to create reports based on these results.

4. Millennium Statistics examines and reports on a particular record type when gathering statistics Record types  Bibliographic records  Order records  Item records  Checkin records  Patron records  Course records  Authority records  Resource records  License records

5. Types of Statistical Reports Field statistics report Periodic report Cross tabulation report

6. Field Statistics Report Reports are based on fixed-length field and call number Track totals of all records in the database Gathers statistics on all fixed-length field in a specified record type

7. Field statistical report

8. Creating Field Statistics Report

9. Field statistics report

14. Periodic Report Reports are based on date field contain in the record.eg CATDATE,Created date,Update Date,LCHKIN,ODUE DATE etc Allows limiting the query to only those records in which a selected date field matches a specified range of years, quarters, months or days

15. Periodic report on bibliographic records

17. Periodic Report on Patron Records

19. Cross Tabulation Reports Reports based on crossing two specific fixed fields.eg PTYPE on the vertical lines and Home library on the horizontal lines

20. Cross Tabulation Report on Total Checkout

22. Finding and Fixing bad codes Bad codes are entries that appear in statistical reports under a heading labelled “Bad code” or “No code” Annually, run a field statistics report for the entire range of records in the database to seek out, clean bad codes and Scat range not in the table.

23. Finding and fixing bad codes

24. Gap and Call No not in Scat table

25. References http://yourIP address/manual/gmstat_main_page.html http://csdirect.iii.com/documentation/milstats.shtml http://csdirect.iii.com/documentation/badcode.shtml http://csdirect.iii.com/documentation/booltroubleshooter.shtml http://csdirect.iii.com/documentation/startmilstats.shtml http://csdirect.iii.com/documentation/scat.shtml

26. Thank you marias@ul.ac.za