1. PanCanadian RDA Training Module: Cataloguing with RDA: Recording Relationships Based on the LC RDA Training Modules on Recording Relationships Modified by: Chris Oliver McGill University Library Canadian Committee on Cataloguing chris.oliver@mcgill.ca

2. Acknowledgements with many thanks to the Library of Congress for allowing the use and modification of their training modules: Library of Congress. Module F. Relationships in bibliographic and authority records. Module prepared as part of RDA Refresher Training at LC (October 2011) http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html Library of Congress. Module 4. Relationships. Module prepared as part of LC RDA Training (June 2012) http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA% 20Training/LC%20RDA%20course%20table.html with many thanks to the copyright holders of RDA Toolkit for permission to copy the RDA logo for educational purposes. RDA Module - Relationships2

3. Outline preamble: are relationships important? – core relationships – role of relationships – relationships in a MARC environment relationships: 2 aspects overview of RDA relationships – in RDA – in MARC 21 environment (bibliographic records and authority records) RDA Module - Relationships3

4. Categories of relationships primary relationshipswemi - 1 work RDA section 5 relationships between resource andperson RDA section 6family corporate body relationships between works, expressions, manifestations, and items RDA section 8 relationships between persons, families, corporate bodies RDA section 9 RDA Module - Relationships4

5. Core relationships 0.6.5primary relationships core = work manifested core if = if more than 1 expression of work – expression manifested » » » only predominant or first-named RDA Module - Relationships5

6. Core relationships 0.6.6relationships between resource and person, family, and corporate body core = creator (person, family, corporate body) core if = other person, family, or corporate body if needed to construct the authorized access point representing the work for example, defendant, appellant » » » principle responsibility or first-named RDA Module - Relationships6

7. Core relationships 0.6.7subject relationships core = one subject relationship 0.6.8relationships between works, expressions, manifestations, and items no core relationships 0.6.9relationships between persons, families, and corporate bodies no core relationships * * * LC Core – some additional relationships beyond RDA core RDA Module - Relationships7

8. Are relationships important? FRBR and FRAD models: entities -- attributes -- relationships between the entities RDA emphasizes the existence and recording of relationships precise relationships » better navigation » better collocation » better resource discovery for user RDA Module - Relationships8

9. We know about relationships entity RDA Module - Relationships9

10. RDA: more relationships entity RDA Module - Relationships10

11. RDA: precise types of relationship entity RDA Module - Relationships11

12. Relationships + MARC 21 FRBR, FRAD importance of RDA relationships implementing RDA not obvious in a MARC appear to be unimportant environment RDA Module - Relationships12

13. AACR2 + MARC 21 for example name of a person ------- title of book AACR2 + MARC 21 type of relationship may be embedded in text of bibliographic description and/or bibliographic record contains a field with the authorized access point for the person and a field with the title of the book RDA Module - Relationships13

14. MARC wrapper 100 1 $a Leacock, Stephen, $d 1869-1944. 245 10 $a Sunshine sketches of a little town. 260 $a Toronto : $McClelland & Stewart, $c 1931. no relationships mentioned: creator – work work – expression – manifestation infer relationships RDA Module - Relationships14

15. RDA + MARC 21 for example name of a person ------- title of book RDA + MARC 21 type of relationship may be embedded in text of manifestation elements and/or bibliographic record contains a field with the authorized access point for the person and a field with the title of the manifestation may use relationship designators to define relationship RDA Module - Relationships15

16. RDA + MARC 21 bibliographic record 100 1 $a Leacock, Stephen, $d 1869-1944, $e author. 245 10 $a Sunshine sketches of a little town. 264 1 $a Toronto : $McClelland & Stewart, $c 1931. part of a MARC record (intended for illustration only) in RDA context, unlikely to have no statement of responsibility RDA record would contain additional data about the work manifested but even if there were no other data, relationship can be defined precisely RDA Module - Relationships16

17. RDA + post MARC 21 for example name of a person ------- title of book RDA + post MARC 21 record environment data about entities data about relationships no MARC record wrapper data about the resource holds together through the defined relationships RDA Module - Relationships17

18. work – Sunshine sketches of a little town Person – Stephen Leacock author work – Afternoons in Utopia Lahontan’s voyages editor date of birth -- 1869 date of death -- 1944 country – Canada profession – author, professor affiliation – McGill University Text English Text French spoken word realized author manifestation – Sunshine sketches of a little town Toronto : McClelland & Stewart, 1931 manifested item – signed copy exemplar autographer RDA Module - Relationships18

19. ) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals) RDA Module - Relationships19

20. Relationships: 2 aspects workrelationship expression workrelationship person work Xrelationship work Y corporate body Arelationship corporate body B entity Aentity B relationship RDA Module - Relationships20

21. “Justification” AACR2 description main + added entries justification for main and added entries in the description RDA access point does not require justification within “the description” data elements are distinct, defined and independent RDA Module - Relationships21

22. Relationships: 2 aspects workrealization expression workcreated by person work Xparody of work Y corporate body Asuccessor of corporate body B entity Aentity B relationship C RDA Module - Relationships22

23. Relationship designators use of relationship designators RDA appendices I, J, and K for example: Appendix I, I.2.1, Relationship designators for creators artist author cartographer compiler enacting jurisdiction photographer programmer RDA Module - Relationships23

24. Relationship designators use of relationship designators RDA appendices I, J, and K for example: Appendix I, I.3.1, Relationship designators for persons, families and corporate bodies associated with an expression arranger of music costume designer performer actor conductor moderator narrator RDA Module - Relationships24

25. Relationship designators use of relationship designators RDA appendices I, J, and K for example: Appendix J, J.2.2, Derivative work relationships based on abridgement of adaptation of dramatization of motion picture adaptation of indexing for musical setting of RDA Module - Relationships25

26. Relationship designators use of relationship designators RDA appendices I, J, and K for example: Appendix K, K.2.1, person to other person alternate identity real identity Appendix K, K.2.2, person to family family member progenitor Appendix K, K.2.3, person to corporate body employee founder incumbent RDA Module - Relationships26

27. Relationship designators RDA appendices I, J, and K o not closed lists o possible to suggest other terms o use of relationship designator -- not core Library of Congress’ Policy and Standards Division has volunteered to be recipient for new suggestions. if term is missing, decide on a term and notify PSD LChelp4rda@loc.gov LC policy: decisions in some LC-PCC PS; otherwise, cataloger judgment to use RDA Module - Relationships27

28. MARC + relationship designators relationship designators in MARC records >>> added to authorized access point for: person, family or corporate body use $e in 1XX or 7XX for bibliographic records do not use $e in authority records RDA Module - Relationships28

29. MARC + relationship designators relationship designators in MARC records >>> added to authorized access point for: related works and expressions use $i in bibliographic records access points, linking fields except if MARC coding already indicates relationship do not use in 1XX of authority records RDA Module - Relationships29

30. MARC + relationship designators relationship designators in MARC records >>> in authority records: related persons, families, corporate bodies related works, expressions use $i in 5XX of authority records except if MARC coding already indicates relationship RDA Module - Relationships30

31. Exercises exercise 1 exercise 2 (requires access to Toolkit) RDA Module - Relationships31

32. Primary relationships primary relationships = relationship between a work and its expression, manifestations, and items work expression expressionexpression manifestation manifestation item item item item item RDA Module - Relationships32

33. Record the relationship signal the existence of a relationship between entities RDA 17.4 techniques to record primary relationships: identifierISBN, ISMW, URI authorized access point for work or expression and/or composite description (describe manifestation and then add one or more elements identifying the work, expression, item) RDA Module - Relationships33

34. MARC 21 + primary MARC 21 does not have a design that is suitable for recording the primary relationships most primary relationships are not explicitly recorded relationships are inferred from other data elements in composite descriptions RDA Module - Relationships34

35. RDA +MARC 21 bibliographic record 100 1 $a Leacock, Stephen, $d 1869-1944, $e author. 245 10 $a Sunshine sketches of a little town. 264 1 $a Toronto : $McClelland & Stewart, $c 1931. no explicit relationship between the work and the expression no explicit relationship between the expression and the manifestation relationship between the manifestation and the item would be in a holdings record/item record RDA Module - Relationships35

36. P/F/CB relationship to resource personwork familyexpression corporate bodymanifestation item RDA Module - Relationships36

37. Record the relationship signal the existence of a relationship between entities RDA 18.4 techniques to record persons, families and corporate bodies associated with the resource: identifierLAC control number and/or authorized access point for person, family or corporate body relationship designators in appendix I RDA Module - Relationships37

38. MARC 21 + relationships in MARC 21 environment, use: authorized access point for person, family or corporate body or authorized access point and identifier (never identifier alone) RDA Module - Relationships38

39. MARC 21: P/F/CB and work authorized access point how many???no more “rule of three” RDA core, LC core policy at one’s own library cataloguer judgment creator (RDA 19.2) 1 creator1XX more than 1 creator1XX and 7XX may use relationship designators$e RDA Module - Relationships39

40. MARC 21: P/F/CB and work creator -- core = principal or first named (RDA 19.2) 100 1 $a Leacock, Stephen, $d 1896-1944, $e author. 100 1 $a Gould, Glenn, $d 1932-1982, $e composer. 100 1 $a Gillis, Margie, $e choreographer. (original work) 110 2 $a Ontario, $e enacting jurisdiction. -------------------------------------------------------------------------------------------------------- 100 1 $a Edwards, Gail, $e author. 245 10 $a Picturing Canada : $b a history of Canadian children’s illustrated books and publishing / $c Gail Edwards and Judith Saltman. 700 1 $a Saltman, Judith, $e author RDA Module - Relationships40

41. MARC 21: P/F/CB and work others associated with a work (RDA 19.3) not core; follow policy or cataloguer judgment 700 1 $a Leacock, Stephen, $d 1896-1944, $e addressee. 710 2 $a McCord Museum, $e host institution. 710 2 $a Royal Canadian Geographical Society, $e issuing body. RDA Module - Relationships41

42. MARC 21: P/F/CB and expression contributor to the expression (RDA 20.2) 700 1 $a Leacock, Stephen, $d 1896-1944, $e editor. 700 1 $a Gould, Glenn, $d 1932-1982, $e performer. 700 1 $a Gillis, Margie, $e dancer. 700 1 $a Martchenko, Michael, $e illustrator. 700 1 $a Saint Germain, Michel, $e translator. - --------------------------------------------------------------------------- 100 1 $a Munsch, Robert N., $d 1945- $e author. 245 10 $a Moira’s birthday / $c story by Robert Munsch ; art by Michael Martchenko. 700 1 $a Martchenko, Michael, $e illustrator. RDA Module - Relationships42

43. MARC 21: P/F/CB and expression do not require justification for example, if there is no statement about the illustrator in the description, one can still have the 700 100 1 $a Munsch, Robert N., $d 1945- $e author. 245 10 $a Moira’s birthday / $c story by Robert Munsch. 700 1 $a Martchenko, Michael, $e illustrator. also possible, but Martchenko relationship is less clear for user: 100 1 $a Munsch, Robert N., $d 1945- 245 10 $a Moira’s birthday / $c story by Robert Munsch. 700 1 $a Martchenko, Michael. RDA Module - Relationships43

44. MARC 21: P/F/CB + manifestation roles that change from one manifestation to another: for example:producer * publisher * broadcaster manufacturer * engraver printer distributor * film distributor *** terms with asterisk cannot be used as relationship designators because they are already RDA elements RDA Module - Relationships44

45. MARC 21: P/F/CB + manifestation 264 3 $a Vancouver : $b Heavenly Monkey, $c 2003. 710 2 $a Heavenly Monkey (Firm), $e printer. 264 1 $a Winnipeg : $b Centre for Rupert’s Land Studies at the University of Winnipeg, $c 2009. 710 2 $a Centre for Rupert’s Land Studies. do not include a relationship designator for “publisher” RDA Module - Relationships45

46. MARC 21: P/F/CB + item roles that change from one item to another: for example:former owner annotator binder curator 561 $a Author’s signed presentation copy to Hugh and Tota MacLennan. $5 CaQMM 700 1 $a MacLennan, Hugh, $d 1907-1990, $e former owner. $5 CaQMM RDA Module - Relationships46

47. Exercises exercise 3 (requires access to Toolkit) exercise 4 (requires access to Toolkit) RDA Module - Relationships47

48. Related resources workexpressionmanifestationitem related worksRDA 25 related expressionsRDA 26 related manifestationsRDA 27 related itemsRDA 28 RDA Module - Relationships48

49. Record the relationship signal the existence of a relationship between entities RDA 24.4 recording relationships between works, expressions, manifestations and items: identifierISSN, ISBN, URI authorized access point for related work or expression and/or description of related work, expression, manifestation, or item structured or unstructured relationship designators in appendix J RDA Module - Relationships49

50. Related works types of relationships: derivative adaptations libretto based on parodies descriptive (subject) whole-part contains/contained in series RDA Module - Relationships50

51. Related works accompanying concordance finding aid supplement sequential continues sequel to supersedes RDA Module - Relationships51

52. MARC 21 + related works identifier in addition to access point (never alone): for example, OCLC record number authorized access point structured description: formal note or linking fields unstructured description: narrative note RDA Module - Relationships52

53. MARC 21 + related work Derivative relationship: 100 1 $a Mitchell, Ken, $d 1940- 245 14 $a The heroic adventures of Donny Coyote / $c Ken Mitchell. 264 1 $a Regina : $b Coteau Books, $c [2003]. 500 $a Based on Don Quixote, by Miguel de Cervantes Saavedra. 700 1 $i Based on: $a Cervantes Saavedra, Miguel de, $d 1547- 1616. $t Don Quixote. unstructured description and authorized access point with relationship designator (500 not required) RDA Module - Relationships53

54. MARC 21 + related work Whole-part relationship: 100 1 $a Pollock, Sharon. 245 10 $a Sharon Pollock : $b three plays / $c introductory essay by Sherrill Grace. 264 1 $a Toronto : $b Playwrights Canada Press, $c 2003. 505 0 $a Moving pictures -- End dreams -- Angel's trumpet. 700 12 $a Pollock, Sharon. $t Moving pictures. 700 12 $a Pollock, Sharon. $t End dreams 700 12 $a Pollock, Sharon. $t Angel’s trumpet 505 = structured description – not required no relationship designators because 700 2 nd ind = 2 RDA Module - Relationships54

55. MARC 21 + related work Sequential relationship: 245 00 $a Canadian journal of communication. 780 00 $t Media probe $x 0384-1618 $w (OCoLC)3227428 linking field=structured description two identifiers do not need relationship designator because of MARC coding of indicators in 780: 1 st ind= display note 2 nd ind=“continues” RDA Module - Relationships55

56. Related expressions same types of relationships as related works some common expression relationships: derivative revision edition translation whole/part for example, translations in a compilation RDA Module - Relationships56

57. MARC 21 + related expression whole-part 245 00$a Two novels from ancient Greece : $b Chariton's Callirhoe and Xenophon of Ephesos' An Ephesian story: Anthia and Habrocomes / $c translated, with introduction and notes, by Stephen M. Trzaskoma. 700 02$a Chariton. $t De Chaerea et Callirrhoe. $l English 700 02$a Xenophon, $c of Ephesus. $t Ephesiaca. $l English. 700 1$a Trzaskoma, Stephen, $e translator. access points representing the expressions contained in whole do not need relationship designators for the two expressions RDA Module - Relationships57

58. MARC 21 + related expression relationship between different language editions 245 00 $a Canadian minerals yearbook. 580 $a Issued also in French with title: Annuaire des minéraux du Canada. 775 0 $t Annuaire des minéraux du Canada. $w (DLC) 91647534 $w (OCoLC)24705884 unstructured description structured description: 775 2 identifiers 2 nd ind of 775 = Other edition available RDA Module - Relationships58

59. MARC 21 + related expression translation 100 1 $a Leacock, Stephen, $d 1869-1944. 240 10 $a Sunshine sketches of a little town. $l French 245 13 $a Un été à Mariposa : croquis en clin d’oeil / $c Stephen Leacock ; traduit du canadien-anglais par Élise de Bellefeuille et Michel St-Germain. 700 1 $i Translation of: $a Leacock, Stephen, $d 1869-1944. Sunshine sketches of a little town. 100 + 240 = authorized access point representing the expression 700 = authorized access point - relationship of expression to work RDA Module - Relationships59

60. MARC 21 + related expression translation 100 1 $a Leacock, Stephen, $d 1869-1944. 240 10 $a Sunshine sketches of a little town. $l French 245 13 $a Un été à Mariposa : croquis en clin d’oeil / $c Stephen Leacock ; traduit du canadien-anglais par Élise de Bellefeuille et Michel St-Germain. 500 $a Translation of: Sunshine sketches of a little town / Stephen Leacock. 100 + 240 = authorized access point representing the expression 500 = structured description (instead could have structured description in 765) RDA Module - Relationships60

61. MARC 21 + related expression translation 100 1 $a Leacock, Stephen, $d 1869-1944. 240 10 $a Sunshine sketches of a little town. $l French 245 13 $a Un été à Mariposa : croquis en clin d’oeil / $c Stephen Leacock ; traduit du canadien-anglais par Élise de Bellefeuille et Michel St-Germain. 500 $a Translation of author’s novel, Sunshine sketches of a little town. 100 + 240 = authorized access point representing the expression 500 = unstructured description RDA Module - Relationships61

62. Related manifestation some common related manifestation relationships: equivalent reproduction electronic reproduction reprint also issued as whole-part inserts special issues accompanying issued with *** do not use authorized access points RDA Module - Relationships62

63. MARC 21 + related manifestation equivalent manifestation 245 00 $a |a Canadian journal of criminology = |b Revue canadienne de criminologie. 300 $a 1 online resource (21 volumes) 776 08 $i Electronic reproduction of (manifestation): $t Canadian journal of criminology $x 0704-9722 $w (DLC) 80640888 $w (OCoLC)3563755 accompanying 501 $a Filmed with: _______________________. RDA Module - Relationships63

64. Related item some common related item relationships: equivalent reproduction of a specific copy electronic reproduction facsimile whole-part contains accompanying bound with *** do not use authorized access points usually local information RDA Module - Relationships64

65. MARC 21 + related item when it only applies to a specific item (copy specific) 501 $a Bound with: ____________________. $5 CaQMM 501 $a With: ___________________. Bound together subsequent to publication. $5 CaQMM relationship of manifestation to item of another manifestation: 245 10 $a Madame Bovary : $b reproduction au trait de l’original de 1857 annoté par Gustave Flaubert / Gustave Flaubert ; postface d’Yvan Leclerc. 500 $a Reproduction of the copy of the original 1857 edition marked by Flaubert's own highlighting and commenting … RDA Module - Relationships65

66. Exercises exercise 5 (requires access to Toolkit) RDA Module - Relationships66

67. Relationships between P/F/CB personfamilycorporate body related personsRDA 30 related familiesRDA 31 related corporate bodiesRDA 32 RDA Module - Relationships67

68. Record the relationship signal the existence of a relationship between entities RDA 29.4 recording relationships between persons, families and corporate bodies: identifier Union List of Artist Names ID and/or authorized access point for related person, family or corporate body RDA Module - Relationships68

69. MARC 21+ relationships between P/F/CB relationships recorded in authority records recorded in 5XX fields do not use identifier alone may use relationship designators if not already indicated by MARC coding RDA Module - Relationships69

70. MARC 21+ relationships between P/F/CB relationship designators in $i if not already indicated by MARC coding, for example, $w person to person 100 1 $a Carroll, Lewis, $d 1832-1898. 500 1 $w r $i Real identity: $a Dodgson, Charles Lutwidge, $d 1832-1898. $w r = relationship designation is in $i RDA Module - Relationships70

71. Relationships between P/F/CB corporate body to corporate body 110 2 $a Library and Archives Canada 510 2 $w a $a National Archives of Canada 510 2 $w a $a National Library of Canada or 110 2 $a Library and Archives Canada 510 2 $w r $i Predecessor: $a National Archives of Canada 510 2 $w r $i Predecessor: $a National Library of Canada RDA Module - Relationships71

72. Relationships between P/F/CB person to corporate body 100 1# $a Leacock, Stephen, $d 1869-1944. 510 2# $w r $i Employer: $a McGill University person to family 100 1# $a Carroll, Charles N. $q (Charles Nagus), $d 1817-1902 500 3# $w r $i Descendants: $a Carroll (Family : $g Carroll, Charles N. (Charles Negus), 1817-1902) RDA Module - Relationships72

73. Relationships demand attention important for resource discovery not always obvious in MARC environment crucial in post-MARC environment during RDA implementation, attention tends to focus on entities and attributes don’t forget to think in terms of relationships between entities RDA Module - Relationships73

74. References Based on: Library of Congress. Module F. Relationships in bibliographic and authority records. Module prepared as part of RDA Refresher Training at LC (October 2011) http://www.loc.gov/aba/rda/Refresher_training_oct_2011.htmlhttp://www.loc.gov/aba/rda/Refresher_training_oct_2011.html Also: Document R-5 on LC policy for encoding information in MARC bibliographic and authority records Document R-6: name authority record examples Also all modules, documents and exercises prepared for refresher: http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html http://www.loc.gov/aba/rda/Refresher_training_oct_2011.html Also: Examples folders on LC RDA site: http://www.loc.gov/aba/rda/training_examples.html And: Library of Congress. Module 4. Relationships (June 2012) http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA% 20Training/LC%20RDA%20course%20table.html 74RDA Module - Relationships

75. References Library of Congress. Module 5. Relationships. Module prepared by the Library of Congress for the Georgia Public Library Cataloging Summit (August 2011) Also all modules, documents and exercises prepared for the Summit: http://www.loc.gov/aba/rda/Georgia_training_aug_2011.html PCC Interim Policies and Best Practices. http://www.loc.gov/aba/pcc/rda/RDA%20Interim%20Policies%20and%20Best %20Practices.html RDA in MARC, October 2012. http://www.loc.gov/marc/RDAinMARC-10-12.html RDA Toolkit. Access at http://access.rdatoolkit.org/ (subscription required beyond table of contents)http://access.rdatoolkit.org/ RDA Record Examples (prepared by PCC) http://www.loc.gov/catworkshop/RDA%20training%20materials/SCT%20RD A%20Records%20TG/index.html 75RDA Module - Relationships