1. DEVELOPING EFFECTIVE SAFETY MEETINGS PRESENTED BY ORM Loss Prevention Unit

2. WHY CONDUCT SAFETY MEETINGS? w ORM REQUIREMENT

3. PURPOSE OF MEETINGS w PROMOTE SAFETY AWARENESS MOTIVATION OF EMPLOYEES SHARING OF IDEAS & SUGGESTIONS DISCUSSION OF SAFETY STANDARDS ESTABLISH COMMUNICATION DEMONSTRATES MANAGEMENT’S CONCERN FOR SAFETY

4. WRITTEN PROCEDURES w Written procedures should be included in the safety manual. Indicate responsibilities Indicate frequency Class A: at least monthly Class B: at least quarterly

5. SAFETY MEETING OBJECTIVE w Change unsafe acts and/or unsafe conditions w Provide information w Introduce new materials, machines, or processes w Report of past injury experience. w To conduct policy orientation

6. TYPES OF MEETINGS w Informal discussions w E-Mail with return receipt w Formal presentations w/Q&A

7. Meeting Presenters w Employee w Supervisor w Department Head w Safety and Health coordinator w Outside speaker

8. Meeting vs Training? Safety meeting: Excludes NO employee or group Applies to ALL attendees Educational Provides information Safety Training: Focuses on skills development-- “how-to-do” a task Task-specific Usually performance-based All P-B training is measurable or observable

9. SAFETY MEETING REFERENCES  ORM Video Library  Public Libraries  Internet  Newsletters  Outside speakers

10. SAFETY MEETING TOPICS w Recent accidents ( high frequency) w High Risk Jobs w New machinery or processes w Observed unsafe acts by employees w Motivational subjects

11. MORE POSSIBLE TOPICS w BBP w Sexual Harassment w Drug Free Workplace/Substance Abuse

12. AUDIT REQUIREMENT w Safety rules must be reviewed annually during safety meetings.

13. PLANNING THE MEETING w Lecture w Discussion w Reports w Demonstration w Visual-aids w Time & Date w Main Topic (One) w Video

14. TIP! w Avoid scheduling a meeting on Monday morning or Friday afternoon.

15. ATTENDANCE w Strive for 100% Mandate attendance from all employees Management should attend all meetings Any meeting under 75% attendance will not count toward the audit Department/Agency head shall attend 100% of meetings

16. Attendance Continued w For absent employees: Forward relevant information Opportunity to discuss topic/ask questions Sign for attendance

17. DOCUMENTATION OF MEETING w Should include: Date Topic(s) Attending employees original signatures Instructor’s name and signature Teaching aids used Total # of employees on staff Total # of employees attended

18. Sample Safety Meeting Report www.doa.louisiana.gov/orm

20. QUESTIONING w Purpose of questions - encourage group participation w Types of Questions Direct - focus attention on a specific area Reflective - meanings of the speaker for understanding Open - to the group but no one in particular

21. Suggestions for Questioning w Challenge the group w Questions should be clear and concise w Concentrate on one idea w Avoid repetition w Allow only one response at a time w Commend good answers

22. Closing the meeting w Summarize important points and ideas w Be receptive to suggestions w Close

23. QUESTIONS???

24. THANKS FOR ATTENDING ORM’S CONDUCTING EFFECTIVE SAFETY MEETINGS PROGRAM