1. 1 Managing Citations and References with Software Tools CASLIN 2008, Blansko, Czech Republic 16th June 2008 Linda Skolková linda.skolkova@ff.cuni.cz linda.skolkova@ff.cuni.cz

2. 2 Introduction Citations and references Citations and references Knowledge communication Knowledge communication Information literacy Information literacy (Potential) role of libraries (Potential) role of libraries

3. 3 Terminology Citations vs. references: Citations vs. references: Citations – in-text citations Citations – in-text citations References – bibliographic records created in compliance with a particular citation style References – bibliographic records created in compliance with a particular citation style Terminological confusion (in Czech): Terminological confusion (in Czech): Citations – odkazy Citations – odkazy References - citace References - citace

4. 4 Citation styles A number of citation styles is used (especially in journals) A number of citation styles is used (especially in journals) ISO 690 and ISO 690-2 are not commonly used ISO 690 and ISO 690-2 are not commonly used Other citation styles include for example: Other citation styles include for example: APA citation style APA citation style MLA citation style MLA citation style Chicago citation style Chicago citation style …

5. 5 Bibliograhpic software tools (citation software, reference managers) Purpose specific applications (desktop/web- based) Purpose specific applications (desktop/web- based) Aimed at organizing references and inclusion of citations into text editors Aimed at organizing references and inclusion of citations into text editors Commercial/freely available Commercial/freely available May constitute a part of other application(s) May constitute a part of other application(s)

6. 6 How to choose the appropriate software? The choice depends on: The choice depends on: The preferred software used by a professional community The preferred software used by a professional community Subscription to commercial software Subscription to commercial software Functionalities offered vs. needed (e.g., do any of the freely available tools offer the features needed for my work and/or study?) Functionalities offered vs. needed (e.g., do any of the freely available tools offer the features needed for my work and/or study?)

7. 7 Selection criteria 1/2 Type of software, supported OS Type of software, supported OS Types of documents supported Types of documents supported Import and export formats Import and export formats Possibility to define one’s own format Possibility to define one’s own format Usage of external information resources to get data automatically Usage of external information resources to get data automatically Possibility to share data with colleagues Possibility to share data with colleagues

8. 8 Selection criteria 2/2 Localization Localization Other (advanced) features Other (advanced) features Expected future development of the piece of software in question Expected future development of the piece of software in question

9. 9 Particular applications – examples 1/2 Bibliographix Bibliographix BibSonomy BibSonomy BibTeX BibTeX Bibus Bibus citace.com citace.com Citation Machine Citation Machine CiteULike CiteULike Connotea Connotea

10. 10 Particular applications – examples 2/2 EasyBib/MyBib Pro EasyBib/MyBib Pro EndNote (Web) EndNote (Web) OttoBib OttoBib ProCite ProCite Reference Manager Reference Manager RefWorks RefWorks Zotero Zotero

11. 11 EndNote Web

12. 12 Connotea

13. 13 Can students and researchers cite properly? Well… Not really… Well… Not really… As shown by research studies [OPPENHEIM; SMITH, 2001], [CLARKE; OPPENHEIM, 2006] even LIS students do not always cite correctly and properly As shown by research studies [OPPENHEIM; SMITH, 2001], [CLARKE; OPPENHEIM, 2006] even LIS students do not always cite correctly and properly Electronic documents appear to be rather problematic Electronic documents appear to be rather problematic The number of references to electronic materials is on the rise x students feel more confident when citing paper/printed materials The number of references to electronic materials is on the rise x students feel more confident when citing paper/printed materials

14. 14 The role of the library Promotion of the use of bibliographic software (via library website, in information literacy courses etc.) Promotion of the use of bibliographic software (via library website, in information literacy courses etc.) Explanation of the role of citations and references in publishing Explanation of the role of citations and references in publishing (Re)use of data from library catalogues – export to formats recognizable by bibliographic software tools (inspiration in digital libraries) (Re)use of data from library catalogues – export to formats recognizable by bibliographic software tools (inspiration in digital libraries)

15. 15 Export features in library catalogue – an example from Denmark

16. 16 Conclusions The tools are more and more simple to use (more user friendly) The tools are more and more simple to use (more user friendly) Move from desktop to online applications Move from desktop to online applications Sharing data Sharing data Automatic extraction of data from external information resources Automatic extraction of data from external information resources Use of identifiers Use of identifiers Number of document types Number of document types From machine readable to machine understandable data From machine readable to machine understandable data

17. 17 Questions?

18. 18 Thank you for your attention! Contact details: E-mail: linda.skolkova@ff.cuni.cz linda.skolkova@ff.cuni.czlinda.skolkova@ff.cuni.cz Skype: lindaskolkova ICQ: lindask Phone: +420 606 725 835