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District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | FY 2012 Proposed.

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Presentation on theme: "District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | FY 2012 Proposed."— Presentation transcript:

1 District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | FY 2012 Proposed Budget May 3, 2011 District of Columbia Public Schools

2 FY 2012 Overview – Great Schools DCPS increases its commitment to Great Schools in FY 2012 by Increasing funding to schools by $72 million; Ensuring all schools were funded at least at $8,400 per pupil; Funding the first phase of our academic plan and provides a curricula, assessment and supporting materials, aligned to the Common Core; Fully funding special education; and Establishing almost 300 new early childhood education seats at 15 schools. FY 2012 DCPS Proposed Budget 2

3 FY 2012 Overview – Great People DCPS increases its support for great people in FY 2012 by: Fully funding the WTU contract including performance pay for highly effective teachers; Providing salary increases to principals to help attract and retain great school leaders; Supporting improved professional development; and Creating a professional development technology platform. FY 2012 DCPS Proposed Budget 3

4 FY 2012 Overview – Great Connections DCPS ensures that we strengthen our connection to parents and the community by: Funding the plan established through the community-driven process to improve schools in Ward 6 and Beginning a community planning process for schools in two additional communities. These plans ensure that stakeholders work together to improve neighborhood schools through a model that we will replicate in other wards in the upcoming year. FY 2012 DCPS Proposed Budget 4

5 Budget Overview DCPS strives to provide clarity and transparency in its budgeting, unfortunately, the budget book is not always the best tool for this. To help clarify DCPS budget, we will explain: 1.DCPS overall FY 2012 budget compared to the current FY11 budget. 2.Local fund increase for DCPS over FY 2011 levels. 3.Levels of funding dedicated to schools compared to central office functions. 4.School budget allocations. 5.Key challenges presented in our Budget book. 6.Areas where we changed funding levels and why. FY 2012 DCPS Proposed Budget 5

6 Comparison of FY 2011 and FY 2012 Overall Budgets Based on the budget book, the proposed FY 2012 DCPS budget represents a $77 million increase over the FY 2011 allocation. However, the year to date FY 2011 allocation is $823 million. Thus the increase from FY 2011 to FY 2012 is only $3.7 million. The original proposed FY 2011 budget does not account for funding for the $31 million special education reserve, $38 million in private funds mostly to support the WTU contract, or significant increases in Intra- District funding. FY 2012 DCPS Proposed Budget 6 FUNDING SOURCEFY 2011 BUDGET BOOKFY 2011 CURRENT (5/3) REVISED FY 2012 BUDGETDIFFERENCE FY 2011 CURRENT vs. FY 2012 Local$544.8$548.9$611.8$62.9 Special Purpose$4.5$10.0$11.7$1.7 Federal Payment$43.0 $44.5$1.5 Federal Grants$8.2$11.1$9.0($2.0) Private Grants$4.0$42.8$21.3($21.5) Private Donations$0.3$0.0$0.3($0.3) Intra District$145.3$167.2$128.6($38.5) Gross Funds$749.8$823.2$826.9$3.7

7 How is DCPS FY 2012 Local Budget Calculated? DCPS local funds are derived from the Uniform Per Student Funding Formula (UPSFF). These funds are used to support all district functions. Funding through the UPSFF is derived using three factors: 1.Student Enrollment 2.A UPSFF foundation amount; and 3.Added weights for ELL, SPED, and Summer School Students Changes in these three factors account for DCPS increase of $67 million in local funds between FY 2011 and FY 2012. FY 2012 DCPS Proposed Budget 7 FactorBudget Change Original FY 2012 proposed budget based on enrollment of 47,247$560.6 million Increase of foundation weight from $8,770 to $8,945$571.7 million Change in special education weights and addition of funding for Blackman Jones and attorneys fees $611.8 million

8 How much does DCPS spend on Central Administration? In FY 2012, with a limited budget, DCPS: Increased funding directly to schools and Reduced Central Administration budget by $3.5 million. Note DCPS OCFO uses program codes to determine which functions are central administration functions, which are school support functions, and which are school functions. FY 2012 DCPS Proposed Budget 8 BudgetFY 2011 FY 2012 Change Total Central Administration$40.64.9%$37.14.5% ($3.5) Total School Support$200.124.3%$135.316.4% ($64.8) Total School$582.670.8%$654.579.2% $72.0 Total Budget$823.2$826.9

9 School and Central Office FTEs FTEFY 2011FY 2012Difference% Difference Total Central Administration403337(66)-16.5% Total School Support1,6061,216(390)-24.3% Total School6,3806,375(5)-0.1% WTU Members4,3234,179(145)-3.3% 1 Total FTE8,389 2 7,928(461)-5.5% FY 2012 DCPS Proposed Budget 9 In FY 2012, DCPS reduced Central Administration positions by 66 and maintained 99% of school-based positions. 1 Reduction in WTU members anticipated through regular attrition. Final FY 2012 count will depend on unplaced effective excess WTU members. 2 The FY 11 approved count included in the FY 12 budget book (7,807) was finalized prior to a clean up of PeopleSoft completed by DCPS-OCFO in summer 2010.

10 Creating School Budget Allocations Initial School Budget Allocation Per Pupil Funding Minimum Students: SPED, ELL, F&R School: Size, Grade Levels, Special Programming* FY 2012 DCPS Proposed Budget 10 * Special Programming may include early childhood expansion, specialty programs or CSM Full status

11 Factors Impacting Individual School Budget Allocations No two schools serve the exact same population. Even if the schools have the same number of students, the following factors affect the allocation from which a school can build its budget: 1)Projected Student Enrollment 2)Special Education Student Population 3)English Language Learner (ELL) Population 4)Number of Early Childhood Education classrooms 5)Number of Free and Reduced Meal Forms Submitted 6)School Configurations (Elementary, K-8 Model School, Middle School or High School) 7)Specialty School Status 8)Designation within Comprehensive Staffing Model (CSM Full or Regular) FY 2012 DCPS Proposed Budget 11

12 Major Driver: Student Enrollment DCPS Projects 47,247 Students in FY 12 The FY 12 projections are aligned with the number of students actually in school. The overall increase between the actual enrollment taken on February 1 st (46,905) and the FY12 projected enrollment (47,247): 342 students. DCPS enrollment is up; student loss has reversed. We project an increase in PS, PK and Kindergarten of 586 students next year (over FY 11 audited numbers). Other grade levels that have show increases: 1 – 3, 6 – 8, adult education (STAY Programs) FY 2012 DCPS Proposed Budget Grade Band FY 11 Budgeted Enrollment FY10 Audit (10/5/10) FY11 Actual Enrollment (2/1/11) FY12 Projection Increase Actual vs. FY 12 Projection PS199821212169226394 PK3258311431603337177 K3371373237923953161 Gr 1 - 398219863994710219272 Gr 4 - 56467643565076355-152 Gr 6 - 86974705072177072-145 Gr 9 - 121181511619119101192111 Adult/Ungrad ed2177169622032127-76 Total45881456304690547247342 District of Columbia Public Schools | March 7, 201012

13 Major Driver: Student Enrollment (cont.) DCPS Enrollment Projections are Accurate Grade Band FY10 Projection FY10 Audit (10/5/09) Variance PS14951758 PK27112947 K33333277 Gr 1 - 31007810169 Gr 4 - 563216390 Gr 6 - 868367182 Gr 9 - 121258011772 Adult/Ungraded13621223 Total4471644718 2 FY 2012 DCPS Proposed Budget District of Columbia Public Schools | February 24, 201113 Grade Band FY11 ProjectionFY11 Audit (10/5/10) Variance PS19872121 PK32773114 K33753732 Gr 1 - 398539863 Gr 4 - 565196435 Gr 6 - 871667050 Gr 9 - 121203511619 Adult/Ungraded16691696 Total4588145630 -251 FY 2010 projections were within 2 studentsFY 2011 projections were within 251 students. This loss is entirely accounted for by variance in STAY attendance.

14 DCPS Provides Funding, Schools Identify Positions to Be Funded We build school allocations by providing the average salary of a position to a school based upon its grade configuration, size and CSM (comprehensive staffing model) status. Schools then receive a dollar allocation from which they can identify the specific positions and programs necessary to support their local school needs. FY 2012 DCPS Proposed Budget School Allocation (ES, 4 General Education Classes – 100 GE students, $2M budget) PositionCore/FlexibleFunding Allocated Principal*Core138,122 Business ManagerFlexible66,769 Classroom Teachers (4/ES)Flexible362,724 SPED Teachers (1)*Core90,681 Art Teacher*Core90,681 NPS (3.5% of budget)Flexible70,000 818,977 School Budget Submitted by School PositionPositions Budgeted Funding Budgeted Principal*1138,122 Assistant Principal2204,360 Classroom Teachers3272,043 SPED Teachers*190,681 Art Teacher*190,681 NPS--23,090 818,977 14 Core positions (*) can be changed only via a petition approved by the Chancellor. Schools do not need to submit petitions for flexible positions included in their allocation.

15 DCPS Goals in FY 12 School Budgeting Move Closer to Equity. We ensured all schools had a minimum level of per student funding. We needed to remove enhancements that increased some budgets and add funding to others to achieve this base line. Resulting Changes: CSM Full Model, Per Pupil Funding Minimum to Large Schools Preserve funding for classroom teachers when we could. Eliminate funding for non- classroom positions. Resulting Changes: Information Technology Positions, Non-Classroom Positions in CSM Full Model, Guidance Counselors/Mental Health Providers, Special Education Coordinators and Instructional Coaches Transparency. We wanted to be able to easily explain how allocations were created. Clear formulas except Special Education (driven by specific needs of students) FY 2012 DCPS Proposed Budget 15

16 Changes in FY 12 School Allocations Eliminated the enhanced staffing provided to the CSM Full schools. CSM Full schools are funded more closely (but still slightly higher) than traditional elementary schools. Reduced funding allocations for non-classroom positions such as information technology staff, instructional coaches and special education coordinators. Where funding was eliminated from the allocation for a specific position, the requirement that the school must have that position was also eliminated. Increase student teacher allocation at high schools (grades 9-12) from 1:20 to 1:22. We avoided any increase to middle grades and a proposal to increase to 1:25 at the high school level. Reviewed per pupil spending by school and where schools fell below $8,400 per student we added funds for the school to reach $8,400. FY 2012 DCPS Proposed Budget 16

17 Impact of Changes on Schools FY 2012 DCPS Proposed Budget CHANGES TO FY 12 SCHOOL STAFFING ALLOCATIONS Is My School Impacted by the Change? ChangeElementary SchoolCSM-Full SchoolsMiddle SchoolHigh School Increase in Average Teacher Salary $85,075 to $90,681 Yes Change in Staffing Allocation for Special Education Coordinators Yes Loss of Allocation for all Information Technology PositionsYes Loss of Allocation for Guidance Counselor. This position was eliminated at the CSM-Full Schools NoYesNo Loss of Allocation for Psychologist This position was reduced from 1 to 0 at CSM Full Schools NoYesNo Reduce Allocation of Instructional Coaches from 2 to 1 at CSM –Full Schools, Middle Schools and High Schools NoYes Change Allocation for Assistant Principals from 300 to 400 at Elementary Schools. Remained at 300 for Middle and High Schools NoYesNo Reduce NPS Allocation from 4% to 3.5% at CSM Full SchoolsNoYesNo Increase Staffing Allocation for Teachers from 1:20 to 1:22 at grades 6-12 No Yes 17

18 Change to FY 12 Staffing Allocation: Align CSM Full Model with Other Schools Summary of CSM Changes CHANGES TO CSM FULL MODEL Position ChangedFY 11 Allocation FY 12 Allocation CSM Full School FY 12 Allocation Standard Elementary School Guidance Counselor100 Instructional Coach211 Assistant Principal1:3001:400 School Psychologist100 NPS4%3.5% FY 2012 DCPS Proposed Budget CHANGES WHICH IMPACT ALL SCHOOLS ChangeFY 11 Allocation FY 12 Allocation CSM Full School FY 12 Allocation CSM Elementary Schools Average Teacher Salary84,02690,681 Information Technology Position 100 Special Education Coordinators 101-250: 0.5 251-600: 1 601-2000: 2 201-450:0.5 451-2,000: 1 201-450:0.5 451-2,000: 1 18 Elementary Average: $10,577 PK-8 Average: $11,102 CSM Full Average: $11,409 Middle School Average: $11,084 High School Comprehensive Average: $9,764 High School Specialty Average: $9,917 CSM Full schools will feel an immediate and significant reduction from their current staffing (estimated at $380K). However, their new allocation is aligned with the remaining elementary schools.

19 Savings Associated with Reduced CSM Full Allocation On average, each CSM Full school will lose at least four full positions, an allocation for an AP and NPS funding. This is in addition to other changes applied to schools at that grade level (e.g. increased class size at middle and high schools). The loss will be even greater if the CSM Full is also projected to lose students in FY 12. FY 2012 DCPS Proposed Budget POSITIONS REDUCED Instructional Coach School Psychologist Guidance Counselor Information Tech Position AP Allocation* NPS Funds**CSM Full Reduction Sample CSM Full School -90,681 -43,897 -33,974-29,143 -379,058 19 *The AP allocation is based upon the student population and may not be a full FTE. ** The NPS reduction is the difference between 3.5% and 4% of the school budget.

20 Per Pupil Funding Minimum The cost of maintaining small schools and expanding early childhood programs often falls disproportionately on our large schools and is reflected in the fact that our largest schools often spend the least per student. Without any adjustment, may of these larger schools lose funding (or do not receive funds to support new students) while they are gaining students and often outperforming other schools. PPFM is defined as that amount funding needed to increase the schools per pupil spend to $8,400 per student. With the PPFM, these schools are still ranked the lowest in per student spend among similar schools. FY 2012 DCPS Proposed Budget IMPACT TO SCHOOL WITHOUT PPFMIMPACT TO SCHOOL WITH PPFM SchoolFY 12 Enrollment/Gain FY 12 PP Spend FY 12 Budget Loss Equity Enhancement FY 12 PP Spend Budget Gain/Loss Deal MS94554$7,174-$884,100$942,887$8,400$58,787 Hardy MS51642$8,036-$109,863$187,433$8,400$77,570 Janney ES53553$8,200$645,612$89,564$8,400$735,176 Lafayette ES70260$7,738$517,849$511,457$8,400$1,029,306 Watkins ES5405$7,468$4,134$455,987$8,400$460,121 Wilson SHS153641$7,588$91,681$1,112,322$8,400$1,204,003 20

21 Budget Book Corrections and Adjustments Due to three factors outside of The Office of Budget and Plannings control, some information provided in the District of Columbia Public Schools section of the budget book requires additional explanation. 1.Reprogramming. Allocations within the FY 2011 budget do not reflect the final spending levels for DCPS. Because DCPS developed its FY 2011 budget prior to ratification of the WTU contract, we had to make significant changes to the budget through a reprogramming. This reprogramming ensured that the WTU contract as well as key DCPS functions were fully funded. As a result, FY 2011 budget levels have changed substantially. 2.Technical Adjustment. DCPS has submitted a technical adjustment for Table GAO-5. This table inaccurately states that DCPS received a $44 million increase in local funds due to enrollment increases. These increases are accounted for in the UPSFF as previously explained (slide 4). 3.Technical Adjustment – Special Education. Table GAO-4 (p. D-8) indicates FY 12 proposed special education spending is $113.5M. The correct total is $160M. DCPS has submitted a technical adjustment to address this discrepancy. 4.PeopleSoft Clean Up. DCPS transitioned to the PeopleSoft personnel management system in April 2009. Prior to that date DCPS did not effectively maintain position control or budget all staff appropriately. OCFOs data clean up subsequent to the PeopleSoft transition ensured that FY 2012 personnel accounting is accurate (Table GAO-4). However, reliable comparable data for FY 2011 is not available. FY 2012 DCPS Proposed Budget 21

22 Budget Book Corrections and Adjustments Continued Reprogramming Because DCPS pending FY 2011 reprogramming is not reflected in the FY 2012 Budget Book, it is easy to draw inaccurate conclusions about funding levels for individual programs. For example: Table GA0-4 shows a reduction for security functions in FY 2012, however the FY 2011 column overstates DCPS final budget for security functions. Table GA0-3 shows a $21 million increase in contractual services, however the FY 2011 column does not include full funding for DCPS food service, security, or technology contracts. DCPS has not budgeted for an increase in contractors in FY 2012. Table GA0- 4 shows a $3.7 million reduction in Youth Engagement activities. This is not accurate. DCPS has budgeted for a modest decrease in personnel costs in the Office of Youth Engagement, but provides $4.6 million for the function in FY 2012. PeopleSoft Clean Up FY 2011 FTE counts provided in Table GA0-4 does not accurate reflect the number of FTEs in each activity, nor does it accurately represent the total number of DCPS employees. DCPS total number of employees is going down slightly from FY 2011 to FY 2012 as shown earlier in this presentation (slide 6). The number of employees in General Education, Early Childhood Education, and Special Education (activities 2100, 2200, and 3030) in FY 2011 are not accurate. DCPS is reducing the number of school-based positions by less than 1%. DCPS is maintaining a consistent number of WTU members and AFSCME members in FY 2012. DCPS is increasing the number of early childhood education classrooms by 15. DCPS is increasing support for special education. FY 2012 DCPS Proposed Budget 22

23 Spending Trends -- Significant Changes in Program Level Due to tight budget constraints, DCPS had to make difficult decisions about which programs to fund and which to cut. DCPS funded summer school at $3.8 million in FY 2012, the same amount budgeted for summer school in FY 2011. DCPS funds after school at $5.1 million, a $7.8 million reduction from FY 2011 levels. The Evening Credit Recovery program is fully funded at $1.3 million. For the first time in at least 4 years, budget includes $3 million for curriculum investment Budget includes $2.6 million for textbook purchases. No purchases were made in FY 2011. DCPS reduces funding for Parent Resource Centers. This acknowledges that the program, as currently conceived, has not been successful. In FY 2012 DCPS Office of Family and Community Engagement will reorganize to ensure that DCPS improves its parent engagement along with community engagement. FY 2012 DCPS Proposed Budget 23

24 Spending Trends -- Early Childhood Education Services Between FY 2011 and FY 2012, DCPS anticipates an increase in early childhood education services. DCPS will increase the number of Early Childhood Education classrooms by 15 (schools listed below) DCPS will increase the number of Early Childhood Education students by 271. Schools adding Early Childhood Education classrooms in FY 2012: FY 2012 DCPS Proposed Budget 24

25 Grant Funding DCPS is working to improve our draw down of grant funds in FY 2012. To date, DCPS has: Been granted approval of its FY 2011 consolidated grant application, clearing the way for intra-district reimbursements for major Title allocations (Title I, Title II, etc.). Submitted for reimbursement for $37.0 million in PS expenditures. Submitted for reimbursement for $4.4 million in NPS expenditures. DCPS is well ahead of last years schedule for reimbursements. Over the coming months, as expenditures are completed, DCPS will request reimbursement for an additional $64.9 million. This accounts for DCPS total available FY 2011 reimbursements of $106.3 million. FY 2012 DCPS Proposed Budget 25

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