1. How to be a Successful Coordinator
Christena Hay, MBA, ACUME
Medical Student Coordinator
Louisiana State University
School of Medicine – Shreveport
Sharon Roberts, CGEA/AAMC Certified
Clerkship Administrator
Indiana University School of Medicine –
Fort Wayne
I will state the title and introduce myself, then you and Melissa can introduce yourselves.

2. No disclosures to report we have no financial relationships with
commercial interests to disclose.
Christy - We have no financial relationships with outside interests to disclose.

3. Goals and Objectives
Identify key characteristics of a successful medical student education coordinator
Incorporate the skills into your roles to increase the success of your program
Recognize the importance of the coordinator in medical student education
Christy will go over the objectives.

4. A Successful Coordinator
Is effective at Time Management
Has excellent Organization Skills
Recruits physicians to serve as preceptors to students
Recruits students to want to choose the field of Family Medicine
Christy will go over the objectives.

5. Time Management Skills
Prioritize Tasks
Set Goals
Plan
Delegate
Christy - Time Management skills
Prioritize Tasks – you will want to take a look at your responsibilities and see what takes precedence. You might decide to complete fast, simple tasks first followed by the ones that are more involved and take longer or you might prioritize your tasks according to what is the most time sensitive first.
Set Goals – by setting goals you draw a clear picture of what you need to get accomplished that day or in the days ahead and you are able to know exactly what you need to prioritize to accomplish that goal.
Planning – Planning is fundamental in time management. Being efficient in planning out your day, meetings and how you will accomplish things will help you stick to your schedule.
Delegate - Being a good time manager means only completing work that will help you accomplish goals. Coordinators are often times the go to person for anyone that needs something done. A coordinator’s desk is usually in an accessible area where others walking by who might need something done in a hurry ask the coordinator to help them with it and because you want to you take care of it. Well if you consistently do that than you most likely are not accomplishing your own tasks.

6. Organizational Skills
Use a calendar/monthly reminders for you reoccurring tasks
Keep folder of items that you are waiting for a response, and follow up on them as needed.
Make sure your files are accessible by anyone covering or assisting with your job
Sharon -

7. Recruiting Physicians as preceptors
Remind physicians how much they love to teach
Give physicians the opportunity to ‘pay it forward’
Look for university graduates practicing in your community
Ask for recommendations from current preceptors (partners, associates, colleagues)
Praise preceptors publicly, word travels fast!
Sharon do you want to this section?

8. Entice Students to choose the field of Family Medicine
Be an advocate for the field
Encourage Student Interest Groups and events with local family physicians
Great Family Medicine preceptors are the best motivating factor!
Christy will go over this section
Be an advocate for Family Medicine – Be excited about the program as well as friendly and welcoming to the students.
Be able to share with your students what Family Medicine is all about.
Family Medicine Physicians. .
Are the backbone of the US Health System.
They build long- lasting, trusting relationship with their patients.
They provide care to the entire family in a variety of settings and offer a wide
variety of services.
There is so much you can do in the field of Family Medicine the options are practically endless!
They have a great work-life balance

9. Comments or Questions?
Christy – Coordinators are the backbone of a Clerkship. They are constantly being pulled in different directions and being asked to do many things at once. It’s important a coordinator can to their manage time wisely, have excellent organizational skills, be able to recruit preceptors and make and keep students interested in Family Medicine to be successful.
We hope the information provided was helpful and that you will be able to take some of the ideas home to make your life easier and to be a more successful coordinator!

10. Thank you. Resources https://www. indeed
Please complete the session evaluation.
Christy – Thank you