1. VIGILANCE ASPECTS in Railway Working - P.K.GUPTA, Sr.DEN/C/UMB

2. VIGILANCE
Keeping a watchful eye on the activities of the organizations’ personnel and taking prompt action to promote ethical practices and ensure integrity and honesty in the official transactions.

3. WHY VIGILANCE?
There are individuals who indulge in unethical activities of getting personal gains at the cost of the organization.
Such persons infect others, leading to wastes and economic losses.
Their acts damage the image and goodwill of the organization.
Hence, to rein such persons, mis-endeavours and promote organizational interest, vigilance is required.

4. VIGILANCE ANGLE
Demanding and/or accepting gratification for an official act or influencing any other official
Obtaining a valuable thing without consideration/inadequate consideration from someone with whom he/his subordinates have official dealing
Pecuniary advantage by corrupt and illegal means
Gross or willful neglect

5. VIGILANCE ANGLE
Misappropriation, forgery, cheating or other criminal offence
Assets disproportionate to known sources of income
Recklessness in decision making
Blatant violation of systems and procedures
Use of discretion in excess without any public purpose being evident

6. VIGILANCE ANGLE
Failure to keep controlling authority/ superiors informed in time
Undue delay
Other irregularities in tenders or execution of work casting doubt on integrity.

7. Vigilance Aspects in
Contracts

8. Pre- tender stage Tender Documents
Important Tender Conditions having financial implication
Should be thoroughly evaluated, unambiguously defined and well formulated
Should be conspicuously exhibited, if required, in tender schedule itself

9. Pre- tender stage Eligibility criteria No change after tender opening
Definition of ‘similar work’

10. Consideration of Tenders (Tender Finalization)
Complaints/ Vigilance cases mostly result
TC/ AA not consistent with extant guidelines/ prevalent practice
Changing/ violating Minimum Eligibility Criteria
Credentials not verified properly
Reasonableness of rates
Generally, high rate itself does not result in a vigilance case

11. Payment/ Certificate (Post Tender)
Commendation letter / certificate
By officials not competent
In one of the cases, a Dy CE/Con had issued a work certificate in favour of the Power of Attorney holder, who had executed the work with his own resources
Distorted facts
Release of PG, SD
Maintenance Period
No Claims Certificate

12. Ethical Practices
Don’t do anything, unbecoming of yourself as an employee.
Be updated with relevant rules, regularities and procedures.
Don’t be biased.
Don’t misuse official position for self gain.
Don’t be indecisive.
Be fair and transparent in official dealings.

13. CONCLUSION
Vigilance is not a hostile outsider. It is an essential part of the management.
It helps to improve managerial and financial practices and working procedure.
Every officer is vigilance officer.
It assists in better performance and greater customer satisfaction.
Knowledge without integrity is dangerous and dreadful.

14. Thank you