1. DOEHRS-HC Additional Functions 1
Department of Defense Hearing Program
Tri-Service Hearing Technician Certification Course

2. Learning Objectives
3.6.1 Understand how to apply for a DOEHRS-HC DR user account Understand when and how to perform a lookup table update Understand how to compact and repair the DOEHRS-HC database Understand where and how to back-up the DOEHRS-HC database Understand how to do a DOEHRS-HC DR export and review the status of those uploads Understand how to do a DR inquire, multiple SSNs or individually

3. DOEHRS-HC User Account Request
t.action
Ensure your CAC is in the work station; request the correct type of account and specific branch of service
DOEHRS DR User name will be issued from your name, normally last name, first initial, middle initial, then a number if that user name is already in use. Name, SSN and Mothers maiden name are confirmed when you change your password or lock your DR user account. Request a DR user account prior to performing any audio testing.
Apply for a DR user account the week prior to conducting testing, enter your DR user name you are issued into the local DOEHRS-HC system so you only need to remember one user name

4. Briefly review fields

5. Briefly review fields

6. Briefly review fields

7. Briefly review fields

8. Once submitted a window will appear that states the DOEHRS DR received your account request and it will be processed by your Functional Representatives. You will receive an with your DR user name and a temporary password, immediately access your DR user account to lock your CAC with your DR user account.

9. DOEHRS HC Lookup Table Update
Every drop down window or addition pop-up window has tables associated with it
These tables are updated at the Data Repository (DR) and are available the first workday of the every month (Eastern Standard Time)
They can be processed either via an internet connected DOEHRS- HC work station or downloaded from the Data Repository from an internet connected computer and transferred to a disc for a local update

10. About DOEHRS HC Version/Lookup Table Update

11. Lookup Table Update for an internet connected DOEHRS-HC work station
Video

12. Compact/Repair Database
Compact and repair database once completed performs a backup of the database that is placed in the back-up folder on the C Drive
Copy and/or move the backup to a shared drive or external device to prevent data loss in case of a computer crash.
Time for the compact and repair depends on the size of the local database, the smaller it is, the faster it repairs and compresses

13. Compact/Repair Database
Video
Compact and Repair database does perform a backup of the database that is placed in the back-up folder on the C Drive; ensure to move it to a shared drive or external device to prevent data loss in case of a computer crash.
Time for the compact and repair depends on the size of the local database, the smaller it is, the faster it repairs and compresses.

14. DOEHRS-HC Database Back-up
DOEHRS-HC backup contains
Users, examiners, audiometers, calibration listeners
Administrative documents
DD Form 2217
Patient records
DD Form 2215/2216 and NHC tests
Referrals
Lookup table at the time of the back-up
Current only to the date it was created
Always place backup on a shared drive

15. DOEHRS-HC Database Back-up
Video
Backup is auto named with date/time created and placed in the back-up folder on the C drive; ensure to move it to a shared drive or external device to prevent data loss in case of a computer crash.
You only need to maintain the last 3 back-ups, previous ones can be deleted or archived if required

16. DOEHRS-HC DR Export
A DR export includes all newly created records and any previous records that were edited/saved
The application will securely connect with the data repository while it compacts and creates a zip file to export to the DR
If at any time this secure connections is disrupted, even for a millisecond the records may not be transmitted
Always verify the file made it to the data repository and was successfully processed

17. DOEHRS-HC DR Export
Video

18. DOEHRS-HC DR Export Upload History
Verify export file was received
Ensure it was successfully processed
Manually re-export if the file was not received
Other than successful processing status requires the export be brought to the HCPM attention for assistance

19. DOEHRS-HC DR Inquire, Multiple SSNs
Up to 10 SSNs can be inquired at a time
Enter required SSNs
Press Add New
Once all SSNs are entered, press Submit
Query will return records for those SSNs

20. DOEHRS-HC DR Inquire Video
If I am doing a DR inquire in the Run Test window, what did I forget to do?
Start the test on the patient…

21. Summary Lookup table update Compact and repair DOEHRS-HC database
Backup the DOEHRS-HC database
When
Where
DOEHRS-HC DR export/export status
DR inquire
Multiple
Individually

22. DOEHRS-HC
Additional Functions
Questions? 22