1. EMS/Trauma Registry Information System Project
Purpose
Update GETAC Members and Stakeholders on the status and activities of the EMS/Trauma Registry Project
Objectives
Discussion of our Current Processes and Accomplishments to-date
Quarterly view of the EMS/Trauma system implementation project activities over the next year
Proposed EMS/Trauma System Demonstration Dates
Please hold your questions until the end of the Presentation

2. EMS/Trauma Registry Information System Project
Process
Stakeholders input continues to be highly valued. We thank you for your participation in the DSHS Stakeholder Webinars and your continued support. We look forward to your responses and input to our system demonstrations to be scheduled during the June Stakeholder Webinars.
The Registry Solutions Workgroup (RSWG) has provided excellent input to-date and is currently providing valuable feedback on EMS/Trauma Registry rules and conditions and data validation steps for processing data files
Daily sessions are held between Trauma Program staff and Consilience
DSHS Project Management and Executive Steering Committee oversight
Current Accomplishments
Trauma Modeling Phase Completed
Establishes the relationships between the data elements, the workflows, and the business processes of the new system
Model includes NEMSIS 3.1 version data elements
Data Mapping from Current Trauma Registry to New Database Elements
Migration Interface Component developed
Next Steps
‘GO LIVE’ slated for September 2012
Trauma Project Activities over the next year

3. EMS/Trauma Registry Information System Project
2nd Qtr. 2012
Apr-Jun
3rd Qtr. 2012
Jul-Sep
4th Qtr. 2012
1st Qtr. 2013
Oct-Dec
Jan-Mar
Key activities include:
End-user account creation
~1100 Hospital accounts
~3150 EMS accounts
User acceptance testing
End-user training
System Pilot testing
TxDOT batch data import interface for crash data
State-wide System Rollout
~22 Million Records to be converted to new data model Includes NEMSIS and NTDB standards
Database Conversion
End-users will be able to build ad-hoc reports at rollout
Customized reporting to be developed based on stakeholder priorities
Analysis of User Feedback
(DSHS and Stakeholders)
on New System
User Acceptance Testing
Hospital / EMS Import Interface
Legacy Hospital and EMS data import interfaces developed to batch upload data on a regular cadence
TxDOT Import Interface
Validation Rules & Conditions
Data validation rules and conditions developed to ensure data quality
Registration enrollment portal for new facility registration
Enhanced Version 2
Facilities Pilot Test
EMS/Trauma System Demonstrations
System Rollout
Enrollment Portal

4. EMS/Trauma Registry Information System Project
3rd Qtr. 2012
Jul-Sep
4th Qtr. 2012
1st Qtr. 2013
Oct-Dec
Jan-Mar
Key activities include:
End-user account creation
~1100 Hospital accounts
~3150 EMS accounts
User acceptance testing
End-user training
System Pilot testing
TxDOT batch data import interface for crash data
State-wide System Rollout
~22 Million Records to be converted to new data model Includes NEMSIS and NTDB standards
End-users will be able to build ad-hoc reports at rollout
Customized reporting to be developed based on stakeholder priorities
Analysis of User Feedback
(DSHS and Stakeholders)
on New System
User Acceptance Testing
Legacy Hospital and EMS data import interfaces developed to batch upload data on a regular cadence
TxDOT Import Interface
Data validation rules and conditions developed to ensure data quality
Registration enrollment portal for new facility registration
Enhanced Version 2
Facilities Pilot Test
EMS/Trauma System Demonstrations
System Rollout
Enrollment Portal

5. EMS/Trauma Registry Information System Project
4th Qtr. 2012
Oct-Dec
1st Qtr. 2013
Jan-Mar
Key activities include:
End-user account creation
~1100 Hospital accounts
~3150 EMS accounts
User acceptance testing
End-user training
System Pilot testing
TxDOT batch data import interface for crash data
State-wide System Rollout
~22 Million Records to be converted to new data model Includes NEMSIS and NTDB standards
End-users will be able to build ad-hoc reports at rollout
Customized reporting to be developed based on stakeholder priorities
Analysis of User Feedback
(DSHS and Stakeholders)
on New System
Legacy Hospital and EMS data import interfaces developed to batch upload data on a regular cadence
Data validation rules and conditions developed to ensure data quality
Registration enrollment portal for new facility registration
Enhanced Version 2
EMS/Trauma System Demonstrations
Enrollment Portal

6. EMS/Trauma Registry Information System Project
1st Qtr. 2013
Jan-Mar
Key activities include:
End-user account creation
~1100 Hospital accounts
~3150 EMS accounts
User acceptance testing
End-user training
System Pilot testing
TxDOT batch data import interface for crash data
State-wide System Rollout
~22 Million Records to be converted to new data model Includes NEMSIS and NTDB standards
End-users will be able to build ad-hoc reports at rollout
Customized reporting to be developed based on stakeholder priorities
Analysis of User Feedback
(DSHS and Stakeholders)
on New System
Legacy Hospital and EMS data import interfaces developed to batch upload data on a regular cadence
Data validation rules and conditions developed to ensure data quality
Registration enrollment portal for new facility registration
Enhanced Version 2
EMS/Trauma System Demonstrations

7. EMS/Trauma Registry Information System Project
EMS/Trauma Registry Demonstrations
Proposed Demonstration Dates
June 5th, 2012 – 2:00 – 3:30 PM
June 7th, 2012 – 10:00 – 11:30 AM
Questions?