1. Advanced Topics in Excel for School Assessment Coordinators
Mr. Damian Aladro
October 2019

2. VLOOKUP FUNCTION
IT ALLOWS YOU TO BRING INFORMATION FROM A SPREADSHEET IN A WORKBOOK TO ANOTHER SPREADSHEET WITHIN THE SAME WORKBOOK.

3. REFERENCE SPREADSHEET WHERE YOU ARE LOOKING FOR THE lookup-value
VLOOKUP
VLOOKUP SYNTAX
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
VALUE YOU SEARCH FOR
REFERENCE SPREADSHEET WHERE YOU ARE LOOKING FOR THE lookup-value
COLUMN NUMBER THAT CORRESPONDS TO THE FIELD YOU WANT TO TRANSFER TO THE MASTER SPREADSHEET

4. VLOOKUP BRING FLEID FROM REFERENCE LIST TO MASTER LIST
WE WILL USE Student ID to merge information
Student ID must be sorted
REMOVE Student IDs that are duplicated
MASTER LIST
REFERENCE LIST

5. VLOOKUP
MASTER LIST
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
IN CELL C2 FROM THE REFERENCE LIST TYPE THE FOLLOWING FORMULA
=VLOOKUP(A1, 'REFERENCE SHEET’!$B$2:$E$4, 2,)
REFERENCE LIST

6. VLOOKUP
MASTER LIST
REFERENCE LIST

7. VLOOKUP NOTICE THE FOLLOWING
=VLOOKUP(A1, 'REFERENCE SHEET’!$B$2:$E$4, 2,)
1) DOLLAR SIGNS ARE USED BEFORE AND AFTER THE CELL LETTER RANGE.
2) NOT HAVING THESE DOLLAR SIGNS WILL MAKE THE FORMULA CHANGE THESE VALUES WHEN THE FORMULA IS EXTENDED.
3) THIS MAY RESULT IN NOT FINDING SOME OF THE VALUES.

8. VLOOKUP NOTICE THE FOLLOWING
=VLOOKUP(A1, 'REFERENCE SHEET’!$B$2:$E$4, 2,)
WHEN MAKING THE RANGE SELECTION ON THE REFERENCE SPREADSHEET, MAKE SURE THE RANGE STARTS WITH THE COLUMN THAT CONTAINS THE VALUE(S) YOU ARE LOOKING FOR.

9. EXTEND THE FORMULA USING THE FORMULA EXTENDER
VLOOKUP
MASTER LIST
EXTEND THE FORMULA USING THE FORMULA EXTENDER

10. VLOOKUP
MASTER LIST
IT IS RECOMMENDED THAT YOU COPY AND PASTE VALUES ON COLUMN THAT HAS THE FORMULA (FOR THIS EXAMPLE COLUMN C).
THIS WILL MAKE THESE CELLS CHANGE FROM THE FORMULA TO THE ACTUAL VALUE.

11. VLOOKUP
MASTER LIST
IF YOU SEE #N/A, THIS MEANS THAT THE VALUE YOU ARE LOOKING FOR WAS NOT FOUND.
THIS COULD BE DUE TO THE FACT THAT THE VALUE YOU ARE LOOKING FOR IS NOT ON THE REFERENCE SHEET OR THAT DOLLAR SIGNS WERE NOT USED IN THE FORMULA

12. VLOOKUP

13. SEARCH FUNCTION
RETURNS THE LOCATION (POSITION AS A NUMBER) OF A TEXT STRING THAT IS FOUND WITHIN ANOTHER TEXT STRING

14. SEARCH SYNTAX SEARCH =SEARCH( find_text, within_text, [start_num] )
THE TEXT STRING TO BE SEARCHED WITHIN
TEXT STRING YOU WANT TO FIND
FROM WHICH CHARACTER TO START
IF OMITTED, IT SEARCHES FROM THE 1ST CHARACTER

15. SEARCH
SEARCH FOR THE WORD SCIENCE UNDER COURSE TITLE

16. SEARCH
IN CELL F2 TYPE THE FOLLOWING FORMULA
=SEARCH(“Science”,E2,1)

17. EXTEND THE FORMULA USING THE FORMULA EXTENDER
SEARCH
EXTEND THE FORMULA USING THE FORMULA EXTENDER

18. SEARCH #VALUE!: TEXT STRING YOU ARE SEARCHING WAS NOT FOUND
NUMBER VALUE: TEXT STRING YOU ARE SEARCHING WAS FOUND

19. SEARCH

20. Mr. Damian Aladro
Ext 2111