1. Jewel - INTERMEDIATE

2. Jewel – Intermediate Agenda
Reconciling differences
Accounting
Making Journal Entries
Voiding stale dated or lost checks
Printing Reports
Financial Summary
Contribution Report
Deposit Report
Check Report
Income/Expense Report
Account Journal
Receipts
Maintenance
Adding new names
Adding new accounts

3. Reconciling Differences
~ identifying the sources
Look for bank fees on the bank statement not recorded in Jewel.
Verify that amounts that cleared the bank match entries in Jewel.
Look for debit card payments that cleared the bank but not entered in Jewel.
Look for automatic withdrawals reflected by the bank but not recorded in Jewel.
5. Look for duplicate entries in Jewel.
6. Look for adjustments done by bank to deposits not recorded in Jewel.
7. Look for interest payments from the bank not recorded in Jewel.

4. From Menu, Click on Accounting and select Make General Journal Entry.

6. Enter Date.
Enter Memo note.
For Bank Fees and other expenses or to enter auto debits, debit card payments etc., select Checks Written and Bank Fees.
For Bank adjustments to deposits, select Deposits and Interest Earned.
For Checks or bank fees, enter amount under Expense.
For Deposits or interest earned, enter amount under Income.
Select Account to be impacted.
Enter amount again under Income or Expense as necessary.
Click OK.

7. From the Menu, choose Accounting and Void a Check.

8. ***Only checks that have not cleared the bank will appear.***
Select to see either the last 3 months of Show All Checks to see all checks outstanding.
Sort by either Date, Check #, Payee or Amount.

9. Find and select in blue the stale dated or lost check.
Click OK.

10. Window will pop up stating “You are about to void check #xxxx written on DD/MM/YY to Payee for $$$.”
Verify that this is correct.
Click Yes
Note: If the check is from the current month, it will change the original check amount to zero (0). If the check is from a closed month, it will make a journal entry of a negative amount for the check, On your next reconciliation place check marks on both the original check and the void entrance you just made.

11. From Main Menu, click on Reports & Graphs.

12. Select Financial Report – To be provided to Church Board at every Church Board meeting.

13. Enter the beginning date and the ending date of the report
Enter the beginning date and the ending date of the report. For monthly meetings, this should be the month that just ended. For quarterly meetings, this should be the last three months. The report automatically populates the information as you change the dates.

14. Select either Summary or Detail.

15. Detail will reflect subaccount balances and activity.
From here, you may choose to Print a physical copy or Copy to Clipboard.
When you Copy to Clipboard, you may paste onto an excel spreadsheet.

16. When you select Print, the print function will pop up and you may select to print a physical copy or a PDF.

17. Select Contribution Report
Select Contribution Report. – Use this report to verify your contributions for any given time period or to obtain a total of donations for a single donor in detail.

18. Enter the date range for any time period desired
Enter the date range for any time period desired. The report automatically populates the information as you change the dates.

19. When you select a single donor account from the dropdown menu, in this example Sabbath School Expense, you see donations during the specified period of time for the particular donor account selected.

20. You may also print a Summary by selecting Summary or a listing by Donor. To print, select Print.

21. When you select Print, the print function will pop up and you may select to print a physical copy or a PDF.

22. You may also copy to Clipboard and paste results onto an excel spreadsheet.

23. Select Deposit Report. – Use this report to verify your deposits for any given time period. You may use it to verify bank deposits reflected on bank statement when reconciling and identifying discrepancies.

24. This report may also be printed in hard copy or copied to Clipboard and pasted onto an excel spreadsheet. If you click on the total, the report will take you back to the details of that particular deposit.

25. Clicking on the total will open up the details of that particular deposit. And you may see if that has cleared the bank based on prior reconciliations. Clicking on Trial Deposit will provide the donor details.

26. Clicking on the total will open up the details of that particular deposit. And you may see if that has cleared the bank based on prior reconciliations. Clicking on Trial Deposit will provide the donor details. This can be helpful in determining discrepancies between the bank deposit amount and the deposit amount entered in Jewel.
***NOTE: If you’ve already closed the month, DO NOT EDIT DEPOSIT! Make an adjusting journal entry instead.*** Contact your auditor if you’re not sure.
Click Close to return to the Deposit Report.

27. Select Check Report – The check report is a listing of all checks, including electronic transactions entered. Use this report at month-end and file it in front of your check copies with support documentation. All check copies, including electronic transactions, should be filed together with this report in a separate monthly folder.

28. You can sort this report by Date, Check #, Payee or Account
You can sort this report by Date, Check #, Payee or Account. Printing by date is the standard for filing with check copies, as it will keep the order of the check numbers as well as electronic transactions as they appear on the bank statements.
Enter the date range desired. The data will update automatically as you enter the dates.
You may Print a physical copy by clicking Print.
If you missed printing a copy of a check, you may see and print the copy of that check or entry by clicking the amount underlined (link).

29. To print a copy, be sure to remove check paper from the printer and replace with clean sheet of paper.
Check the box for Print this Check.
Click on Print Check.

30. You will receive the message “You are about to print 1 check(s)
You will receive the message “You are about to print 1 check(s). Is this correct?
Click Yes.
You will have printed a copy of the check to place in the monthly file. Attach the corresponding documentation and file.

31. Select Income/Expense.

32. Use this report to compare/analyze your income and expenses as well as your change in total funds for any given period of time.

33. Select Account Journal.

34. Use this report when reconciling
Use this report when reconciling. It reflects all your entries for the selected period of time.

35. You may also change the account and review all entries that affected the balance of any particular Account for any given period of time.

36. Select Receipts.

37. You may use this report to print out the receipts for donors
You may use this report to print out the receipts for donors. You can chose to print for all, a single donor or a group of donors in a consecutive range.
All may be printed as a hard copy or pdf.

38. For a single donor, select Single, then then enter the name under Starting Donor ID or Name. Begin with last name. The drop down menu will populate with the first person matching the last name. You may then scroll down or continue to enter the first name, separated by a comma.
Click OK.

39. You may obtain the report as a summary or in detail.

40. To view detail by month/week, click on Detail once the report comes up
To view detail by month/week, click on Detail once the report comes up. To select another Donor, click on Donors at the top left hand corner to return to the Receipts window.

41. For a group of donors, select Range and enter the last name of the first person in the range. Using the drop down menu, select the person. Then enter the last name of the last person in the range and using the drop down menu, select the last donor in the range.
Click OK.
***NOTE***
The report for a range of donors will print on separate pages by donor.

42. For a group of donors, select Range and enter the last name of the first person in the range. Using the drop down menu, select the person. Then enter the last name of the last person in the range and using the drop down menu, select the last donor in the range.
Click OK.

43. From the Menu, go to Maintenance and select Edit Names.

44. Click on Add New Name.

45. A blue highlight will appear at the bottom and a donor number is automatically assigned.

46. Enter new donor information.
Click OK
***NOTE – Be sure Get Receipt is always checked so that the donor’s end of year receipt will print. This should be automatically checked when record is created. Also, NEVER DELETE A DONOR to avoid loosing all historical data for that donor. Instead, Edit “Active” Status.***

47. From Menu, go to Maintenance and select Edit Accounts.

48. Click on Add New Account.

49. Blue line appears at the bottom. Local Fund (Church Budget, etc
Blue line appears at the bottom. Local Fund (Church Budget, etc.) is the default Type.
Notice that Tax Deductible and Allow Posting are checked by default. This should not be changed except for special circumstances not discussed at this time.
Enter a new account ID. Choose an ID number based on the accounts you already have:
Accounts 1 through 10 are used for Bank Accounts
Accounts beginning with 81 are used for the World Budget
Accounts beginning with 82 are used for the Conference Funds
Accounts beginning with 101 are used for church local accounts
Enter the name of the account and a memo if it applies.
If it is a subaccount, check the box and select from the drop down menu the main account. For example, Oshkosh Trip would be the new account name as a subaccount under Pathfinders.
Click ok.

50. Questions? Need more information?
Please feel free to contact your auditor:
Nancy Enriquez-Strassburg
Yolanda Acevedo
La Verne Tavarez