1. Prince Hall Grand Chapter OES, State of Washington & Jurisdiction
Karen Williams, GWM
604 Morris Ave S.
Renton, WA 98057
Charles Curtis, GWP
th St. Ct. S.W.
Lakewood, WA 98498
Theresa Bartholomew, GAM
th PL. SE.
Renton, WA 98058
Raymond Trice, GAP
th Ave S.
Seattle, WA 98178
Beverly Hall, G. Treas.
st PL SW
Mt. Lake Terrace, WA 98043
Linda Cumberbatch, G. Sec.
806 Haskell St
DuPont, WA
Peggy Ann McClary, GC
1098 NW Redwing Dr.
Oak Harbor, WA 98277
GAC Ty Tolefree
1719 Gallagher Ct NW
Olympia, WA 98502
Sharon Laing, GL
3533 Hoffman Hill Blvd
DuPont, WA 98327  
Lawrence, Gail Grand
CC of FC
897 SW 2nd Ave.,
Trustees
Cassandra White
Tracy Jones
Stephanie Taylor
Prince Hall Grand Chapter
OES, State of Washington & Jurisdiction
From the Office of
GWM Karen E Williams
July 21, 2019
Subject: Grand Worthy Matron Official Visitation
Greetings PHGC Officers and Members, I pray this communication find you all well and in the best of health. This year I will be switching things up a bit with the Visitation schedule.
You know I like to keep things interesting. This year I will have one Official Joint Visitation. Now, before you get worried, I do have a plan. Trust me, it will go smooth as butter. I also have a plan on how I will determine Worthy Matron of the year. I will layout all of that in a few minutes. There will be Star of the year award, Above and Beyond Award, Secretary and Treasurer of the Year awards. Grand Lecturer will give an award for Chapter of the Year. You may be asking how will all of this be done when we are only having one Visitation. I am glad you asked. 
One Visitation February 8, 2020– at the Visitation:
All Worthy Matrons will take a station assigned by me. (You can find this sheet under the Visitation Tab on the website). (Enclosed)
They will perform the Line of March and Purging
This will be done solely to show members that Elected Leaders are proficient in their work.
Grand Lecturer will give training that day.
This is also a time to fellowship and assemble together as one, will have refreshments after the Visitation.
Worthy Matron of the Year Award will be determined:
Each month the Worthy Matron will fill out a report and mail to me (You can find this sheet under the Forms Tab on the website). This report will give me insight on what is going on in the Chapter and how well the Worthy Matron is performing her duties. I will use this report to determine which Worthy Matron(s) are going above her duties.

2. Prince Hall Grand Chapter OES, State of Washington & Jurisdiction
From the Office of
GWM Karen E Williams
Star of the Year award ((You can find this form under the Grand Session Tab on the website).
This award will be determined by your Worthy Matron and Worthy Patron.
They will each submit the attached form for one member for consideration of the award. (Due May 30th)
This form will detail why the member is deserving of the award.
Above and Beyond award ((You can find this sheet under the Grand Session Tab on the website).
This award will be determined by the members of your Chapter.
Each member will submit the attached form for one member for consideration of the award. (Due May 30th).
This is a great way to show your appreciation for your Sister or Brother.
Secretary and Treasurer awards
Will use the same method as last year (Rating scale).
I will schedule one meeting for all Chapter Secretaries and Treasurers to check the books.
Grand Secretary, Grand Treasurer and I will inspect the books.
Chapter of the year
Grand Lecturer will visit each Chapter. Nothing formal, she will let you know when she’s coming. She will sit in on your opening and then will leave. I may accompany the Grand Lecturer but this is not an official visitation for me. The visits will be from January 2020 thru May 2020.
I hope this new format will be pleasing to you all. We have to move forward, change is good.
Given under my hand and seal this 21st day of July 2019
Fraternally Submitted
GWM Karen Williams