1. Understanding your Pay Stub To Agency Employees March 2018

2. This session will provide information on
Accessing your pay stub online
Interpreting your Phoenix pay stub
Comparing your CWA (Compensation Web Applications) pay stub with your Phoenix pay stub
Pay codes, acronyms and abbreviations
Pay stubs with a $0 value
Reporting errors in your pay
Did you know…
Annex

3. ACCESSING YOUR PAY STUB ON-LINE
Your pay stub can be accessed in one of 2 ways:
Compensation Web Application (CWA)
View your pay stub archive (current year + previous year)
View pay cycle start and end dates
Conveniently print pay stubs
Access tax slips prior to Phoenix implementation
View earning details for overtime
View a breakdown of retroactive payments and periods of leave without pay
On the Compensation Web applications page
Select CWA pay stubs and archived tax slips
Open a session in CWA
Choose from the Pay stubs and/or archived tax slips list

4. ACCESSING YOUR PAY STUB ONLINE (CONTINUED)
Phoenix Pay System
View the latest pay stub 2 days before the pay date (on Monday of pay week)
Access pay stub archives since early 2016
Access Phoenix tax slips
View mass retroactive payments
Select Main Menu>Self Service>Payroll and Compensation>View Paycheck
Select Cheque Date for the date which you want to view your paycheque
Remember that:
The language of your pay stub is driven by your language choice identified during the hire process
If you were approved remote access to work from home, you will be able to access your pay stub at home (secure access to the internal network is required)
Both online systems are password protected and require a myKEY to log in

5. INTERPRETING YOUR PHOENIX PAY STUB
OVERVIEW
The pay stubs do not indicate your annual salary - know your annual salary and regularly refer to your collective agreement
hourly rate of pay: divide by
daily rate of pay: divide by
weekly rate of pay: divide by
rate of pay per pay period: divide by
50% of the monthly deductions is taken from each pay in months where there are 2 pays
When there are 3 pays in a month, deductions are taken from the 2nd and 3rd pays only, therefore the net pay for the 2nd and 3rd pays are equal while the 1st pay is higher (the 1st pay will still have the statutory deductions such as income tax, EI, CPP/QPP, Public Service Pension Plan)
Straightforward approach as the net pay continues to be the same each pay

6. INTERPRETING YOUR PHOENIX PAY STUB (CONTINUED)
Your gross pay is the combination of your regular hours of work, one-time payments owed to you (such as vacation cash-out), retroactive pay (such as salary revisions, promotions, acting pay) and overtime processed in the same period. It will be part of the same direct deposit for payday
Ex: overtime worked between February 8th to 21st, 2018 submitted and approved in Phoenix by February 26th would be paid on March 7th, 2018 with your regular pay (refer to Employee and Manager Time Entry Pay Calendar-2018)
To find details in Phoenix associated with the overtime payments on your pay stub:
Select Main menu>Self Service>Time Reporting>View Time>Payable Time Detail
The overtime payment has been issued if the status listed on your time sheet indicates either “Taken by Payroll” or “Distributed”

7. INTERPRETING YOUR PHOENIX PAY STUB (CONTINUED)
DEDUCTIONS
Priority of deductions
Canada Pension Plan (CPP)/Québec Pension Plan (QPP), Employment Insurance (EI) and Québec Parental Insurance Plan (QPIP)
Canadian Income Tax (Federal/Provincial Income tax)
Quebec Income Tax
Superannuation/Death Benefit
Overpayments
Other (rent, advances, parking, other debts, etc.)

8. INTERPRETING YOUR PHOENIX PAY STUB (CONTINUED)
CPP/QPP
Maximum pensionable earnings for 2018 is $55,900
CPP 2018 contribution rate is 4.95% / max contributions of $2,593.80
QPP 2018 contribution rate is 5.4% / max contributions of $2,829.60 EI
Maximum insurable earnings for 2018 is $51,700
2018 contribution rate is 1.66% / max contributions of $858.22
2018 contribution rate (QC only) is 1.3% / max contributions of $672.10
QPIP
Maximum insurable earnings for 2018 is $74,000
2018 contribution rate (QC only) is 0.548% / max of $405.52

9. INTERPRETING YOUR PHOENIX PAY STUB (CONTINUED)
Superannuation (Public Service Pension Plan)
2 sets of contribution rates
rate 1 - contributor 31/12/12 or prior
rate 2 - contributor 01/01/13 or after
PSSA Low: contribute at lower rate on your salary up to the maximum annual earnings on which you make contributions to CPP or QPP
rate %
rate %
PSSA High: contribute at a higher rate on your salary above that maximum – when you attain your CPP/QPP max contributions
rate %
rate %
RCA: in 2017 would contribute if earning salary > $163,100

10. INTERPRETING YOUR PHOENIX PAY STUB (CONTINUED)
Supplementary death benefit (SDB)
Lump sum benefit equal to 2X your annual salary – if amount not a multiple of $1,000 adjusted to next multiple of $1,000
Monthly cost: $0.15 for every $1,000 of coverage
If annual salary of $52,450
SDB = $105,000
Premium of $15.75 per month ($0.15 X 105)
Disability insurance (DI)
Provides a 70% income replacement when you are unable to work for long periods due to a totally disabling illness or injury
Cost shared between the plan member and the Government of Canada (employer pays 85% and employee 15%)
Monthly cost: $0.29 for every $1,000 of insured salary (eff. February 1, 2013)

11. INTERPRETING YOUR PHOENIX PAY STUB (CONTINUED)
Public Service Health Care Plan (PSHCP)
Optional health care plan (except for Québec residents) for employees and their dependants designed to supplement provincial/territorial health insurance plans
3 levels of coverage:
Same coverage under extended health provision for all levels
3 levels of coverage each providing a different maximum towards a semi-private or private hospital accommodation (level I - $60/day, level II - $140/day, level III - $220/day)
Monthly cost:
level I – no cost
level II - $1.10 (employee only) or $3.53 (family)
level III - $5.31 (employee only) or $10.34 (family)

12. INTERPRETING YOUR PHOENIX PAY STUB (CONTINUED)
Public Service Dental Care Plan (PSDCP)
Dental services plan for employees and their eligible dependants for specific dental services and supplies not covered under a provincial/territorial health or dental care plan
The Government as the employer pays the full cost

13. COMPARING YOUR CWA PAY STUB WITH YOUR PHOENIX PAY STUB
Because the pay stub information displayed in “View Phoenix Pay Cheque” in CWA is generated from the Phoenix Pay System, it is possible for you to compare the information displayed in “View Phoenix Pay Cheque” in CWA to the Phoenix ESS pay stub
Some terminology used in Phoenix may differ from that found in CWA however the fields provide the same information
Even though the descriptions displayed in Phoenix differ from that in CWA, the total “Gross”, “Deduction” and “Net” amounts will be the same on both pay stubs
Both stubs have their advantages:
CWA provides more detail on the periods being paid and the number of hours
PHOENIX provides you with information about your employer paid benefits

14. COMPARING YOUR CWA PAY STUB WITH YOUR PHOENIX PAY STUB (CONTINUED)
CWA information fields
PHOENIX information fields
Employee Personal Information
General information about your payment
View Paycheque
Pay
Summary view of your gross pay, taxable gross, total taxes and deductions and net pay, including year to date info
The Year to date taxable gross amount of your last pay of the year = amount of box 14 of your T4 slips
General
Information about yourself and your employer
Statutory Deductions
Deductions such as federal tax, provincial tax (Québec), superannuation, CPP/QPP, EI, PPIP
Tax Data
Status you have designated for federal and provincial taxes (personal exemptions, letters of authority, addt’l tax)
Voluntary Deductions
Deductions that you choose to make such as Canada Savings Bonds, charitable donations, credit union
Paycheque Summary
Earnings, taxes, deductions and net pay for current pay period (total taxes also include mandatory deductions such as CPP/QPP, EI)

15. COMPARING YOUR CWA PAY STUB WITH YOUR PHOENIX PAY STUB (CONTINUED)
CWA information fields
PHOENIX information fields
Other deductions
Deductions such as association dues, death benefits, disability insurance, health insurance (PSHCP), group medical insurance (provincial health care), taxable allowance benefits (employer paid benefit added to income for tax purposes where applicable)
Earnings
Regular pay for hours worked, additional earnings and extra hours (overtime) submitted for the current pay period
You also find year to date which includes earnings from previous pay periods
Entitlements and deductions
Remaining entitlements and deductions such as basic pay, bilingual bonus allowance, overtime earnings (includes the from and to dates indicating the period the payment is for, the hours paid and the applicable rate for overtime)
Taxes
Statutory deductions and amounts withheld from your payment for the current pay period such as Canadian Income Tax (CIT), EI, Québec income tax, CPP/QPP
CIT combines the federal tax and the provincial tax based on your province of residence (exceptions for Québec)
Before-Tax Deductions
Taken from your earnings before calculating taxes (PSSA, union dues and deficiencies)

16. COMPARING YOUR CWA PAY STUB WITH YOUR PHOENIX PAY STUB (CONTINUED)
CWA information fields
PHOENIX information fields
After-Tax Deductions
Taken from your earnings after taxes are deducted (PSHCP, SDB, DI/LTD, deficiencies, Charitable Donations, Canada Savings Bonds, Credit Union, RA Centre)
Employer Paid Benefits
Employer share paid by the Government of Canada for your benefits (ex: PSHCP, PSDCP, SDB, DI, PSSA)
If you work in Quebec and live in Ontario, you will see 2 deductions for PSHCP and PSDCP
One is a taxable benefit on premiums paid by the employer and the other is a taxable benefit for those working in Québec
Both include the Provincial Tax
Net Pay Distribution
Net earnings for your pay and deposit information

17. COMPARING YOUR CWA PAY STUB WITH YOUR PHOENIX PAY STUB (CONTINUED)
CWA Paystub – Retroactive Pay Phoenix Paystub – Retroactive Pay
CWA Paystub – Overtime Phoenix Paystub - Overtime

18. PAY CODES, ACRONYMS AND ABBREVIATIONS
To help you better understand the various deductions and entitlements found on your pay stub, it is important to familiarize yourself with acronyms and/or abbreviations used in the pay system
Earning and deduction codes are required for processing in the Phoenix Pay System however they do not all apply to your personal situation (some are specific to certain classifications and/or departments)
List of earnings and deductions abbreviations and acronyms
Details of earning codes for Phoenix
Details of deduction codes for Phoenix

19. PAY STUBS WITH A $0 VALUE
There are 3 situations where you may receive a $0 pay stub
You were overpaid, for a period in the past, in an amount that exceeds your usual pay (twice your pay or more)
You did not report any time worked in a given pay period
Applies to employees who usually complete a time sheet or submit their time in Phoenix (as and when required status, rehabilitation cases)
An acting assignment is entered in the HR system or the pay system after the fact (this is called a late acting)

20. PAY STUBS WITH A $0 VALUE Past acting assignments
An enhancement to the late (past) actings process was made in Phoenix:
This enhancement includes calculation and issuance of the salary difference between what was paid and should have been paid during the acting period (this process also includes the calculation and issuance of additional payments)
Several exceptions are not included in the late actings automated process and require manual intervention by a Compensation Advisor
An employee’s acting assignment is paid in hourly wages rather than salary
The acting assignment does not have a termination date
The effective date of the acting assignment occurs before the employee’s original Phoenix conversion date
Both the original acting effective date AND termination date have changed

21. PAY STUBS WITH A $0 VALUE (CONTINUED)
Late (past) actings
Acting assignments that have been entered in the Phoenix Pay System with an effective date in the past
During that period, you would have been paid at your substantive level
Phoenix has a program that automates the process of adjusting the payment for the late (past) acting - it runs every 2 weeks and takes 2 pay cycles to complete
Prior to processing the late acting pay, the Phoenix Pay System needs to recover the basic pay already received for the acting period (1st pay period)
This recovery is recorded as an administrative overpayment in Phoenix which results in a $0 pay stub
If there were multiple late (past) actings processed, all of the overpayments will be reflected in a single $0 pay stub
The CWA pay stub will however report a negative amount which represents the money owed for the recovery of the basic pay covering the late (past) acting period
You should receive 2 pay stubs
Regular pay stub - in the case of an ongoing acting, it should reflect your acting salary
$0 overpayment stub for the retroactive acting period

22. PAY STUBS WITH A $0 VALUE (CONTINUED)
Once the recovery is complete, Phoenix can process the late (past) acting payment and remove the overpayment recorded (2nd pay period)
You should receive 2 pay stubs
Regular pay stub - in the case of an ongoing acting, it should reflect your acting salary
A pay stub covering the difference between the acting pay and basic pay for the retroactive period (acting salary owed less the overpayment)
At this stage of the process, you may also receive one or more $0 pay stubs if multiple late (past) actings have been processed. These pay stubs simply reflect the recovery of the overpayment.
*You should review all pay stubs and verify the amounts owed

23. REPORTING ERRORS IN YOUR PAY
Take time to review your pay stubs on a regular basis
Be proactive – remember, you have access to your Phoenix pay stub 2 days before pay day (Monday of pay week)
Flag any pay issues to the Agency generic compensation mailbox
The capacity of the Agency team to help you depends extensively on your capacity to flag with the team any of your pay issues as soon as you find out
Provide as much detail as you can about your inquiry
The team will acknowledge receipt within 24 to 48 hours and will follow-up with a response as soon as possible thereafter
The longer you wait, the more problematic your compensation situation might become

24. DID YOU KNOW…
Some information you can change via Phoenix Self Serve which will reflect on your pay stub
Changes may take a few pay cycles to update depending on when they were made
Change direct deposit banking information
Main Menu>Self Service>Payroll and Compensation>Direct Deposit
Select the “Edit” button
On the Change Direct Deposit page, make your changes and select the “Submit” button
On the Submit Confirmation page, select the “OK” button to submit your amended direct deposit information
Do not close your old account until your pay is deposited in the new account
Start, stop and amend coverage for Public Service Health Care Plan
Main Menu>Self Service>Benefits>Self Service for PSHCP
A “You must apply for Coverage” message on the PSHCP Summary page means you have not applied and must do so in order to begin coverage. If you already have coverage, you can select the “Update” button to either amend or stop the coverage.
Start, stop and amend voluntary deductions
Main Menu>Self Service>Payroll and Compensation>Voluntary Deductions

25. Annex Frequently Asked Questions – Employee Pay Stubs
Phoenix for employees (tools) 25