1. Organization of SFM TC
Kim Luu
August 2006

2. Primary Objectives “The primary purposes of the Committee are to:
Organize two conferences per year, the AAS/AIAA Astrodynamics Specialist Conference and the AAS/AIAA Space Flight Mechanics Meeting. (Individuals from the Space Flight Mechanics Committee are selected to organize these conferences.)
Nominate deserving AAS members for professional awards – Subcommittee for Selection of Recipients of Dirk Brouwer Award
Administer other awards – Subcommittee for Administration of the John V. Breakwell Student Travel Award
Provide advice to the AAS Board of Directors.”

3. Duties of the GC Select hotel Negotiate hotel contract
Submit AIAA sponsorship form
Develop conference program
Set menus for catered events
Develop and maintain conference budget
Set registration, special event fees
Run conference registration and administration
Act as primarily liaison to hotel

4. Conference Administration Subcommittee
Conference GC duties
Subcommittee duties
Select hotel
Negotiate hotel contract
Submit AIAA sponsorship form
Develop conference program
Set menus for catered events
Develop and maintain conference budget
Set registration fees
Run conference registration and administration
Act as primary liaison to hotel
Obtain proposals for future sites
Select hotel
Negotiate hotel contract
Submit AIAA sponsorship form
Assist in developing program and menus, upon request by GC
Run conference registration and administration

5. Technical Administration Subcommittee
Maintain web-based conference administration and registration systems
Train conference and session chairs in use of tools
Review and maintain paper formatting standards and guidelines
Coordinate paper review for proceedings submissions

6. Expectations
All TC members shall be a member of a subcommittee, except those who have served as an AAS technical or general chair at an AAS-led conference at least once in their current tenure.
Conference Administration: 12 members
Technical Administration: 8 members
Brouwer Award: 1 member
Breakwell Award: 3 members

7. Immediate Actions Determine membership in new subcommittees
Define responsibilities
Conference Administration
Define interaction with General Chair
Winter 2009 site selection
Update conference planning manual
Technical Administration
Define interaction with Technical Chair and Session Chairs
Familiarize with conference administration S/W
Develop paper templates

8. Subcommittee Membership
Exemptions are past GC and TC at AAS-led conferences during current term
Akella, Bishop, Coffey, Eller, Howell, Luu, Schumacher, Seago, Segerman, Vadali
Brouwer Award
Vadali
Breakwell Award
Longman, Schaub, Schumacher

9. Members for New Subcommittees
Conference Administration: Luu
Technical Administration: Coffey, Kelso
Carpenter, Chan, Coverstone, Crumpton, Farquhar, Gurfil, Hoots, Lovell, Pelletier, Sandfry, Scheeres, Trask, Woodburn + 5 new members