1. Brieana Reed-Harmel, Broadband Project Manager
Award of Contract
Fiber-to-the-Premises Broadband Network Design, Engineering and Construction Services
Brieana Reed-Harmel, Broadband Project Manager
June 5, 2018

2. PRESENTATION PURPOSE
Provide information on the Fiber-to-the-Premises (FTTP) Broadband Network Design, Engineering and Construction Services Request for Proposal (RFP) and the evaluation process 1 2
Share our selection process for identifying a vendor for the contract award 3
Receive approval of Resolution for the Notice of Award

3. AGENDA
Project Overview
RFP Recap
City Team
Scoring Summary
Next Steps

4. PROJECT OVERVIEW December 12, 2017 February 20, 2018 April 12, 2018
Broadband Task Force recommended the City pursue community broadband by taking several actions, including issuing and completing an RFP for a build-ready network design
February 20, 2018
Council appropriated $2.2M on second reading for completion of a build-ready network design
April 12, 2018
Received 12 responses to RFP for Fiber-to-the-Premises Broadband Network Design, Engineering and Construction Services

5. RFP RECAP Only upon green light
Progressive Design/Build process broken into two phases:
Phase 1 – Design
Design
Review of Design
Permit Identification
Only upon green light
Phase 2 – Construction
Permit Preparation and Submittal
Construction
Quality Control and Testing
Information from the Phase 1 – Design will be used to inform the final business plan, financial plan, and bonding. At the City’s discretion, and upon agreement with the contractor, the current contract may be extended to include Phase 2 – Construction

6. EVALUATION TEAM EMPLOYEE TITLE / DEPARTMENT Brieana Reed-Harmel
Broadband Project Manager, Water and Power
Steve Adam
City Manager, Executive
Joe Bernosky
Director, Water and Power
Bill Westbrook
Director, Information Technology
Colman Keane
Loveland Broadband Consultant, EPB
Ryan Greene
Electrical Engineer, Water and Power
Kim O’Field
Technical Specialist, Water and Power

7. Design and Construction Performance
EVALUATION CRITERIA
WEIGHT
QUALIFICATION
STANDARD 2
Scope of Proposal
Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the Scope of Work or agreement?
Assigned Personnel
Do the persons who will be working on the project have the necessary skills and qualifications? Are sufficient people of the requisite skills and qualifications assigned to the project? 1
Safety Record
“OSHA Illness/Injury Rate”, “OSHA Lost Work Day Incidence Rate” and Workers Compensation Experience Modification Rate Insurance Multiplier. Are these rates reasonable for industry?
Firm Experience
Has the firm worked on projects similar in scope to this project? Has partnering been used on other projects? Does the firm have the experience necessary for this project?
Availability
Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work?
Cost and Work Hours
Does the proposal include detailed cost break-down for each cost element as applicable and are the line-item costs competitive? Do the proposed cost and work hours compare favorably with the Project Manager’s estimate? Are the work hours presented reasonable for the effort required by each project task or phase? Are the cost factors presented in the proposal reflective of industry standards? Do they offer a reasonable way to approach development of the system?
Firm Capability
Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on-time and in-budget? Has the firm successfully completed previous projects of this type and scope?
Design and Construction Performance
Do the referenced projects reflect favorably in respect to completion within the contract schedule, cost control and claims?

8. SCORING SUMMARY Previous contract prohibited bid EVALUATION Vendor 1
STAGE 1 - RFP
WEIGHT
Scope of Proposal 2 6 8 5 4
Assigned Personnel 3
Safety Record 1
3.5
2.5
Firm Experience 7
Availability
Cost and Work Hours
Firm Capability
Design and Construction Performance
TOTAL STAGE 1 39
37.5 44 41 30 29 27
26.5 22 21
STAGE 2 - Interview
Culture
Detailed Cost
0.5
Experience
1.5
TOTAL STAGE 2 51
48.5 47
46.5
STAGE 3 - References
References
TOTAL STAGE 3
54.5
52.5
Previous contract
prohibited bid

9. SCORING SUMMARY
Two hour interviews conducted with top four scoring vendors
Supplemental information requested from each vendor following interviews
Supplemental information evaluated and top vendors identified for further consideration and references
References reviewed and top vendor identified, in person meeting completed with key personnel of top vendor

10. NEXT STEPS Kickoff Meeting Timeline Milestones Communication Plan
Fundamental Design Concepts

11. SUMMARY
As a result of a selection process we have determined a preferred vendor, Nokia with Bear Communications
Requesting City Council to approve the notice of award for Fiber-to-the-Premises Broadband Network Design, Engineering and Construction Services to Nokia with Bear Communications and authorize the City Manager to sign the two vendor contracts

12. QUESTIONS ?