1. Conflict of Commitment and Outside Activities APM 025
May 2019

2. APM 025 Conflict of Commitment and Outside Activities Reporting
Policy governs conflicts of time and effort that may interfere with the faculty member’s primary professional obligations to UC
Applies to titles at 50% time or more:
Assistant, Associate, full Professors
Lecturer PSOE, Lecturer SOE, Sr. Lecturer SOE
Above titles when used with Acting or Adjunct pre-fix
Faculty administrators
Additional Reporting requirements & restrictions apply for full-time faculty administrators
Deans (APM 240)
Associate Vice Chancellor (APM 246)
Conflicts may be real or potential/perceived
APM 240 & 246:
These policies cover academic deans (APM 240) and full-time faculty administrators (APM 246)
Deans and full-time faculty administrators are subject to APM 025, but have additional reporting criteria that is sent to the Regents
Time limits: 48 days (384 hours) per fiscal year, but only first 12 days may be taken without using accrued vacation leave
Annual reporting is coordinated by APO and will be done through OATS
“Professional Obligations” from 025-8: “Outside professional activities must be undertaken in a manner consistent with the faculty member’s professional obligations to the University. Outside activities must not conflict with the faculty member’s obligations to students, colleagues, or to the University as a whole. In order to fulfill those obligations, faculty members must maintain a significant presence on campus, meet with classes, keep office hours, hold examinations as scheduled, be accessible to students and staff, be available to interact with University colleagues, and share service responsibilities throughout every quarter or semester of active service.

3. APM 025 Requirements
Prior approval
for Category I activities
for activities involving students
Annual reporting
of Category I or Category II activities, or certification of no activity
39 day (312 hour) limit during academic year, even with prior approval
Compensated or uncompensated activity
During periods of leave
Unpaid leave: no time limits or effort reporting
Paid leave (e.g. sabbatical): requires activity & time reporting
APM 025-8, time limits: It is expected that the use of days will be allocated evenly across service period; Even distribution of days is encouraged; however, no more than 39 days in one academic year are permitted.
APM 025-8, students: Involvement of students in the outside professional activities of a faculty member may, under certain conditions, offer the student potential educational benefits. However, the relationship between faculty member and student must be protected from influences or activities that may interfere with learning consistent with the goals and ideals of the University (The Faculty Code of Conduct APM - 015). A faculty member involving a student in outside activities has the responsibility to ensure that the student’s participation does not interfere with the student’s academic obligations.

4. APM 025 Summer Policies
Conflict of Commitment, but no time limits during summer unless receiving additional University summer compensation
e.g. Research compensation, Summer Session teaching
Limit of one day (8 hrs) per week during periods when University summer compensation is received
Separate from 39 days during academic year
Funding agencies may have restrictions
Prior approval required for Category I activities or student involvement
39 days during AY may not be averaged into the summer service period.
In the system limit will be set to 91.2 hours per week (57 days divided by 5 days = 11.4, 11.4 * 8 = 91.2 hours)

5. APM 025 Categories of Outside Activity
Category I examples:
Assuming an executive or managerial position in a for-profit or non- profit business
Assuming a founding or co-founding role of a company
Administering a grant outside of UC
Establishing a relationship as salaried employee outside the University, incl. teaching or research at another institution
Category II examples:
Teaching for Prof. and Continuing Education (formerly Extension)
Providing consulting services
Serving on a board of directors of an outside entity
Providing workshops for outside industry
Category II are allowed without prior approval up to 39 day limit.
Category III are part of faculty member’s scholarly and creative activity even if compensated; not subject to 39 day limit:
Serving on a committee, panel, or commission established by a governmental agency.
Acting as a reviewer or editor for journal or book manuscripts.
Serving as a committee member or an officer of a professional or scholarly society, or providing professional services to such societies.
Participating in or accepting a commission for an artistic performance or event not sponsored by the University.
Presenting an invited lecture or paper at a meeting.
Developing scholarly communications, even when such activities result in financial gain.
Accepting honoraria (other than those received for Category II activities) and prizes.

6. APM 025 What’s changing? System is changing, policy is not changing
OATS replaces AP Folio for reporting year forward
Activity reported in hours not days (312 hours = 39 days)
Activity entries may be made throughout the year
User roles in OATS:
Faculty
Reviewers (administrative staff)
Approvers
Deans review and approve or deny prior approval requests
OATS replaces AP Folio – does a better job of identifying and managing outside activities and conflicts of commitment, e.g. asks whether a leave will be requested.
Also not changing: Intellectual Property still a separate matter.
STAFF Role - Dept staff are not expected to make decisions; approval authority at dept level is with chair. Staff should work with their chairs to establish expectations: level of detail faculty provide, whether supplemental information is required for certain requests, etc, and should check for glaring errors. AP does not dictate the nature of the staff involvement in the process.
Teaching is converted so that a day = 6 contact or podium hours. Hours are converted by factor of APM b-(1)

7. Resources
Campus APM 025 policy (now under revision to reflect changes):
Red Binder I-29: Conflict of Commitment and Outside Professional Activities
System-wide APM 025 policy:
APM-025: Conflict of Commitment and Outside Activities of Faculty Members programs/_files/apm/apm pdf
System-wide UC OATS information:
UCSB OATS project page:

8. Resources Academic Personnel
Helly Kwee – MLPS, Engineering, ORUs, Bren
x5428,
Lia Cabello – Soc Sci, Acad Programs, Creative Studies, Educ, HFA
x5979,
June Betancourt – Assoc. Director
x5728,
Cindy Doherty – Director
x8332,