1. New Research Access Processes IU Health Research Access Team Effective August 15, 2019
9/18/2019

2. Research Access Key Points
Paper request process retiring effective August 15
REDCap for Non-IU Health; SOLAR for IU Health
Approved (all) and managed (non-IU Health) by IU Health Research Access Team
Lawson and eLMS (learning management)
Mandatory annual education modules
Current IRB Approval/Exemption
Cerner access levels will be aligning with Model
Implementation Dates:
New Users- August 15, 2019
Existing Users- August 15-December 31, 2019

3. Research Access- REDCap/SOLAR
Type of access needed
Who requests access
How to submit a new request
Research Monitor
Research staff responsible for the protocol to be monitored
Click on this link to complete the REDCap survey-
Note: You will need the full name and address of the monitor as well as the OnCore protocol no. Additional details on this process can be found in the Research Monitor Policy and a companion job aid.
Research Study Staff (Not employed by IU Health or not medical students)
Individual needing access
Note: You will be asked to provide the name and phone number for your supervisor/manager in the event that follow-up is needed and a copy of one of the current IRB approval letters for your studies.
Research Study Staff (IU Health Employees)
Individual needing access or their manager
Click on this link to request research access-
Note: You will need your NT logon and password.

4. Research Access- Works Web
Works Web is the new IU Health web interface used for launching streamed applications such as Cerner via Citrix
Navigate to in your internet browser.
Sign in using your IU Health user name and password.
Perform Duo authentication. (IU DUO users will need a separate IU Health DUO account.)
Click on Cerner Home Remote icon. (This may take a few moments to open.)
Click on the PowerChart PROD icon.

5. Research Access- eLMS Sign in to Works Web. Click on eLMS icon.
If the icon is not in your favorites folder when you open IU Health Works Web, click on All Apps and scroll down to eLMS. Click on the star to turn it gold and add to your favorites.

6. Research monitor access

7. Research Monitor Access Changes
Replacing Patient Lists with PowerChart Research Viewpoint
Will require protocols and subjects be up to date in OnCore and PowerTrials
Access requested by the research staff via a REDCap survey and managed by IU Health Research Access Team in PowerTrials
Provisioned for the life of the trial
New Policy
Access granted via PowerTrials- important to keep OnCore and PowerTrials synced
Alternative to PowerTrials is printed source documents that must remain on-site under the purview of the principal investigator or delegated study team.
Monitors will be provided job aid and copies of applicable policies via at the time access is granted.
Research staff initially requesting access will be copied.
Monitors will need to take mandatory training through eLMS
Implementation Date Range:
August 15 for new requests
August 15-December 31 for existing monitors

8. Research Monitor Access Steps
Initial REDCap request submitted by research study coordinator or manager
Must provide full name
address, phone contact information
OnCore protocol(s) that monitor will need access to
IU Health Research Access (IUHRAT) reviews for completeness and sends REDCap survey to monitor for additional demographics and data security agreement
Monitor completes survey and is approved by IUHRAT and sent to Lawson.
Monitor is granted access to Cerner PowerChart.
sent by IUHRAT team
System logon and temporary password
Job Aid
Policies
Instructions on accessing eMLS for mandatory training
Research coordinator/manager who initiated request receives copy of notification sent to monitor minus the logon and password information.
Monitor completes eLMS and notifies IUHRAT.
IUHRAT adds monitor to protocol(s) in PowerTrials
IUHRAT will removed the monitor from the protocol in PowerTrials when the IRB Study Closure notification is received from OnCore.

9. Research Monitor Access- Viewpoint
Open Research Viewpoint
Click on Protocol hyperlink

10. Research Monitor Access- Viewpoint
Click on Enrolled Patients tab

11. Research Monitor Access- Viewpoint
Click on hyperlink Patient Name to open medical record

12. Research Monitor Access- Viewpoint

13. NON-iu health employee research access

14. Non-IU Health Research Access Steps
Initial REDCap request submitted by research study coordinator
Demographics
Supervisor contact information
Data security agreement
IU Health Research Access (IUHRAT) reviews for completeness, approves and assigns level of access
Added to Lawson and access is provisioned to Cerner PowerChart
sent by IUHRAT team
System logon and temporary password
Job Aid
Policies
Instructions on accessing eMLS for mandatory training
Coordinator completes eLMS

15. IU health employee research access

16. IU Health Research Access Steps
Use new SOLAR process
Click on the “Submit a SOLAR” link.
Click on the” Create a New SOLAR” button.
Sign the SOLAR Data Stewardship Agreement.
Select the “Cerner” option and then Select “Clinical Research”

17. IU Health Research Access Steps
Complete/Verify the contact information and complete the business justification section. Then click “Next”.
Pick either “Add Access” for new or changed access or “Remove Existing Access” to inactivate access.
Select one of the following positions.
Once selected, click “Add to Cart”
Submit your ticket by clicking on “Submit Order”
Access with be approved by manager first then sent to IUHRAT for level of access review and approval.

18. Research Access Summary
Paper request process retiring effective August 15
REDCap for Non-IU Health; SOLAR for IU Health
Approved (all) and managed (non-IU Health) by IU Health Research Access Team
eLMS mandatory annual education modules
Current IRB Approval/Exemption
Cerner access levels aligning with Model
Implementation Dates:
New Users- August 15, 2019
Existing Users- August 15-December 31, 2019 by invitation

19. Resources Access Support IUHealthResearchAccess@iuhealth.org
PowerTrials/OnCore RPE Support
Cheryl Yacone BSN, RN
Sr. Clinical Analyst, IS Research Team
(317)
OnCore Support
(317)
Office of Clinical Research Website (training materials)
9/18/2019