Office 2013 and Windows 8: Essential Concepts and Skills

Name: Office 2013 and Windows 8: Essential Concepts and Skills
Uploaded: 2017-07-18T02:41:15+00:00
Duration: PTM31S12
Channel: Allyssa Plante
Description: Office 2013 and Windows 8: Essential Concepts and Skills

Office 2013 and Windows 8: Essential Concepts and Skills
Microsoft Outlook 2013 Office 2013 and Windows 8: Essential Concepts and Skills

Objectives Use a touch screen Perform basic mouse operations
Start Windows and sign in to an account Identify the objects in the Windows 8 desktop Identify the apps in and versions of Microsoft Office 2013 Run an app Identify the components of the Microsoft Office ribbon Office 2013 and Windows 8: Essential Concepts and Skills

Objectives Create folders Save files Change screen resolution
Perform basic tasks in Microsoft Office apps Manage files Use Microsoft Office Help and Windows Help Office 2013 and Windows 8: Essential Concepts and Skills

Roadmap Sign in to an account Use windows Use Office apps
File and folder management Switch between apps Office 2013 and Windows 8: Essential Concepts and Skills

Roadmap Save and manage files Change screen resolution
Exit Office apps Use additional Office apps Use Office and Windows help Office 2013 and Windows 8: Essential Concepts and Skills

Introduction to the Windows 8 Operating System
Windows 8 is the newest version of Microsoft Windows, which is the most popular and widely used operating system An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer Windows 8 is used to run apps Office 2013 and Windows 8: Essential Concepts and Skills

Introduction to the Windows 8 Operating System
The Windows 8 interface begins with the Start screen A tile is a shortcut to an app or other content Office 2013 and Windows 8: Essential Concepts and Skills

Using a Touch Screen and a Mouse
Office 2013 and Windows 8: Essential Concepts and Skills

Scrolling A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screen Office 2013 and Windows 8: Essential Concepts and Skills

Signing In to an Account
Swipe up on the lock screen to display a sign-in screen Tap or click the user icon on the sign-in screen If necessary, enter the user account password in the Password text box. Office 2013 and Windows 8: Essential Concepts and Skills

Logging On to the Computer

The Windows Start Screen

Introduction to Microsoft Office 2013
Microsoft Office 2013 is the newest version of Microsoft Office, offering features that provide users with better functionality and easier ways to work with the various files they create Microsoft Word 2013 Microsoft PowerPoint 2013 Microsoft Excel 2013 Microsoft Access 2013 Microsoft Outlook 2013 Office 2013 and Windows 8: Essential Concepts and Skills

Introduction to Microsoft Office 2013
Microsoft Publisher 2013 Microsoft OneNote 2013 Microsoft InfoPath Designer 2013 Microsoft SharePoint Workspace 2013 Microsoft Lync 2013 Office 2013 and Windows 8: Essential Concepts and Skills

Microsoft Office 2013 Suites

Running an App from the Start Screen
If necessary, scroll to display the desired tile Tap or click the desired tile to run the app Office 2013 and Windows 8: Essential Concepts and Skills

Running an App from the Start Screen

Switching between an App and the Start Screen
Swipe in from the left edge of the screen, and then back to the left, or point to the lower-left corner of the desktop to display a thumbnail of the Start screen Tap or click the thumbnail of the Start screen to display the Start screen Tap or click the Desktop tile to redisplay the desktop Office 2013 and Windows 8: Essential Concepts and Skills

Switching between an App and the Start Screen

Maximizing a Window Tap or click the Maximize button next to the Close button on the window’s title bar to maximize the window Office 2013 and Windows 8: Essential Concepts and Skills

The Word Document Window, Ribbon, and Elements Common to Office Apps

Displaying a Different Tab on the Ribbon
Tap or click a tab on the ribbon to display it Office 2013 and Windows 8: Essential Concepts and Skills

Collapsing and Expanding the Ribbon and Using Full Screen Mode
Tap or click the ‘Collapse the Ribbon’ button on the ribbon to collapse the ribbon Tap or click a tab on the ribbon to expand the tab Tap or click the ‘Pin the ribbon’ button on the expanded tab to restore the ribbon Tap or click the ‘Ribbon Display Options’ button to display the Ribbon Display Options menu Office 2013 and Windows 8: Essential Concepts and Skills

Tap or click Auto-hide Ribbon to hide all the commands from the screen Tap or click the ellipsis to temporarily display the ribbon Tap or click the ‘Ribbon Display Options’ button to display the Ribbon Display Options menu Tap or click ‘Show Tabs and Commands’ to exit Full Screen mode Office 2013 and Windows 8: Essential Concepts and Skills

Using a Shortcut Menu to Relocate the Quick Access Toolbar
Press and hold or right-click the Quick Access Toolbar to display a shortcut menu that presents a list of commands related to the Quick Access Toolbar Tap or click ‘Show Quick Access Toolbar Below the Ribbon’ on the shortcut menu to display the Quick Access Toolbar below the ribbon Press and hold or right-click the Quick Access Toolbar to display a shortcut menu Tap or click ‘Show Quick Access Toolbar Above the Ribbon’ on the shortcut menu to return the Quick Access Toolbar to its original position Office 2013 and Windows 8: Essential Concepts and Skills

Using a Shortcut Menu to Relocate the Quick Access Toolbar

Customizing the Quick Access Toolbar
Tap or click the ‘Customize Quick Access Toolbar’ button to display the Customize Quick Access Toolbar menu Tap or click the command you wish to add to the Quick Access Toolbar Office 2013 and Windows 8: Essential Concepts and Skills

Entering Text in a Document
With a blank document open in Microsoft Word, type the text you wish to add Press the ENTER key to move the insertion point to the beginning of the next line Office 2013 and Windows 8: Essential Concepts and Skills

Creating a Folder Tap or click the File Explorer app button on the taskbar to run the File Explorer app Tap or click the Documents library in the navigation pane to display the contents of the Documents library in the file list Tap or click the New folder button on the Quick Access Toolbar to create a new folder with the name, New folder, selected in a text box Type the desired folder name, and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills

Creating a Folder Office 2013 and Windows 8: Essential Concepts and Skills

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder
Double-tap or double-click the desired folder in the navigation pane to display its contents and display a black arrow to the left of the folder icon Double-tap or double-click the desired folder in the navigation pane to collapse the folder Office 2013 and Windows 8: Essential Concepts and Skills

Expanding a Folder, Scrolling through Folder Contents, and Collapsing a Folder

Switching from One App to Another
If you are using a mouse, point to the app button on the taskbar to see a live preview of the window Tap or click the app button or the live preview to make the app associated with the app button the active window Office 2013 and Windows 8: Essential Concepts and Skills

Switching from One App to Another

Saving a File in a Folder
Tap or click the Save button on the Quick Access Toolbar to display the Save As gallery Tap or click the Browse button to display the Save As dialog box Type the file name in the File name box. Do not press the ENTER key after typing the file name Scroll to display the location to which you wish to save the file Expand drives and folders as necessary to locate the desired save location, and then double-tap or double-click the folder in which you wish to save the file Tap or click the Save button Office 2013 and Windows 8: Essential Concepts and Skills

Saving a File in a Folder

Minimizing and Restoring a Window
Tap or click the Minimize button on the app’s title bar to minimize the window If necessary, click the app button on the taskbar to restore the minimized window Office 2013 and Windows 8: Essential Concepts and Skills

Saving a File on SkyDrive
Tap or click FILE on the ribbon to open the Backstage view Tap or click the Save As tab in the Backstage view to display the Save As gallery Tap or click SkyDrive to display SkyDrive saving options or a Sign In button, if you are not signed in already to your Microsoft account If your screen displays a Sign In button, tap or click it to display the Sign in dialog box Office 2013 and Windows 8: Essential Concepts and Skills

Type your Microsoft account user name and password in the text boxes and then tap or click the Sign in button to sign in to SkyDrive Tap or click your SkyDrive to select your SkyDrive as the storage location Tap or click the Browse button to contact the SkyDrive server and then display the Save As dialog box Tap or click the Save button to save the file on SkyDrive Office 2013 and Windows 8: Essential Concepts and Skills

Changing the Screen Resolution
Tap or click the Show desktop button Press and hold or right-click an empty area on the Windows desktop to display a shortcut menu that displays a list of commands related to the desktop Tap or click Screen resolution on the shortcut menu to open the Screen Resolution window Tap or click the Resolution button in the Screen Resolution window to display the resolution slider Office 2013 and Windows 8: Essential Concepts and Skills

If necessary, drag the resolution slider to the desired screen resolution Tap or click an empty area of the Screen Resolution window to close the resolution slider Tap or click the OK button to change the screen resolution Tap or click the Keep changes button to accept the new resolution Office 2013 and Windows 8: Essential Concepts and Skills

Exiting an Office App with One Document Open
Tap or click the Close button on the right side of the app’s title bar If necessary, save changes to the document Office 2013 and Windows 8: Essential Concepts and Skills

Copying a Folder to a USB Flash Drive
Insert a USB flash drive in an available USB port on the computer to connect the USB flash drive Tap or click the File Explorer app button on the taskbar to make the folder window the active window Navigate to the location of the folder you wish to copy Press and hold or right-click the folder to display a shortcut menu Tap or point to Send to Tap or click the USB flash drive to copy the folder to the USB flash drive Office 2013 and Windows 8: Essential Concepts and Skills

Copying a Folder to a USB Flash Drive

PowerPoint PowerPoint is a full-featured presentation app that allows you to produce compelling presentations to deliver and share with an audience Office 2013 and Windows 8: Essential Concepts and Skills

Running an App Using the Search Box
Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar Tap or click the Search charm on the Charms bar to display the Search menu Type the app name as the search text in the Search box Tap or click the desired app name in the search results to run the app Office 2013 and Windows 8: Essential Concepts and Skills

Running an App Using the Search Box

The PowerPoint Window and Ribbon

Entering Content in a Title Slide
Tap or click the ‘Click to add title’ label located inside the title text placeholder to select the placeholder Type the presentation title in the title text placeholder Do not press the ENTER key because you do not want to create a new line of text Office 2013 and Windows 8: Essential Concepts and Skills

Entering Content in a Title Slide

Creating a New Office Document from the Backstage View
Tap or click FILE on the ribbon to open the Backstage view Tap or click the New tab in the Backstage view to display the New gallery Tap or click the desired thumbnail in the New gallery to create a new presentation Office 2013 and Windows 8: Essential Concepts and Skills

Creating a New Office Document from the Backstage View

Closing an Office File Using the Backstage View
Tap or click FILE on the ribbon to open the Backstage view Tap or click Close in the Backstage view to close the open file without exiting the active app Office 2013 and Windows 8: Essential Concepts and Skills

Opening a Recent Office File Using the Backstage View
Tap or click FILE on the ribbon to open the Backstage view Tap or click the Open tab in the Backstage view to display the Open gallery Tap or click the desired file name in the Recent Presentations list to open the file Office 2013 and Windows 8: Essential Concepts and Skills

Opening a Recent Office File Using the Backstage View

Excel Excel is a powerful spreadsheet app that allows users to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-time data from websites Workbooks and worksheets Charts Tables Web Support Office 2013 and Windows 8: Essential Concepts and Skills

Excel Office 2013 and Windows 8: Essential Concepts and Skills

Creating a New Blank Office Document from File Explorer
In File Explorer, display the folder in which you want to create the new Office document Press and hold or right-click an open area in the file list to display a shortcut menu Tap or point to New on the shortcut menu to display the New submenu Tap or click the document type you wish to create on the New submenu Type the desired file name in the text box, and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills

Creating a New Blank Office Document from File Explorer

Running an App from File Explorer and Opening a File
Display the folder window containing the file you wish to open Press and hold or right-click the file icon or file name to display a shortcut menu Tap or click Open on the shortcut menu to open the selected file in the app used to create the file Office 2013 and Windows 8: Essential Concepts and Skills

Running an App from File Explorer and Opening a File

Unique Features of Excel

Entering a Worksheet Title
Tap or click cell A1 to make it the active cell Type the worksheet title in the cell Tap or click the Enter box to complete the entry Office 2013 and Windows 8: Essential Concepts and Skills

Saving an Existing Office File with the Same File Name
Tap or click the Save button on the Quick Access Toolbar to overwrite the previously saved file Office 2013 and Windows 8: Essential Concepts and Skills

Access The term database describes a collection of data organized in a manner that allows access, retrieval, and use of that data Access is a database management system Software that allows you to use a computer to create a database; add, change, and delete data in the database; create queries that allow you to ask questions concerning the data in the database; and create forms and reports using the data in the database Office 2013 and Windows 8: Essential Concepts and Skills

Access Office 2013 and Windows 8: Essential Concepts and Skills

Unique Elements in Access

Creating an Access Database
Tap or click the ‘Blank desktop database’ thumbnail to select the database type Type the desired database name in the File Name box Tap or click the ‘Browse for a location to put your database’ button to display the File New Database dialog box Navigate to the desired save location Tap or click the OK button to select the save location Tap or click the Create button in the Backstage view to create the database Office 2013 and Windows 8: Essential Concepts and Skills

Creating an Access Database

Opening an Existing Office File
Tap or click FILE on the ribbon to open the Backstage view and then tap or click Open in the Backstage view to display the Open gallery Tap or click Computer to display recent folders accessed on your computer Tap or click the Browse button to display the Open dialog box Navigate to the location of the file to be opened Tap or click the file to be opened to select the file Tap or click the Open button to open the file Office 2013 and Windows 8: Essential Concepts and Skills

Opening an Existing Office File

Outlook Outlook is a powerful communications and scheduling app that helps you communicate with others, keep track of contacts, and organize your calendar is the transmission of messages and files over a computer network Office 2013 and Windows 8: Essential Concepts and Skills

Outlook Office 2013 and Windows 8: Essential Concepts and Skills

Publisher Publisher is a powerful desktop publishing (DTP) app that assists you in designing and producing professional-quality documents that combine text, graphics, illustrations, and photos Office 2013 and Windows 8: Essential Concepts and Skills

Publisher Office 2013 and Windows 8: Essential Concepts and Skills

OneNote OneNote is a note taking app that assists you in entering, saving, organizing, searching, and using notes Office 2013 and Windows 8: Essential Concepts and Skills

Renaming a File In File Explorer, navigate to the location of the file to be renamed Press and hold or right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files Tap or click Rename on the shortcut menu to place the current file name in a text box Type the new file name in the text box and then press the ENTER key Office 2013 and Windows 8: Essential Concepts and Skills

Renaming a File Office 2013 and Windows 8: Essential Concepts and Skills

Moving a File In File Explorer, navigate to the location of the file to be moved Display the folder in the navigation pane to which you want to move the file Drag the file from the right pane to the desired folder in the navigation pane Office 2013 and Windows 8: Essential Concepts and Skills

Moving a File Office 2013 and Windows 8: Essential Concepts and Skills

Deleting a File In File Explorer, navigate to the location of the file to be deleted Press and hold or right-click the file to be deleted to display a shortcut menu Tap or click Delete on the shortcut menu If a dialog box appears, tap or click the Yes button to delete the file Office 2013 and Windows 8: Essential Concepts and Skills

Deleting a File Office 2013 and Windows 8: Essential Concepts and Skills

Opening the Help Window in an Office App
Tap or click the Office app’s Help button near the upper-right corner of the app window to open the app’s Help window Office 2013 and Windows 8: Essential Concepts and Skills

Moving a Window by Dragging
Drag the window title bar to the desired location Office 2013 and Windows 8: Essential Concepts and Skills

Resizing a Window by Dragging
If you are using a mouse, point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow Drag the bottom border to display more of the active window Office 2013 and Windows 8: Essential Concepts and Skills

Obtaining Help Using the ‘Search online help’ Text Box
Type the search text in the ‘Search online help’ text box at the top of the app’s Help window Tap or click the ‘Search online help’ button to display the Search results Tap or click the desired link to view the Help document Tap or click the Home button in the Help window to clear the search results and redisplay the Help home page Office 2013 and Windows 8: Essential Concepts and Skills

Obtaining Help Using the ‘Search online help’ Text Box

Obtaining Help Using the Help links
Tap or click the desired link on the Help home page to display the associated page Office 2013 and Windows 8: Essential Concepts and Skills

Using Windows Help and Support
Windows Help and Support is available when using Windows or when using any Microsoft app running in Windows Office 2013 and Windows 8: Essential Concepts and Skills

Swipe in from the right edge of the screen or point to the upper-right corner of the screen to display the Charms bar Tap or click the Settings charm on the Charms bar to display the Settings menu Tap or click Help to open the Windows Help and Support window After reviewing the Windows Help and Support window, tap or click the Close button to close Windows Help and Support Office 2013 and Windows 8: Essential Concepts and Skills

Chapter Summary Use a touch screen Perform basic mouse operations
Start Windows and sign in to an account Identify the objects in the Windows 8 desktop Identify the apps in and versions of Microsoft Office 2013 Run an app Identify the components of the Microsoft Office ribbon Office 2013 and Windows 8: Essential Concepts and Skills

Chapter Summary Create folders Save files Change screen resolution
Perform basic tasks in Microsoft Office apps Manage files Use Microsoft Office Help and Windows Help Office 2013 and Windows 8: Essential Concepts and Skills

Microsoft Outlook 2013 Chapter Complete

Office 2013 and Windows 8: Essential Concepts and Skills

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