1. 2018 Ryan White Part A/B Meeting: HOPWA Updates
Texas Department of State Health Services (DSHS)
HIV Care Services Group

2. 2018 Ryan White Part A/B Meeting: HOPWA Updates
Overview
HOPWA: Website Updates
HOPWA: 2018 Program Form Implementation Date
HOPWA: Monitoring Tool Updated
HOPWA: Monitoring Sample Size Guidance
HOPWA: New Webinars Available on TXTRAIN
HOPWA: New Service Category
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

3. 2018 Ryan White Part A/B Meeting: HOPWA Updates
Website Updates
2018 Program Manual and Guides;
2018 Program Forms in English and Spanish;
A sample program file with completed program forms
Reporting Documents; and
Con Plans, Annual Plans, and CAPERs.
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

4. 2018 Program Forms Implementation
Updated forms add support for the new Facility-Based Housing Assistance Service Category
Included new data entry error- prevention mechanisms in response to file review trends from last year.
Full implementation was required by 02/01/18.
Complete the entry.
The tracker cannot include nights of assistance that belong in the next six-month period.
Payment cannot exceed cost.
Check-out date is less than or equal to check-in date.
The tracker cannot include duplicated nights.
The tracker cannot include duplicated nights assisted.
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

5. Monitoring Tool Updated
Updated to account for new Facility-Based Housing Assistance service categories
Substituted the CPD Financial Management Curriculum for the old HOPWA Financial Management Training Course
The file review tab visually and functionally disables items that are not applicable
Percent
Files Reviewed 1 2 3 4 5 6 7 8 9 10 11 12 13 14
100%
Yes
86% No
79%
57%
64%
71%
93%
50%
N/A 0%
75%
36%
80%
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

6. Monitoring Sample Size Guidance
Starting in the HOPWA 2018 (02/01/18 – 01/31/19) program year, the HIV Care Services Group will adopt the following sample size guidelines for HOPWA file reviews and will require Administrative Agencies to use the same guidelines during their own HOPWA file reviews:
Unduplicated
Households
Sample Size
Guidelines 1 - 20 =
The lower of the total files or
files 21 50 25
randomized files 51
100 30
101 + 40
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

7. New Webinars Available on TXTRAIN
Two additional HOPWA webinars are now available on TXTRAIN
HOPWA: Violence Against Women Act (VAWA) Requirements
HOPWA: Facility-Based Housing Assistance
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

8. 2018 Ryan White Part A/B Meeting: HOPWA Updates
New Service Category
Starting in the HOPWA 2018 (02/01/18 – 01/31/19) program year, DSHS is authorizing a new service category called Facility-Based Housing Assistance (FBHA).
Generally, FBHA is separated into three supportive housing categories for populations with special needs:
Short-Term Supportive Housing (STSH);
Transitional Supportive Housing (TSH); and
Permanent Supportive Housing (PSH).
However, the DSHS HOPWA Program currently limits the use of FBHA to STSH and TSH services.
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

9. 2018 Ryan White Part A/B Meeting: HOPWA Updates
STSH
Household must be homeless
Obtain documentation of what you are paying for and who you are paying
Housing Quality Standards Certification
Facility-based service starts
Pays pays necessary minimum costs for temporary shelters (hotels and motels, too)
60-day/assistance cap tracking
Interim recertification (if necessary)
Move to permanant or transitional housing/cap reached
Service ends/service outcome recorded
TSH
Household must be homeless or at risk of homelessness
Rent Standard & Rent Reasonableness Certification
Rental assistance calculation
Pays subsidy for current rent (sometimes utilities)
24-month/assistance cap tracking
Interim/annual recertification
Accept Housing Choice Voucher/other affordable housing
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

10. DSHS HOPWA FBHA Service Model
DSHS HOPWA Program
Facility-Based Housing Assistance (FBHA)
Short-Term Supportive Housing (STSH)
Single-Site
Owned
Operating
Costs
Leased
Leasing
Scattered-Site
Transitional Supportive Housing (TSH)
Project-Based
Rent Assistance
Master
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

11. Approvals and Certifications
If a Project Sponsor owns single-site or scattered-site facilities and will use FBHA to provide residence to households, DSHS must obtain a certification of approval from the unit of general local government in which the facility is located before the Project Sponsor may provide FBHA services.
Certifications
Excluding STSH payments to independent temporary shelter vendors, Project Sponsors that want to provide FBHA must provide the following supportive services certifications to the AA:
Who will provide the services?
How will the services be funded?
What are the provider’s qualifications?
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

12. Environmental Considerations
If a Project Sponsor owns or leases single-site or scattered-site facilities and wants to use FBHA to provide residence to households, the Project Sponsor must comply with Environmental Review procedures.
Excluding STSH payments to independent temporary shelter vendors, Project Sponsors may not provide FBHA until a responsible entity has completed the environmental review procedures required by 24 CFR §58 and the Request for Release of Funds (RROF) and Certification have been approved by HUD (where such submission is required).
NOTE: DSHS Project Sponsors cannot use DSHS HOPWA Program funds to acquire, rehabilitate, convert, repair, dispose of, demolish, or construct property. DSHS Project Sponsors may only undertake activities determined to be exempt, categorically excluded not subject to §58.5, and categorically excluded subject to §58.5 where the proposed activity converted to exempt. Project Sponsors must consult with the AA and the AA must consult with DSHS to identify all environmental compliance actions for each proposed activity.
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

13. Additional DSHS Requirements
Excluding STSH payments to independent temporary shelter vendors, organizations that want to provide FBHA must collaborate with the AA to develop a comprehensive proposal and service delivery model. Proposals should address core FBHA components, including, but not limited to:
Fiscal & operational capacity
Funding sources & sustainability
The type of facility
Program & property management
Program & house rules
Compliance with fair housing laws
Target population & occupancy plan
Staffing & supervising
Service capability & delivery
Roles & responsibilities
Affirmative outreach & marketing
Other facility-specific considerations
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates

14. Thank you 9/12/2019 2018 Ryan White Part A/B Meeting: HOPWA Updates
Blade L. Berkman, LMSW
HOPWA Coordinator, HIV Care Services Group
Texas Department of State Health Services
P.O. Box , MC 1873
Austin, Texas P: F: E:
9/12/2019
2018 Ryan White Part A/B Meeting: HOPWA Updates