1. CREATING ACCESSIBLE DOCUMENTS IN MICROSOFT OFFICE 2010 Buddy Allison Accessibility Coordinator Texas Commission on Environmental Quality PESO – May 8, 2013

2. Creating Accessible Documents in Office 2010 The need to make a document accessible should not require you to be an accessibility professional. These modules give you just what you need, when you need it.

3. Creating Accessible Documents in Office 2010 Texas Multi-Agency Office 2010 Training Collaboration The Numbers: 23 Learning Modules 37 Volunteers 11 Agencies More than 10,000 users Adopted by Federal Health & Human Services International Distribution

4. Creating Accessible Documents in Office 2010 Whats included? Understanding Assistive Technology Testing with JAWS MS Outlook MS Word – 13 modules MS Excel – 4 modules MS PowerPoint – 2 modules Transitioning from Office 2003 to 2010

5. Creating Accessible Documents in Office 2010 Module Content Modules include: Audio/Visual presentation with captions MP-3 file (audio only) Module text (Word and PDF formats) Several modules include a Quick-Reference Guide

6. Creating Accessible Documents in Office 2010 Productivity (Accessibility) Ribbon Custom ribbon for MS Word (7-agency collaboration) Consolidates features used to make documents accessible in a single location Includes downloadable template and instructionsdownloadable template Features a how-to videohow-to video

7. Creating Accessible Documents in Office 2010 Assistive Technologies Understanding Assistive Technology How to Test a Document Using JAWS

8. Creating Accessible Documents in Office 2010 MS Office and Outlook Transitioning from Office 2003 to Office 2010 Creating Accessible Emails

9. Creating Accessible Documents in Office 2010 MS Word Accessibility Ribbon Using the Accessibility Checker Requirements to Make a Word Document Accessible How to Make an Old Document Accessible Templates and Styles, the Basics (Headings and Structure) How to Make Figures Accessible How to Make Hyperlinks Accessible Lists and Columns Colors and Contrast How to Make Accessible Tables Word Forms Converting Word 2010 to PDF

10. Creating Accessible Documents in Office 2010 MS Excel How to Make an Excel Spreadsheet Accessible, Part 1 How to Make an Excel Spreadsheet Accessible, Part 2 How to Make Accessible Excel Forms, Part 1 How to Make Accessible Excel Forms, Part 2

11. Creating Accessible Documents in Office 2010 MS PowerPoint Requirements to Make a Presentation Accessible PowerPoint: Adding Tables, Charts, Images and Shapes

12. Creating Accessible Documents in Office 2010 Where to get it The Governors Committee on People With Disabilities hosts the modules on their website (YouTube channel). The address: http://governor.state.tx.us/disabilities/accessibledocs/ http://governor.state.tx.us/disabilities/accessibledocs/

13. Creating Accessible Documents in Office 2010 Thank you! Questions? Buddy Allison Accessibility Coordinator Texas Commission on Environmental Quality 512-239-0892