1. 3 CDBG Disaster Recovery Dams and Levees Program
Wednesday, December 16, 2009

2. Applications can be found on the website. Go to www. in
Applications can be found on the website. Go to and then click on Disaster Recovery on the left.

4. Eligibility
County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795
Eligible projects will either have sustained damage in a disaster or be vital to the long-term recovery of the area.
Applicants must be in a county declared a federal disaster in You MUST be able to justify the importance of the project to the long-term recovery of the applicant.

5. NOT ELIGIBLE: LaGrange, Steuben, Miami, Howard, Wells, Blackford, Delaware, Tipton, Clinton and Warren. This is for Disaster Recovery 2 ONLY.

6. General Information One project per applicant
May not be on the CDBG findings/ineligible list
CFF/PL grant limits do not apply
Must meet LMI or Urgent Need
FEEPS
No required match
Actual grant amounts are determined on a case by case basis and the amount of assistance will be dependent upon the evaluation factors
Only one project per applicant.
No Overdue reports, SBA findings, etc. Current with all other CDBG projects.
CFF/PL grant limits do not apply.
Can either meet LMI or Urgent Need. LMI projects will be given priority.
All CFF readiness requirements will be the same for this program.
Financing, Environmental, Engineering, Permits, Site Control
Requirements: Site visit, ER prior to application, all other readiness factors, Labor Standards, etc.
No required match. More on this later.

7. Application Specifics
Applications Accepted Beginning: January 4, 2010
Non-Competitive
Only one (1) original application required
Projects/applications will be evaluated using the following criteria:
Extent of damage caused by a 2008 storm event;
The importance of the project to post disaster recovery of the applicant
The DNR assessed hazard level;
High
Significant
The percentage of low-to-moderate income persons served
The relative economic distress of the applicant
$25MM for program
Applications will be accepted beginning January 4, This is a NOT competitive program. Applications that meet the minimum requirements will be reviewed by OCRA and DNR and awarded based on the criteria.
EVALUATION:
Only Dams that are ranked as High or Significant will be considered. High risk Dams will be weighted more heavily in evaluation. This does not mean that Significant dams will not be funded. All factors will be considered. Levees that are on the DNR list of "Publicly Owned Levees currently under FEMA consideration for Provisional Accreditation“ will be given priority. This does not necessarily preclude a Levee not on this list from applying.
MATCH: There is no match requirement for the Dams/Levees Program. However, a local match will be considered in the evaluation of the project. There is no mathematical formula. The committee will be reviewing the applicants ability to provide any local match and it will be considered in the “importance to post disaster recovery” criteria.

8. Application Requirements
Project Description and Justification
Must include detailed description of project activities, including how it fits with the overall long-term recovery efforts of the applicant.
Must match detailed budget
Must not include normal maintenance costs
Force Account Labor
Must be approved by OCRA in advance
The narrative should discuss how this project will benefit the actual beneficiaries. The narrative should discuss the impact a breach will have on the applicant. How does it fit with other long-term recovery goals.
Remember, CDBG will not pay for maintenance or repairs. Do not use these words in the application or you will get it back. This program is for major rehabilitation of dams and levees.

9. Application Requirements
Appendix B Information
See Handouts:
Information needed for Dams
Information needed for Levees
Cover Letter with Applicant Name and Project Name
Signed and Stamped by project Engineer
Please see the Handouts you received for Dams and Levees rehabilitation. This is information that is to be provided in Appendix B.
IN ADDITION, this information needs to also be provided separately in a bound report. It should have a cover letter with the Applicants Name, Project Name and be signed and stamped by the engineer/architect. It must be submitted together with the completed application.

10. Floodplain and Wetland Management
If any part of the project is located within a 100 year floodplain or in a wetland…
HUD 8-step decision making process
This process must be documented and kept in the ER file

11. Floodplain and Wetland Management
1. Determine if proposed project is in a base floodplain or in a wetland
FEMA map
Wetland map-
If no maps available use the best available information
Categorically Excluded and Assessed projects are not excluded from this process

12. HUD 8 Step Process
2. Publish “early” notice of proposal to allow public to consider and comment on action (FONSI cannot be published until after 15 day comment period has expired)
3. Evaluate practicable alternatives to locating project in a floodplain or wetland
4. Identify potential direct and indirect impacts associated with project occupancy and modification of floodplain or wetland
See 24 CFR Part 55

13. HUD 8 Step Process (con’t)
Design or modify actions to minimize adverse impacts and preserve floodplain
Reevaluate whether proposed action is practicable/feasible in light of flood hazards and costs of minimization
Publish final notice of decision, identify why there is “ no practicable alternative” and mitigation measures adopted (can be combined with FONSI notice.)
Obtain approval (receive RROF/C) and implement action with mitigation
See 24 CFR Part 55

14. Detailed Budget Pages
CDBG
OTHER

15. Grant Administration OCRA Certified Grant Administrator required.
May procure by small purchase method:
Must be $50,000 or less
Includes labor standards & Environmental Review if applicable
Must Contact 3 qualified sources to solicit quotes
Firm/Person must respond in writing
Quotes may be faxed, ed, hand delivered or mailed
Respondents must be allowed 5 days minimum to respond
Must maintain records documenting date, time, & persons solicited/respondents
YOU MUST HAVE A CERTIFIED GRANT ADMINISTRATOR ON ALL OCRA CDBG APPLICATIONS. You may use Small Purchase under certain circumstances. You received a copy of the policy and a sample of a “request for quote” when you checked in.
You may contact GAs by phone, , writing, in person, etc.
You should have received a handout with the approved Small Purchase procurement process for DR2 projects.
The use of small purchase has ONLY been approved for DR projects.

16. Grant Administration General Administration Environmental Review
Two and one-half percent (2.5%) of Grant Amount
Environmental Review
$3,000 maximum
Labor Standards (based on Total Project Cost)
Up to $2,000,000 $5,000
$2,000,001 - $5,000,000 $7,000
$5,000,001 and up $9,000
THIS IS FOR DR2 ONLY.

17. Income Surveys Good for 6 years from original date of certification
Original Certification – January 2007
Survey Expires – January 2013
Responses are good for 6 years
MUST include signed certification letter and recertification (if applicable)
This is an exception for Disaster Recovery Only

18. Income Surveys Grant Administrators should verify:
Service area (beneficiaries) match survey area
The survey properly completed
Community information
Proper # of responses
Consistency throughout the survey

19. Public Hearing/Resolution Documentation
Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting.
Hearing MUST take place prior to application
Application Must Include:
Original Publishers Affidavit
Original/Signed Public Hearing Minutes
thoroughly document meeting
Authorization to Conduct Hearings (if applicable)
Original Sign-in Sheet
Original Resolutions

20. Compliance Status
Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

21. Post Award Deadlines
Environmental Release Deadline – two months
Publish locally
Submit documentation to OCRA
Bid Deadline – six months
IFB Notice (original)
Proof of Publication
Certified Bid Tabulation
ROF Deadline – eight months
See checklist on website
Do not start construction until you have received ROF (we will find out!)

22. Post Award Deadlines
Claims will not be processed until Grant Support has received the following documents:
Notice of Contract Award
Start of Construction Notice (do not submit until you have actually started construction)
Wage/Fringe Benefit Certifications

23. Grant Reporting Requirements
Semi-Annual Reports required
The same reporting and monitoring process as CFF will be in effect. If you do not know what these are, Grant Support or your Administrator can discuss with you.

24. You should make contact with your CL for a site visit as soon as possible if you intend to apply for this program.

25. Q&A

26. Contact DNR Department of Natural Resources Shelley Reeves
402 West Washington Street
W256
Indianapolis, IN 46204

27. Contact OCRA Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204