1. The Emergency Food Assistance Program (TEFAP)
Cindy O’Brien, Program Manager
May 2019

2. What will I learn today/ Why am I here?
What TEFAP is
FNS/DHS/Food Bank/Agency roles
Funding
Distribution
Home Consumption
Prepared meals
Agency Responsibilities

3. What is TEFAP?
Program provided through the United States Department of Agriculture (USDA)
USDA/FNS DHS Food Bank Agency Participant
Supplements the diets of eligible recipients by providing foods at no cost

4. Entitlement Funds
DHS receives food purchasing and administrative funds
Based on a formula of the number of people unemployed and the number of people below the poverty level
DHS provides administrative funds to food banks
Helps offset costs of receiving, storing and distributing product
Helps keep shared maintenance costs low

5. FFY19 Entitlement (full year):
1.12 million in administrative funds
1.85 million in entitlement foods
FFY19 Bonus (partial year)
2.7 million in bonus foods (dollars)
Most funding happens at end of FFY
No administrative funding
Trade Mitigation – this year only
4.86 million: Jan – June 2019
Some administrative funding

7. Distribution Exclusively to Needy Persons through:
Household Consumption
Eligibility requirements
Prepared Meals
Assumed to meet all eligibility requirements
Agency assumes responsibility

8. Household Consumption
Pantry distribution
Self-declared eligibility
Income
Residency
Household size
Attest once per year
Subsequent access documented

9. TEFAP Application Two page application
Only document needed to receive TEFAP
Additional information cannot be required
Example: Proof of ID, address
Must be clear HH is eligible for food if meet requirements and signs form
Do not alter the form in any way

10. TEFAP Eligibility Form

12. Prepared Meals No income guidelines for recipients
Agency must demonstrate:
Serve a predominantly needy population
Predominantly = at least 51%
Needy = 185% of poverty level

13. Predominantly Needy No one way to demonstrate
Recipient may not be asked to provide income solely for this purpose
One example:
The socioeconomic data of the area where agency is located, or draws recipients

14. Distribution Post hours of operation
Only provide to eligible participants
Must distribute foods in original packaging
No distribution after the BIUB date
21 day rule
May not sell, exchange or use for personal gain

15. Must allow proxy distribution
Donation jars may not be present during distribution
Cannot require recipients to:
Participate in any activity
Become a member of an organization
Need written permission to:
Dispose of USDA foods
Redistribute foods to another agency

16. Storage Distribute within 5 months of receipt Do not stockpile product
Follow general requirements
Required temperature ranges
Food off floor
Out from the wall
Away from cleaning products
Clean, organized area

17. Civil Rights Protected classes:
Race, color, national origin, sex, disability, age, retaliation
Post one “And Justice for All” poster in prominent location
Complete Civil Rights training
Orientation
Annually thereafter

18. Civil Rights Include the USDA nondiscrimination statement on:
All agency resources used to inform the public
Website (either the full statement or a link)
Know agency complaint process

19. Religious/Faith Based Organizations
Post “Written Notice of Referral Rights”
Placement next to AJFA poster is encouraged
Provide referral letter to other services upon request
Obtain both forms from food bank

20. Record Retention Three years (plus current year) What is needed:
Federal Fiscal year (Oct – Sept)
What is needed:
TEFAP form
Subsequent access
Food Orders
Civil Rights
Referral letters
All things related to distribution

21. Review and Agency Reviews
Eligibility Determinations
Both your agency and the participant
Food Distribution
How does your agency distribute foods
Different criteria for USDA/Non USDA?
Food Storage, Inventory and Warehousing
Ordering practices
Temperatures
Cleanliness
Civil Rights
Poster
Training

22. Questions??