1. ADVISING & ORIENTATION ACADEMIC ADVISING SESSION
WELCOME TO YOUR FALL
ADVISING & ORIENTATION
ACADEMIC ADVISING SESSION
TO GET STARTED, LOG ONTO A COMPUTER:
Username: First part of your WWU
Password: Created by you when you activated your Universal Account
Forgot your password?
Let the student advisor know, they can help.
Warning: Guessing your password more than two times will lock you out of your account.
Fall A&O August 2019
Music—High Credit
Updated 7/16/19 AA
Formatting key:
Regular font: content to present to students
Italics: reminder for the presenter
ASA takes roll and assists any student with login issues prior to 1:30pm.
Welcome and greet the new students. Congratulate them on taking their first step toward academic success at Western by attending Fall Advising & Orientation!
Encourage the students to pay close attention as there is a lot of important information to cover and highlight.
Let them know that there will be time at the end of the presentation to talk with each of them about their individual academic plans for fall quarter.
Optional—Have students identify themselves and share a summer highlight or use an activity which may help them feel more comfortable and attentive. (5-10 min)
Note: There is an option to present the Catalog information in an interactive format. If you plan to choose this option,
Let your ASA know in advance so they can have the Western homepage open in a separate browser window.
Please take the time before the presentation begins to ensure each student is logged into their computer.
If a student arrives late and has difficulty logging in, have them sit at one of the computers the ASA has reserved for login problems.
Connect with Advising:
facebook.com/WWUAdvising
@WWUAdvising

2. ADVISING & REGISTRATION SCHEDULE
DAY 1
1:30 – 3: Group Advising Session
Graduation requirements
Academic policies
Transfer credit report
Plan for registration tomorrow
Advisors are available to answer individual questions
3:30 – 5: Departmental Advising (green schedule)
3:45 – 4: Spanish Placement Test in MH 21
3:45 – 5: Advising Drop-in Lab MH 16
4:45 & 5: Interest Sessions (see schedule)
DAY 2
11: Registration (meet in this lab)
Template for Day Two 11:15 registration
I will briefly go over the advising and registration schedule for the program to help you understand when and where you will get information to help you get ready for registration tomorrow. I will only cover the advising and registration portion of your schedule, so please refer to your program schedule for other important workshops and opportunities available to you throughout your Fall Advising & Orientation experience.
During the first portion (Group Advising) we will talk about your academic resources at Western, introduce graduation requirements, review how any credits may have transferred to Western, and how to use this information to plan for registration. At the end of this session advisors will assist you in preparing for registration tomorrow.
As students who are transferring in with college credit, we encourage you to connect with academic departments early in your time at Western. After this session Departmental Advising is available—see the green schedule for locations.
For any student who has taken Spanish in high school and plans to take a Spanish class at Western this fall, you will first need to take the Spanish placement test offered today at 3:45pm in Miller Hall 21.
After this session, advisors will be available at the Advising Drop-in Lab in Miller Hall 16 to continue assisting you with advising questions and registration planning.
Later this afternoon there are various presentations about educational programs and opportunities. These Interest Sessions are offered at 4:45 and repeat at 5:20 allowing you to attend up to two presentations. This is an opportunity to highlight interest sessions that may be pertinent to your advising group.
Tomorrow, your registration session will begin at 11:15am in this lab. We will be here with you to explain and guide you through the registration process. Don’t forget to bring all of your advising and planning materials from today with you.

3. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
We’ll begin with an overview of advising resources and academic requirements to earn your degree.

4. ADVISING AT WESTERN
IT IS THE STUDENT’S RESPONSIBILITY TO INITIATE CONTACT WITH AN ADVISOR!
RECOMMENDATION: MEET WITH AN ADVISOR AT LEAST ONCE PER QUARTER.
Who is my advisor?
Where do I find them?
Academic Advising Center: Old Main 380
Student Outreach Services: Old Main 387
Academic Departments: Various campus locations
Advisors may refer to page 4 of the Viking Advisor (page 2 of the DTA version) for information on Advising at Western
You may be wondering “Who is my advisor?” and the answer is that more than one person will provide advising during your time at Western.
Let’s review how advising works at Western, and where you can seek assistance with your academic planning throughout your time as a Western student.
Today, our role as advisors is to prepare you for fall quarter registration and answer questions you have about Western’s graduation requirements, curriculum or major preparation.
For ongoing advising support, the Academic Advising Center and Student Outreach Services will be available to assist you with questions and concerns around academic policies, academic progress, academic performance, and choosing or changing majors and minors.
Academic departments are your advising resource when you have questions about a major, are prepared to declare, or have already declared your major.
It is your responsibility as a student to initiate contact with advisors during the academic year and throughout your time at Western. We recommend that you check in with an advisor at least once per quarter to stay on track and ensure you are taking appropriate coursework for your academic plan.
Viking Advisor pg. 4 (pg. 2 in DTA version)
Image retrieved from:

5. VIKING ADVISOR Registration and Planning Guide for New Students
Provides advising and registration information
Includes:
Graduation Requirements
General University Requirements (GURs): Course Descriptions
Registration Information
Academic Planning Resources
The Viking Advisor is a Registration and Planning Guide for New Students that you will use a lot today and tomorrow, but you should also keep it to use throughout your first year. If you have a Direct Transfer Agreement (DTA) Associate Degree, please raise your hand so we can give you the correct version of the Viking Advisor.
Let’s look at a few sections inside the Viking Advisor now:
When you open to the first page, you will find the table of contents to locate any section within the Viking Advisor.
On pages 2 and 3 (back outside cover of the DTA version) there are recommendations for academic and career planning throughout your academic career here at Western.
Page 5 (page 3 of the DTA version) has a summary of Western’s graduation requirements – we will be discussing these in detail in the next slide.
Pages 7-45 outline the General University Requirements and list the courses that fall under each GUR category. We will also discuss these sections in more detail later in the presentation. Those with a DTA version of Viking Advisor do not have these pages.
The final section of the Viking Advisor contains important tips and instructions regarding registration and academic planning, much of which we will cover during your Fall A&O advising and registration sessions. This section can be useful throughout the year as a reference or review.
On the back cover of the Viking Advisor is a checklist where you can track your progress toward completing the GURs. Those with a DTA version do not have this checklist. Keep this checklist in mind as we discuss GURs later in the presentation. Also, some of you may have transfer credit from Running Start, AP, or IB that fulfill GUR requirements and can write them on this check sheet today. We will cover transfer credit later in this presentation.
Keep your Viking Advisor for use
throughout your first year at Western.

6. GRADUATION REQUIREMENTS
The information below is organized by the color (dark blue, green, light blue). You are welcome to present in any order as long as all of the points below are covered.
This slide is intended to give you a visual on Western’s degree requirements and you can also follow along by opening your Viking Advisor to page 5 where you will find further details. To graduate, all students must complete Western’s Graduation Requirements. These include:
All students must complete a total of 180 credits to graduate. With an average of 15 credits per quarter, and taking summers off, a student would typically achieve 180 credits and graduate in 4 years. Some academic majors or plans may lead to a graduation date beyond 4 years.
Out of your 180 credits, 60 must be upper division, which are level courses. These do not need to be in your academic major, although major coursework often provides many of the upper division credits required for graduation.
As part of your upper division coursework, all students must earn three Writing Proficiency points. These points are often earned through coursework in your major, where there is a focus on effective writing and revision.
Electives are not required for all students. However, some students complete the GURs and their major, yet have not reached 180 credits. Electives provide the necessary credits to reach the 180 credit requirement. These electives may include a minor, study abroad, an internship, or classes taken out of interest.
All students must maintain a 2.0 or greater cumulative GPA to be in good academic standing and graduate. Any previous GPA does not transfer to Western – your Western GPA only represents work done at Western.
The General University Requirements, referred to as the GURs, provide a breadth to your education and encompass six broad areas. Completing the GURs takes approximately 60 credits of coursework. We will discuss GURs in more detail in the next slide. Students in Fairhaven College complete a separate core program. Students with a Direct Transfer Agreement (DTA) Associate Degree have completed the GURs.
You must complete an academic major. All major coursework requires a minimum of a C- grade or better. Some majors require a higher grade for major coursework – check with the department of your intended major to find out more.
Viking Advisor pg. 5 (pg. 3 in DTA version)

7. GENERAL UNIVERSITY REQUIREMENTS (GURS)
*Students with a DTA – Associate Degree have completed the GURs
The General University Requirements (GURs) embody Western’s belief that a liberal arts and sciences education enables people to lead fuller and more interesting lives, to perceive and to understand more of the world around and within themselves, and to participate more intelligently and deliberately in shaping that world.
The GURs serve as foundational roots of your college education, providing you with:
Integrated and applied learning
Knowledge of human cultures and the natural world
Personal and Social responsibility
Intellectual and Practical skills
Option 2—Using the questions below (or your own) lead a brief discussion about the educational opportunities of a college education and how the GURs support a foundation for critical thinking and the integration of intellectual ideas.
The General University Requirements (GURs) embody Western’s belief that liberal education - education in breadth - is important for informed and effective participation in contemporary life.
When you think about your college education, other than fulfilling requirements, what do you want out of it?
Are there phrases on the image that catch your attention? What do you see that interests you?
What challenges will you face in the world? (Ask for examples.)
Why do you think a college education at Western includes the liberal arts and not just your major?
Consider sharing an example of how GURs may benefit a student in the future.
Viking Advisor pg. 5 (pg. 3 of DTA version)

8. GENERAL UNIVERSITY REQUIREMENTS (GURS)
*Students with a DTA – Associate Degree have completed the GURs
Communication (ACOM & BCOM/CCOM):
English 101 and 1 course from Block B or Block C
Quantitative and Symbolic Reasoning (QSR):
One of five options
Natural Sciences (LSCI & SCI):
Complete 3 courses. At least 2 courses must include
a lab (LSCI)
Humanities (HUM): 12 credits, 3 courses from
at least 2 departments
Social Sciences (SSC): 12 credits, 3 courses
from at least 2 departments
Comparative, Gender and Multicultural Studies
(ACGM & BCGM):
1 course from Block A and 1 course from Block B
It is very important that you explain the requirements for each section of the GURs– have students follow along in their Viking Advisor.
There is an optional interactive component with this slide (see below).
The GURs consist of six broad skills and liberal arts areas. Each area has a particular list of courses that will count towards GURs – these are listed in the Viking Advisor. Please note that most, but not all GURs in the Viking Advisor are offered Fall quarter.
Page 7 – Communication (COMM): ACOM (ENG 101) and one additional course from Block B or Block C
Page 10 – Quantitative and Symbolic Reasoning (QSR): Complete one of five options, talk with an advisor after the presentation to help identify the best option for your academic goals
Page 14 – Natural Sciences (LSCI, SCI): Complete 3 natural science courses, at least 2 must have a designated lab component.
Page 19 – Humanities (HUM): complete a minimum of 12 credits from 3 classes and at least two different departments or complete one of two designated sets of courses from either the History or Global Humanities and Religions Departments
Page 27 – Social Sciences (SSC): complete a minimum of 12 credits from 3 classes and at least two different departments
Page 33 – Comparative Gender and Multicultural Studies (CGM): complete two courses, one from Block A and one from Block B
Some, many, or all GURs may be satisfied with courses taken through Running Start, AP or IB – we will show you later how to determine this. If you have an Associate Degree/Direct Transfer Agreement from a WA Community College, then you will have fulfilled all of your GURs. Confirm if this is true for you with an advisor today.
It is possible for a GUR course to satisfy major or minor requirements. For example, if you are completing a major which requires a science sequence it could count for both the major and the natural science GUR.
Using the Viking Advisor, you should track your progress toward the completion of GUR requirements using the checklist on the back cover.
Optional interactive component (The purpose is to help reinforce the variety of course options available within the GURs, learn how to use the Viking Advisor, and to identify a possible class for fall.) :
Now, let’s practice using the Viking Advisor to see what course options you have within Western’s GURs. (Select one of the categories: HUM, SSC or CGM for your group to review.)
Take a minute to review the course titles and find 1-2 classes that interests you.
Please share one of the courses you identified (Ask for 2-3 examples from your group.)
Hopefully you all found at least one class that sounds interesting and later on when you are looking for classes to register for you can check to see if this class is offered this fall.
Viking Advisor pg. 6-45

9. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
We’ve reviewed academic requirements for students, including selection and completion of a major. Now I’ll introduce you to some of the resources to explore the academic programs available to you.

10. MAJOR EXPLORATION AND PREPARATION
Choosing a major is a process – start early!
Explore using your GUR courses
University Catalog
Academic Departments
Websites & Professors
Academic Advising Center
Choosing a Major website
Career Services Center
What can I do with this major? website
Meet with an advisor
Students often change their majors. They tend to be unaware of the breadth of choices that the university offers. Reassure them that the advising offices listed can help them if they need assistance with choosing or changing a major.
Remember, choosing a major is a process and journey. It may take time, but it’s never too early to get started exploring your options.
Keep in mind your strengths, interests, and goals.
Take time to explore the breadth of opportunities Western offers.
Students often change their majors after making an initial choice.
The declaration process is different for every major. The prerequisites and preparation may vary.
2. Here are some of our resources to help you explore:
GURs are a great way to explore potential majors. Even if you end up in a different major, you are still working toward completing a GUR.
The University Catalog provides a full list of majors available at Western under Programs of Study. There you will find general information about the major, requirements for declaring the major, as well as course descriptions and prerequisites.
You are encouraged to connect with academic departments of interest early to identify and begin prerequisites for the major. You can do this by exploring department websites, visiting their main office, or utilizing professor office hours for courses you are taking to ask more questions about the department or major.
The Academic Advising Center’s choosing a major webpage provides valuable information and links to help guide you in making a decision about your major.
The “What can I do with this major?” resource provides information on a variety of majors and potential employment options including areas of employment, typical employers and strategies or tips to work in that field.
You can also make an appointment with an advisor in the Academic Advising Center, Student Outreach Services, or the Career Services Center to get support with your choosing a major decision.
2. Some majors are very extensive and exceed the University’s minimum requirements for graduation. Students who plan on majoring in high credit majors, doing additional academic programs or double majoring should plan on using GURs, major, and elective credits wisely. Credits may double count for different requirement areas. Seek academic advising early and often to proceed to graduation in a timely manner.
© 2016 tagxedo.com
Viking Advisor pg. 46 (pg. 5 of DTA version)

11. MAJOR EXPLORATION AND PREPARATION: TIMELINE
Benefits to Declaring Your Major Early
Departmental advisement specific to your major
Finding out about opportunities within your department
Access to major restricted courses
Supports timely graduation!
Some of you may have already applied to your chosen major and declared, while others may still be in the major selection process or need to complete requirements in preparation for applying to your major.
Wherever you may be in this process, I will explain the general timeline for all students:
During your first quarter at Western, you can explore majors through coursework including GURs, make a choosing a major appointment with an advisor, talk to faculty, and visit department websites and offices.
During your first year at Western, all students should meet with an advisor to discuss their individualized academic plan for exploring majors or preparing for their chosen major.
If you are interested in high credit majors such as music, education, science and engineering, you should see a department advisor during your first quarter. An early start in some majors is critical to making timely progress toward your degree.
Students should be deciding their major by the completion of 60 credits and should be applying to a major by 90 credits.
Students who are not declared after completing 105 credits will be required to connect with an advisor prior to registration to discuss their major declaration plan. Students transferring in with 105 or more credits are strongly encouraged but are not required to connect with an advisor until their second quarter at Western.
We know students may arrive at Western with transfer credits. If you have 60 or more credits as you enter Western, here are your next steps:
First quarter at Western: identify and connect with academic department to understand the major declaration requirements.
Second quarter at Western: apply to the major, if possible. If you are not able to declare your major, please meet with an advisor to develop a plan to work toward major declaration.
If you think you already know your major, you can explore the process of how to declare using the online catalog or by visiting the department. Benefits to declaring your major early include:
Departmental advisement specific to your major
Learning about opportunities within your department
Access to major restricted courses
Graduate on time!
Viking Advisor pg. 46 (pg. 5 of DTA version)

12. CONSIDERING A MINOR?
A minor is an approved program of study ranging from credits.
Minors are optional unless required by the major.
Benefits to earning a minor:
Broaden your knowledge base
Incorporate multiple subject interests into your education
Complement the focus of your major
Provides a way to structure elective coursework
Further develop transferrable skills for the job market
Pursue a personal interest
1. Minors are available in most major disciplines, plus additional areas of study and range between credits. Minors are optional unless required by the major and there is no limit to the number of minors a student may earn. Keep in mind at least 50% of the credits for a minor must be earned at Western.
Benefits to earning a minor:
Broaden your knowledge base
Incorporate multiple areas of interests into your education
Complement the focus of your major
Provides structure to your elective coursework
Further develop transferrable skills for the job market
Pursue a personal interest

13. MUSIC MAJORS Bachelor of Arts in Music (BA) General music studies
Bachelor of Music (Bmus)
Composition Concentration
History and Literature Concentration
Music - Performance Concentration
Music Education P-12
Here are the music majors available at Western. I will show how to access more details about each of these majors in just a moment.

14. DECLARING YOUR MAJOR MUSIC OTHER DEGREES
All students will declare their music major or minor during orientation sessions today or tomorrow.
There are no course-prerequisites for the Music degree. The prerequisite for all Music degrees is the entrance audition on the primary instrument/voice.
Prospective Composition majors must also submit a portfolio of previous work for faculty review.
The prerequisite for all Music degrees is the entrance audition on the primary instrument/voice. Prospective Composition majors must also submit a portfolio of previous work for faculty review.
OTHER DEGREES
To declare a major or minor in another degree students should follow the guidelines outlined in the University Catalog.

15. UNIVERSITY CATALOG College & Department Information
Note: the screenshot of the homepage is hyperlinked to the Catalog homepage, but the text box is not hyperlinked.
Now I will introduce you to a comprehensive resource for academic planning, the University Catalog. The University Catalog can be found online via the Western homepage under academics - printed copies are not available.
Option 1 present the information below and proceed with the series of screenshots:
In the University Catalog, you will find information needed to navigate your way through Western including:
College and department information
Details on how to declare specific majors
Curriculum requirements for all majors
Course descriptions
Academic Policies
Appendices, such as:
Student Rights and Responsibilities
Academic Honesty Policy
Academic integrity is one of many values important to Western students and faculty. You are responsible for knowing the academic policies and major related information in the University Catalog. We suggest you take some time to review and become familiar with the information because you are expected to be an ethical member of Western’s academic community.
Option 2 cover the content above. Then, invite students to navigate to the Catalog and a specific program of study along with you.
Determine a major you will use as an example and ensure that it has at least one course that is a GUR.
Encourage students to pay attention to all of the information you will highlight because it will be beneficial throughout their time at Western. Share the perspective that students may explore different majors or change majors and this is a resource to come back to for information.
Use the printed slides and notes as a reference to show the key points to cover as you navigate your example major.
College & Department Information
Major & Minor Requirements
Course Descriptions
Academic Policies
Student Rights & Responsibilities

16. PROGRAMS OF STUDY AT WESTERN
Locate the list of available majors under ‘Programs of Study’ in the online Catalog
One of the most utilized features of the University Catalog is the Programs of Study section. I will show you how to use this resource to find a complete list of the majors offered at Western.
Programs of Study are organized by college, and then department, and then alphabetically by name.
You can click on the major to see more information. Let’s look at this more closely in the next slide.

17. MAJORS IN THE CATALOG Major Title
Number of Credits to Complete the Major
Introduction to the field of study
Department Contact Information
Career Resources
How to Declare the Major
This slide has multiple animations.
Let’s look at what you can find about each major in the Catalog.
The name of the major will appear at the top of the page.
You can find the number of credits required to complete the major here.
There is a descriptive overview of the area of study.
You can also find department contact information.
There are career resources including some sample careers.
There is a section with information and specific requirements to declare the major.

18. MAJORS IN THE CATALOG Course Requirements
Click on a Course Title to View More Information
This is a good place to find
major requirements that also
fulfill GURs
This slide has multiple animations.
As you continue to scroll down the page,
You will find the course requirements for that major.
If you click on a course title, you can find more information about the course including a description, prerequisites, and number of credits.
This will show if a major requirement also satisfies a GUR.

19. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
If you used the interactive Catalog option, invite the students to return their attention to the presentation. For students who find it difficult to focus, invite them to turn their keyboard over or computer monitor off.
Our goal today is to provide information about Western’s degree requirements, introduce you to academic resources and to help you prepare for registration. We’ve just reviewed the degree requirements and some of the academic resources. Now we will show you how to use your individual academic records for academic planning and registration preparation.

20. STUDENT ADVISING SHEET
Personal Information
Advisor Name & General Advising Contact Information
Transfer credit: AP, IB, College, or University
SAT or ACT Scores
Math Placement Information
English Placement Information
This slide includes multiple animations including overlapping text for bottom portion of the slide. Math placement information shows first, click to show English Placement information. (Fall A&O version)
Most of you should have a copy of your Student Advising Sheet in your packet. Please take that out now and follow along. If you don’t have a print out of your Student Advising Sheet, don’t worry, an advisor can help you view yours online after the presentation.
Let’s look at the information that can be found on your Student Advising Sheet
Personal information is noted at the top of the Student Advising Sheet such as name, address, and student number (W#).
Advisor name and contact information is also provided.
SAT and ACT scores
The Math Placement Scores section will show any score or grade that may place you into a math course at Western. These include MPA scores, AP, and some transfer math grades.
The lower Math Placement Information section will indicate when you have completed the QSR. For recommendations on what math class to take, please consult with an advisor.
We hope that most of you will have taken the ALEKS Math Placement Assessment, also known as the MPA, however some of you may need to take it. If you have completed the MPA twice, including once as a proctored exam, then you have an official score that is valid for math placement and registration. You can see your highest official, proctored MPA score on your Student Advising Sheet online in Web4U if it isn’t listed on the paper copy.
Today, everyone should talk to one of the advisors about where you are with math at Western.
Consider students’ major interests, placement, level of last math class taken, length of time since last math class, and comfort level when selecting math courses or which quarter to begin math.
Click to show the text about English placement. Information to cover is below.
Below the math placement information, you will see a section with English Placement Information. Your student advising sheet will give 3 possible messages regarding English Placement (ACOM-GUR):
It may indicate that you are exempt from taking English 101.
You will be exempt from English 101 with the following:
College transfer credit for English 101
AP score of 4 or 5 which waives the ACOM-GUR requirement
If not exempt, you must take English 101 during your freshman year.
English 100 will be recommended with an SAT Evidenced-Based Reading and Writing (ERW) score below 480 or an ACT score below 18.
Students apprehensive about their writing skills or about taking English 101 may consider first taking English 100.
English 101 must be completed by the end of your first year.
Exempt from English 101:
AP English Exam – score 4 or 5
College transfer credit
Consult with an advisor to consider all placement information and choose the appropriate course for you.
Check the Math Placement Scores section for any grades or scores that may place you into a math course at Western. Official MPA scores will display in this section.
Consult with an advisor to consider all placement information and to choose the appropriate course for you.

21. TRANSFER EQUIVALENCY REPORT (TER)
Institution Information
Course Equivalents
XX and TT code
Not Upper Division
Transfer Grades
This slide has multiple animations. (High Credit Fall A&O version includes NUD attribute.)
For those of you bringing in transfer credits from community colleges, College in the High School, AP, or IB, we will briefly cover how to read your Transfer Equivalency Report, known as the TER.
The name of the transfer college and courses from that college are listed in the left column. The WWU Equivalent Courses are listed in the right column. If you have earned your DTA Associate Degree, it will show up under the institution name, as in this example with Whatcom Community College.
Transfer courses with exact course equivalents at Western. Taking a course at Western that appears in the right-hand column will be considered a repeat and you will lose your transfer credit for that course.
Transfer courses with an equivalent ending in XX or TT. For these courses, there is no equivalent course taught at WWU within that discipline. These courses may or may not count toward a major or minor. Students should contact the academic department to find out whether these courses may be used as a prerequisite or toward a major or minor. Regardless of whether these courses apply toward a major or minor, they do count toward the 180 credits needed for graduation.
Not Upper Division (NUD). Since these courses were completed at the level they will not be counted as upper division even though the equivalent course at Western is upper division.
Transfer grades. Grades earned at another institution will show up on the TER with a ‘T’. These grades do not affect a student’s Western GPA, but may be considered by departments when determining eligibility to declare the major.
Those transfer courses satisfying a GUR at Western will have the GUR attribute listed in the far right column.
A maximum of 105 credits at the level can be applied toward earning a degree at Western.
Any questions about how courses were accepted should be directed to Admissions. They will have a table at the information fair during lunch. Students may also and include name, W number, and specific question.
GUR Attributes
Please see the key at the bottom of your printed TER for more information about your transfer credits. 21

22. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
Faculty/staff advisors re-introduce the ASA who presents here and continues until the last slide.
Now we will cover tips and tools for building a schedule of classes.

23. Found on your myWestern homepage, under Registration
CLASSFINDER
Found on your myWestern homepage, under Registration
This page links to the Western homepage to do a live demonstration– make sure to cover all the points on your checklist.
Classfinder is a useful tool to check course availability prior to when your registration time opens as well as during registration.
To get to Classfinder from the Western homepage, click on myWestern, and then under Western Links click on Classfinder in the Registration section.
Let’s look at the main Classfinder page together: Point out each of these as you list them.
Once on the Classfinder main page, make sure you have the correct term selected.
You have the option to search for classes that fulfill certain General University and Graduation Requirements. The “GUR Attributes” section allows you to select a specific GUR category to view all classes offered in a specific term.
Under “Other Attributes” you may also search by other course attributes such as classes that include a service learning component or are offered in an online format. To see main campus classes, leave “All Sites” selected.
One of the most used filters is to look for classes by subject.
Additional criteria you can select include: days of the week, start and end times, credits, and specific course number. These search options give very specific results and can often limit your search, eliminating some classes you may be interested in. We don’t recommend using these options unless it is necessary for planning your schedule.
The Open Sections Only check box is helpful during registration by only showing you courses with open seats.
Now let’s search for a class and look at the results together:
Make sure to cover all the items in the checklist below as you show two search examples. Show two examples, one being ENVS 203– to show that 1 CRN can indicate both a lecture and a lab. Also point out that in some cases you will need to enter multiple CRNs to successfully register, such as a FIG.
How to find course descriptions and course title
Attributes including GUR and OL (also note the additional fee with OL courses)
What are prerequisites and restrictions MJ/OV – be sure to pay close attention to these. At times, you may need to talk to different departments for assistance with restrictions during registration.
Days and times, including that at Western “R” is Thursday
Where and what the Course Reference Number (CRN) is
How to identify capacity and number of available seats (red = active waitlist; green = a class is open)
Make sure to show class location and credits
Show how to add and remove classes in Scratch Sheet (this is not registering for a class)
It’s also very important to note that when you look at Classfinder today, you may see that classes are full. We are holding seats in various classes for you that will be released tomorrow morning. So, if you see a class that you would like or need to take – still copy the class number and CRN and you can check if it has open seats tomorrow. Please don’t worry—while you may not get all of your first choices, we will help you register for a full schedule tomorrow.
Viking Advisor pg. 51 (pg. 9 of DTA version)

24. DEVELOPING A BALANCED SCHEDULE
Learning to develop a good schedule is a
valuable skill for academic success.
Building an appropriate schedule
Credit Load = average credits (3-4 classes)
Music students are recommended to average credits (5 music classes + 1 GUR/Other course)
Balance class types and sizes
Plan time for out-of-class assignments and to study
1 credit hour = 1 hour of class + 2 hours of out of class preparation / studying
Pay attention to prerequisites and course sequencing
Many majors such as Languages, Math, Science, Pre-Healthcare, and Engineering should begin their coursework fall quarter to stay on track
Developing a balanced schedule is key to having a successful first quarter at Western. Here are some things to consider when you are developing your fall quarter schedule.
A typical schedule will consist of credits, which is usually three or four courses. Keep in mind that lab classes will demand more in-class time.
Your schedule should have a balance with regard to the types of courses you choose. For example, if you plan to take a larger lecture class, try to balance that by selecting a smaller class in the same quarter. Or you may want to mix science courses with a humanities course on your schedule. Exceptions may apply depending on the extensive nature of requirements in some majors.
Part of developing a balanced schedule includes planning time for out of class assignments, studying, and other commitments such as work and student activities. Instructors typically expect students to study two hours outside of the classroom for every hour spent in class.
Make sure to pay attention to the prerequisites (listed in red in Classfinder) when planning your schedule. Without having prerequisites fulfilled, or currently in progress, you will not be able to register for the course.
In addition to prerequisites, it is important to pay attention to course sequencing. Language, math, science, pre-healthcare, and engineering majors should begin their major course work fall quarter.
Advisor notes:
Students should be encouraged to carefully consider their first quarter schedule, particularly if they are receiving federal financial aid (including student loans)
Message from Financial Aid: “Assure students that while they are registering now, they have the opportunity to make adjustments during the add/drop period of registration as fall quarter begins. Students receiving financial aid are strongly advised to contact the Financial Aid Office before dropping a course and decreasing overall credit load, to find out whether their financial aid award or eligibility will be affected.”
Tomorrow morning students will attend a session on Financial Resources where they will cover receiving aid and how to maintain aid eligibility. Time and location are on the sticker found on the student’s envelope and their program schedule.
Viking Advisor pg. 47 (pg. 8 of the DTA version)

25. CHECK YOUR REGISTRATION STATUS
Before we cover how to create a class schedule, let’s check your registration status and make sure that you don’t have any holds that would prevent you from registering tomorrow. This process will show a hold for measles clearance. If you have not taken care of your measles clearance yet, you will need to do that before the end of the day today in order to register. For more information about your measles clearance, speak with an advisor after this presentation.
Let’s get started by going to Western’s home page at where we will access Web4U to register via your myWestern portal.
Select ‘myWestern,’ then select ‘Sign In.’

26. NAVIGATING myWESTERN
Log in using your username (first part of your WWU address) and password (which you created).
If you are having login issues, please follow along and then raise your hand after the presentation for assistance.

27. NAVIGATING myWESTERN This page contains animations.
This is your MyWestern portal.
Note that from here you have:
Click for animation. Access to your via Office 365 (which you should check daily, as it is Western’s official means of communication with you).
Click for animation. Canvas is the online component to some of your classes. Additionally you have been automatically enrolled in our Canvas advising course called the Virtual Advisor. You may have accessed this prior to attending orientation today. This course contains five modules with valuable information about academic resources and requirements you can view during your time at Western. During your first quarter, you will receive weekly announcements that introduce you to campus resources and includes reminders about the university’s important dates and deadlines.
And, valuable news and information and links to campus resources.
2. Click for animation. Web4U is how you navigate to your student records, the registration system, and financial aid or scholarship information. Select Web4U at the top of your myWestern page.

28. NAVIGATING WEB4U: STUDENT RECORDS
This slide contains animations. (Fall A&O version)
Now select the ‘Student’ tab at the top of the screen.
Under the ‘Student’ tab, there are two categories: ‘Registration’ and ‘Student Records.’
Under ‘Student Records,’ you will find a menu that includes access to your ‘Student Advising Sheet’ that will show updated information on your MPA score and you can also view your ‘Transfer Equivalency Report.’
For those of you who pre-registered for a FIG, you may confirm this by navigating to your ‘Unofficial Transcript” also known as your Academic History.
At the bottom of your ‘Unofficial Transcript (Academic History)’ your current academic interest is listed. You may update your academic interests if they change by navigating to the ‘Academic Interest Update Form.’ Updating this form allows departments to reach out to you with information specific to the major. Please note, this is used only to update your interests, not to declare a major.

29. CHECK YOUR REGISTRATION STATUS
Now, let’s move to the ‘Registration’ menu to check your registration status.
First, select the ‘Student’ tab at the top of the screen and then click ‘Registration.’

30. CHECK YOUR REGISTRATION STATUS
In the ‘Registration’ menu, click on ‘Check Your Registration Status.’
On the next screen select ‘Fall 2019’ from the drop-down menu and click ‘Submit.’

31. CHECK YOUR REGISTRATION STATUS
This is where you will go every quarter to identify the time when registration opens for you. You should always do this at least a week before registration begins to avoid any potential delays in your registration.
Hopefully you all will see 4 green check marks – everyone that has 4 green check marks please raise your hand.
If you have a yellow triangle with a ‘!’ indicating that you have a hold, click ‘View Holds’ at the bottom of the screen and it will tell you which office has placed a hold on your account, and the phone number for that office.
Today, this screen will show a hold for measles clearance at this time. If you haven’t taken care of your measles clearance please speak with an advisor after this presentation.

32. MAJOR EXPLORATION AND PREPARATION
ACADEMICS AT WESTERN
MAJOR EXPLORATION AND PREPARATION
YOUR ACADEMIC RECORDS
CLASS PLANNING RESOURCES
PLANNING FOR FALL REGISTRATION
We’ve reached the final part of the presentation. Now we will look at the steps you should take today to
build class schedules and prepare for fall registration tomorrow.
ASA covers this slide while Advisor distributes Academic Planning Steps handout.

33. COPY GUR CREDITS FROM TER
STEP #1:
COPY GUR CREDITS FROM TER
Students with a DTA - Associate Degree have
completed their GURs and can skip this step
CHEM 1TT 5
This slide contains animations.
First, if you have any transfer credits that fulfill GURs, you will want to use your Transfer Equivalency Report (TER) to fill out the GUR checklist on the back of your Viking Advisor.
Remember, the GUR abbreviations are in the right-hand column of your TER and correspond to one of the GUR areas on the back of your Viking Advisor. If your transfer course has a GUR abbreviation, you have received credit toward that GUR requirement.
Remember if you have completed a DTA-Associate Degree you have fulfilled the GURs and can skip this step.
ANTH 201 5
Viking Advisor back cover

34. IDENTIFY MAJOR REQUIREMENTS
STEP #2:
IDENTIFY MAJOR REQUIREMENTS
& ANY COMPLETED CREDIT
Next, if you have chosen a major, or even have a few in mind, you will want to identify your major requirements and preparatory course work.
Check to see if you have completed any with transfer credits. Remember to look at direct course equivalents.
If you have any transfer credits with an XX or TT that are in the same department as a major you are interested in, you might want to talk to the department about whether those will count toward any major requirement.
The Programs of Study found in the Catalog that we looked at earlier serves as a great resource to track any progress you’ve made in the major with transfer credit. Note any GURs that may also count in your major of interest.
It is okay if you are currently undecided on a major. I encourage you to explore the Catalog online and begin to consider your options. I also encourage you to know how to read your Transfer Equivalency Report so that you know what you have credit for and you do not accidently repeat any courses.

35. CHECK MATH & ENGLISH PLACEMENT
STEP #3:
CHECK MATH & ENGLISH PLACEMENT
Math Placement:
Do you need to take the MPA?
Identify what (if any) math courses are recommended for your academic plans
Determine if you should take math fall quarter
English Placement:
Determine if you need to take English 101 and plan to take within first year at Western
Keep in mind English 101 is offered every quarter
Next, review your Student Advising Sheet for math and English placement information.
Talk with an Advisor about your math options.
Determine if you will need to complete English If so, remember multiple sections are offered fall, winter and spring.

36. FIND GURS & MAJOR REQUIREMENTS FOR FALL
STEP #4:
FIND GURS & MAJOR REQUIREMENTS FOR FALL
Then, looking at the gaps in your GUR checklist and checking for major requirements, use ClassFinder to look up courses in those GUR categories to begin building potential schedules. It’s best to choose more courses than you need to ensure you have back-up choices in case your first choice is full.
Add courses you find to the ClassFinder scratch sheet by clicking on the CRN (5-digit purple number uniquely identifying each course).
After locating your major requirements in the Catalog, use ClassFinder to lookup major requirements that you can take fall quarter. Pay close attention to pre-requisites and course restrictions in red.
For those of you who are still undecided, try to choose GUR courses that help you explore potential majors.
Watch for prerequisites and restrictions.
Read all the notes available.

37. STEP #5: CREATE & SAVE MULTIPLE SCHEDULES
Finally, save or print your scratch sheet for use during registration.
Create multiple schedules, with different courses. We recommend that you create 2 different schedules and identify 2-3 additional classes that you are open to taking.
Watch for prerequisites and restrictions and have an advisor review your potential schedules before you leave today.
Bring your advising materials and possible schedules with you for registration tomorrow.

38. MUSIC ENROLLMENT Music Majors will register for the following courses:
Music Theory
Aural Skills
Keyboarding
Applied Lessons
Finally, save or print your scratch sheet for use during registration.
Create multiple schedules, with different courses. We recommend that you create 2-3 different schedules and identify 4-6 additional classes that you are open to taking.
Watch for prerequisites and restrictions and have an advisor review your potential schedules before you leave today.
Bring your advising materials and possible schedules with you for registration tomorrow.
Ensemble Enrollment
Students will register for auditioned ensembles after ensemble auditions in September.
Guitar, Piano, and Voice students may register for University Choirs during registration tomorrow.

39. REGISTERING FOR CLASSES
Tomorrow at 11:15AM
Bring all materials with you & arrive on time by 11:15AM to see important information on how to register at 11:35AM. Please ensure your measles immunity requirement is complete. This is necessary to be able to register tomorrow. All students must attend their scheduled Registration Session to register.
Tomorrow you will register online through the student system MyWestern/Web4U.
We will cover information on how to register in more detail at the beginning of your registration session.
You will need to attend your assigned registration session (as noted on your student packet) to register for classes, and bring all your advising materials from today.
If you do not have measles clearance, you need to make sure you take care of that today at the Student Health Center to be eligible to register tomorrow.
Viking Advisor pg. 51 (pg. 9 for DTA version)

40. ACADEMIC PLANNING STEPS FOR TODAY
Copy any GUR transfer credits from your TER onto your GUR Checklist.
Identify and find major requirements using Catalog
--Refer to the music courses provided on the music planning sheet
--If you want to double major or minor, check the Catalog for requirements
Talk with an Advisor about your Math and English Placement.
Look for open classes in ClassFinder that will fulfill GURs or other Majors/Minors for fall quarter.
--Look for classes that work in the open times around your music classes
Create and save multiple fall quarter schedules, using ClassFinder’s Scratch Sheet. If you are writing down your course schedules, don’t forget to include the CRN – the 5-digit purple number used to register for that class.
Faculty/Staff Advisor covers this final slide to summarize and transition to time where students work and advisors circulate.
We know we’ve provided you with a lot of information ranging from graduation requirements to specific details about how to approach your own academic planning at Western. The Academic Planning Steps worksheet will guide you in how to use this information when planning your schedule options for fall. There’s a section in the bottom to keep track of any follow up steps you would like to take.
We’ll be circulating around the room and have time to check in with each of you, but this worksheet will help get you started with your registration planning.
The rest of our time during this advising session will be for you to prepare for registration tomorrow and work with advisors one-on-one to answer any questions you may have. Some things you want to make sure to do are:
-Check your registration status for any holds that may prevent you from registering tomorrow.
Copy any GUR transfer credits onto your GUR checklist on the back of your Viking Advisor.
Identify and find major requirements using the Catalog, or explore majors of interest using GURs.
Remember to identify your math and English placement and what math course, if any, would be best for your interests and goals. Please talk to an advisor to confirm your plans, especially regarding math.
Look for open classes in ClassFinder that will fulfill GURs or Major Requirements for fall quarter.
Create and save multiple fall quarter schedules, using ClassFinder’s Scratch Sheet. If you are writing down your course schedules, don’t forget to include the CRN – the 5-digit purple number used to register for that class.
Here are some other planning tips:
Identify any potential registration issues now. Doing this will allow you to resolve these issues as soon as possible. Common issues include:
Getting overrides from departments (noted with an ‘OV’ in Classfinder) If you request an override, and receive it you still need to register for the class yourself via Web4U.
Declaring your intended major in order to register for major restricted courses (indicated by an ‘MJ’ in Classfinder)
Check pre-requisites for your trial schedule. If you are using transfer courses that show up with a ‘XX’ or ‘TT’ designation, you may need to get an override from the department of the class your are attempting to register for.
Other things to remember:
Connect with Academic Departments from 3:30pm – 5:00pm today, see your Departmental Advising Schedule (green handout) for locations
Advisors will be available in Advising Drop-in Lab in Miller Hall 16 from 3:45-5:30pm today.
The Spanish Placement Test is today at 3:45pm in Miller Hall 21.
The MPA is available online.
Please raise your hand if you have any questions or get stuck and an advisor will come around to assist you.
Other things you may want to do to prepare for registration:
Departmental Advising 3:30 – 5:00pm, see green handout for locations
Advising Drop-in Lab 3:45 – 5:30pm in MH 16
Spanish Placement Test 3:45pm in MH 21
Math Placement Assessment – available online