1. FURNITURE MAINTENANCE MANAGEMENT
Presented by: Esther Njoki Waweru
2018 G2G GLOBAL INNOVATION SEMINAR, Pride Inn Paradise Beach Hotel – Mombasa.
18th - 22nd June 2018

2. ESTHER NJOKI WAWERU Senior Admin. Assistant, HR GITARU, EASTERN HYDRO
- She holds a Masters Degree in Projects Management
Bachelor Degree in Business Management
Certificate in Kenya Sign Language
Currently working at Gitaru – HR as a Snr, Admin. Assistant.
Participated in Gitaru Water Project.

3. Cost Benefits & Analysis Conclusion & Way Forward
PRESENTATION OUTLINE
Introduction
Problem Statement
Proposed Solution
Cost Benefits & Analysis
Conclusion & Way Forward

4. 1.0 Introduction
Furniture Maintenance Management is keeping objects in proper condition, in a routine, scheduled or anticipated fashion to prevent failure and/or humiliation.
This furniture ranges from Ergonomic chairs, Office desks, Ordinary Chairs, Office cabinets.

5. KenGen has No policy on Furniture Management.
2.0 Problem Statement
Laxity of furniture maintenance as they are left unmaintained and allowed to go beyond repair.
There is no real time tracking of Furniture movements.
KenGen has No policy on Furniture Management.
Focus is more on repair than periodic checks and maintenance.

6. 3.0 Proposed Solution
3.1 Objectives
To ensure that furniture is maintained and in good condition
To ensure that the Company assets are operated efficiently and effectively
To ensure Cost reduction
To ensure Compliance of Health and Safety
Improve Company Image
Ensure staff work in a Conducive environment.

7. 3. 2 Development & Achievement of Workable FM Strategy
Identification & Analyzing of requirements
Top level analysis
Data gathering, Alternative methods analysis & Evaluation
Identify Appropriate resources needs for providing service.
Developing solutions
Finding the best option.
Identify and establish effective and manageable processes for meeting those needs
Implementing solutions
Putting the plan to work.
Programmed routine maintenance.
Service delivery (in-house vs outsource), forms of contracts, monitoring & control systems.

8. 3.3 Methodology
Computer-Aided Facilities Management (CAFM)/ Computer Integrated Facilities Management (CIFM) - to help in tracking.
Asset Management – proper catalogued and monitored.
Planned Maintenance – have a budget
Health, Safety and Environmental Management - safe working environment and compliance with legislation.
Scheduled Inspection Reports
Statutory Report – Life span standards before disposal.
Corrective maintenance – Replacement
Maintenance repairs and contract management

12. 4.1 Cost Saving With Repairs And Maintenance
4.0 Cost Benefit Analysis
4.1 Cost Saving With Repairs And Maintenance
Area
Acquisition Value
(Kshs.)
Accumulated Depreciation
Book Value
(AV-AD)
Projected Repair Cost (Kshs.)
(10% of AV)
Saving Cost (Kshs.)
(AV-PR)
Seven Forks
(6,049,695.01)
1,495,807.23
754,550.22
6,790,952.02
Upper Tana
8,843,695.14
(3,821,290.18)
5,022,404.96
884,369.51
7,959,325.63
Total
16,389,197.56
(9,870,985.19)
6,518,212.19
1,638,919.73
14,750,277.65
7,545,502.24

13. 4.2 Cost Analysis Seven Forks

14. Source: KenGen Finance

15. 4.4 Benefits
Extend Furniture life/increase life span of the Furniture.
Enable cost-effectiveness working processes and time spent in
procuring new furniture within the Company.
Integrate Company information into one Software platform -
maintenance schedule.
Increase the overall Efficiency of an organization.
Monitor and maintain complete Compliancy - ISO standards, EMS
Reduce Capital repairs
Realize life-cycle, furniture that meet the design goals & improve
company image.

16. 5.1 Recommendation/Way Forward
Develop a Policy on Furniture Maintenance Management.
Need to adopt Planned Routine Furniture Maintenance.
Explore ways in which SAP can trigger Furniture Maintenance.
Incorporate Facilities Management (FM) in the current Administration Structure.

17. 5.0 Conclusion
Furniture replacement should be done after a period of 5 years based on the employee’s needs.
Timing of procurement and standardization of furniture should be looked upon.
Some of the furniture have depreciated on value hence the need for replacement.

18. THANK YOU