1. A guide to setting up and packaging
Tomato Basil Pasta

2. The Shipment Pallet and box measures 48”x40”x54”
Should arrive 2-3 days before your event
When unloading, place ingredient bags somewhere off the ground

3. Ingredient Inspection
Event Name is your group’s name
Look for any rips or damage to the bags and boxes

4. Housekeeping
Tape all electrical cords to the floor to prevent trip hazard
Never place ingredient totes, scoops or equipment on the floor
Use knives or scissors to open the ingredient bags or boxes

5. Station Set-up
Each meal packaging station/line is two – 8’ tables
Before you set any of the equipment out, make sure to cover the table with the blue table film
This helps improve health & safety, in case any ingredients fall onto the table

6. Station Setup
Tomato Basil Pasta

7. Funnel & Ingredients Liners NEED to be in each ingredients bin. Soy
Tomato Basil Pasta
Left Side
Macaroni
Right Side
Soy
Red Sauce/
Vitamin Packets
Center
Funnel & Stand
Spill Tray
Bags
Macaroni
Red Sauce/
Vitamin Packs
Funnel
Soy
Liners NEED to be in each ingredients bin.

8. Scales Left Side White tub with 3 white baskets Center
Tomato Basil Pasta
Left Side
White tub with 3 white baskets
Center
2 scales with white baskets on top
2 clear round tubs with red scoop
Right
Red tub with 3 white baskets

9. Scale Stickers
Tomato Basil Pasta
This helps volunteers know the correct weight of each bag
For the, this will be :
grams

10. Sealers & Boxing 2 Sealers Counting board Lot stickers Tape gun
Chair with meal box

11. Scoops Soy Scoop: ½ cup Red Scoops at the Scales Macaroni Scoops:
Tomato Basil Pasta
Soy Scoop: ½ cup
Red Scoops
at the Scales
Macaroni
Scoops:
1 cup & ¾ cup

12. Volunteer Sign-in Complete Event Name and Date
Print enough copies for your volunteers
Scan/ copies or include in the return shipment

13. Sanitation Make sure anyone in the packaging room wears a hairnet
Beard net
Have everyone use a sanitation wipe on their hands for seconds
Gloves will be at the tables

14. Table Leaders Role There should be one Table Leader per station
The role of the Table Leader is to keep their station moving and all volunteers to comply to food safety instructions in these slides.
Always wear hair nets and aprons while in the meal packaging area.
No food or liquids are allowed to be in the packaging area.
Never place food ingredient bags, boxes, totes, scoops or other equipment on the floor.
Use ONLY new/clean utility knives. Do not allow volunteers to use their personal knives because we can’t guarantee that these are clean.

15. Gloves Macaroni Soy Red Sauce/Vitamin Packets Tomato Basil Pasta
Gloves are distributed by team leaders at each station. Not all team members will need to wear gloves. Only the first four people on Oatmeal stations will wear gloves.
Gloves can be stored between the noodle tubs to allow for easy access
These are the people who will wear gloves:
Macaroni
Soy
Red Sauce/Vitamin Packets

16. Hygiene No food or drinks at the packaging tables
If volunteers need to use the restroom, make sure they wash their hands and re-sanitize

17. Housekeeping
Tape all electrical cords to the floor to prevent trip hazard
Make sure volunteers wear hair nets while in the packaging area
No food or liquids are allowed at the volunteer tables
Never place ingredient totes, scoops or equipment on the floor
Use ONLY utility knives that do not/cannot have pieces split off (no break away knives)
Use ONLY new/clean utility knives
Do not allow volunteers to use personal knives

18. Packaging Process

19. Volunteers per station
Tomato Basil Pasta
This is a list of volunteers per station:
Macaroni
Soy Person
Red Sauce/Vitamin mix Packet
Weigh Station Person
Sealer Person
Sticker/Box Person
The ideal number of people per station is 10.
However, if you’d like to have up to 12 people per station, an Outreach staff member can help you to organize this properly.

20.  Sauce/Vitamin Packet
Tomato Basil Pasta 
Place unopened vitamin packet inside the meal bag
Then place the meal bag under the funnel

21.  Soy Next pour level ½ cup of Soy through the funnel
Tomato Basil Pasta 
Next pour level
½ cup of Soy
through the funnel

22.   Macaroni Add one full cup of Macaroni to the bag
Tomato Basil Pasta 
Add one full cup of Macaroni to the bag 
Last, have a volunteer add a ¾ cup of Macaroni

23. Weighing the Bags Filled bags can be staged in the white tub
Tomato Basil Pasta
Filled bags can be staged in the white tub
Weighed bags can be staged in the red tub
Add or remove Macaroni until bag weighs between
grams

24. Make sure the dial is set between 3-4
Sealing the Bags
If set too low, the meal bags will not seal correctly and spill
Set too high, the bags will melt
Hold the sealer handle down until the red light turns off
Make sure the dial is set between 3-4

25. Sealing the Bags Remove as much air as possible before sealing
This helps the meal bags fit inside each box
Volunteers here are responsible for checking that each bag is fully sealed

26. Sealing the Bags The sealer has a red light on it
Hold the sealer handle down until the light turns off
Check the seal before placing the bag on the counting board

27. Lot Stickers
Every bag needs a lot sticker to help us track the ingredients
Place the sticker on top of the rectangle on the bottom left side of the meal bag

28. Boxing
On the counting board, place 2 bags per square for a total of 36 meal bags
Place all 36 bags into the box, in groups of 4 (see pic)
Seal the box with one piece of tape along the top

29. Samples & Paperwork
Keep 2 sample bags for the shipment back to The Outreach Program
Complete and return the following forms:
Ingredient Inspection
Food Handling
Meals Distribution
Volunteer Signups

30. Finished Meals Count the total number of meals packaged
216 meals per box
Add any additional bags (6 per bag)
Have the receiving organization sign and complete the bottom section

31. Food Handling Send in your ServSafe certification
Sign the form to verify that you were on-site during the event

32. Return Shipment
Inside your shipment will be a box with pre-paid return label
Attached to this box is a list of everything to send back
Funnel/stand
Scales
Scoops
Samples
Sealers
Forms