1. Analysis

2. Session Objective Understand how to analyse data on the server © Smap Consulting Pty Ltd2

3. Tech Tip - Browser Refresh Ctrl F5 Command - R

4. 1 - PANELS (c) Smap Consulting Pty Ltd4

5. Purpose of panels Panels allow you to get quick insight into the survey results They are not a substitute for an analysis tool such as SAS, Excel or a GIS Data can be shown at a whole of of survey level, for example a table showing all records and all questions, or as a single question optionally grouped by another question (c) Smap Consulting Pty Ltd5

6. Managing Panels Panel Actions – Adding – Re-sizing – Moving – Editing – Adding to a report – Deleting Beware of! – Too many table panels If you have large surveys with thousands of records and hundreds of columns then drawing these as tables in the browser can take some time. In these cases it is a good idea to only have one large table panel at any one time. © Smap Consulting Pty Ltd6

7. Adding a panel and resizing (c) Smap Consulting Pty Ltd7 Add a panel Resize

8. Changing settings and data view (c) Smap Consulting Pty Ltd8 Change data view Edit settings

9. Adding to a report and deleting the panel (c) Smap Consulting Pty Ltd9 Adding to a report Deleting

10. Panel Types There are 4 types of panels – Graph Show the results of a question – Table – Map – Media Show the pictures, audio and videos from a survey (c) Smap Consulting Pty Ltd10

11. Change Data View - Sidebar Information At the top right of each panel is an icon < This opens a sidebar that lets you manipulate the panel data On a table survey view you can select which of the survey forms to show (Each Begin Repeat starts a new form) For a graph or map it allows you to select the options to show from a select_one or select_multiple © Smap Consulting Pty Ltd11

12. Exercise: Create a Whole of survey panel Add Panel Select panel type of graph, table, media, map – Graphs can only be used with questions Specify a title Select the survey Save Delete your panel © Smap Consulting Pty Ltd12

13. Graph and Table Question panels Edit the panel that you previously created Select panel type of graph, table, media – Media panels only work with the whole of survey Update the title Select a question Save © Smap Consulting Pty Ltd13

14. Exercise: Group By Graphs and Table panels can show a Question grouped by another question, for example – Problems faced grouped by gender – Average age grouped by marital status Maps can show a question grouped by regions – These region files need to be pre-loaded or can be generated (see next section) © Smap Consulting Pty Ltd14

15. 4 – EXPORTING RESULTS (c) Smap Consulting Pty Ltd15 Basic

16. Surveys with Repeating Groups © Smap Consulting Pty Ltd16 This survey has 1) a repeating group to get information of all the household members 2) a second repeating group to get information on the vehicles that the household has Then for each vehicle there is another repeating group to get all the faults for that vehicle

17. Exporting surveys with repeating groups to a Spreadsheet © Smap Consulting Pty Ltd17 Select forms to include Select forms to flatten Select survey Select XLS as format

18. © Smap Consulting Pty Ltd18 Demonstration Exporting Surveys with Repeating Groups Selecting pivot / flat, including / excluding forms http://blog.smap.com.au/features /export-reports-to-spreadsheet/ Demonstration Exporting Surveys with Repeating Groups Selecting pivot / flat, including / excluding forms http://blog.smap.com.au/features /export-reports-to-spreadsheet/

19. Including Question Text in Exported Results When exporting to XLS or CSV format, you can include the question and option labels in the column headings Choose the language you want to use in the export dialog If you leave the language as none then the question / option labels will not be included in the spreadsheet (c) Smap Consulting Pty Ltd19

20. 5 - REPORTS (c) Smap Consulting Pty Ltd20 Basic

21. Creating a report - 1 Each report has a single item from a survey attached to it, one of: – A picture, audio file, video file – A graph – A table – A map To create the report you select one of these items – For picture, audio, video; right click on the item – For graph, table, map; left click on the up arrow at the top of the panel (c) Smap Consulting Pty Ltd21

22. Creating a report - 2 (c) Smap Consulting Pty Ltd22 Fill in the report details and click Save. If there are location questions in the survey then the area covered by the report is filled in automatically. Otherwise update by pressing shift and dragging with the mouse across the map.

23. Publishing a report - 1 Creating a report does not make it available to other people. You need to send them a link to the report. This can be done in several ways: – Sending an email – Embedding in a Wordpress blog – Sending a tweet – Posting to a Facebook group First select the Reports menu option in the Analysis module (c) Smap Consulting Pty Ltd23

24. Publishing a report – 2 Filtering reports The report list can be filtered by time or region – Drag the end points of the timeline at the top of the page to change the reports that are shown – Select a region of the map to change the reports shown (c) Smap Consulting Pty Ltd24

25. Viewing a report The report link that is published by email or Facebook shows the report on a web page There are 2 menu buttons on this web page that the viewer can select to export the report into – MS Word – MS Excel (c) Smap Consulting Pty Ltd25

26. Reports and Security A password is not required to access a report However the link to the report contains a long random set of characters – 1154d8c0-0984-4513-aabd-f863cef2b812 Hence the need to publish a report as these characters cant be guessed So reports are secure until they are published, then anyone who is given the link can view the report (c) Smap Consulting Pty Ltd26

27. Exercise: Reports Create a report containing – Tables – Graphs – Photos – maps Email the report © Smap Consulting Pty Ltd27

28. 2 – ADVANCED MAPS (c) Smap Consulting Pty Ltd28 Advanced

29. Tech Tip – Map Zooming Shift and drag with the mouse This will zoom to the rectangle that you mark with your mouse

30. Adding more layers to a map When you create the map you can chose to show the results layer on a different map panel The panel that is providing the data will be minimised and colored dark grey in the management sidebar You can edit the settings by clicking un-minimise, change the settings and then minimise again (c) Smap Consulting Pty Ltd30

31. Create a Hex Grid for Aggregation - 1 (c) Smap Consulting Pty Ltd31 1)Select Administration then Monitoring 2)Show as Map 3)Select Create Grid

32. Create a Hex Grid for Aggregation - 2 Fill in the details for the hex grid Make sure the name has no spaces and is in lower case Use the mouse to select the center one cell in the grid Also use the mouse to select the boundaries of the grid by pressing the shift key Make sure the cell width is reasonable relative to the overall grid size or it will take a long time to generate the grid (c) Smap Consulting Pty Ltd32

33. Create a Hex Grid for Aggregation - 3 (c) Smap Consulting Pty Ltd33 The grid that is generated can be used to aggregate data in an analysis map panel

34. Exercise: Grouping on Maps Create a hex grid in Administration | Monitoring Group map data by this grid © Smap Consulting Pty Ltd34

35. Using OCHA icons on a map - 1 You may want to collect data on things and people that have an OCHA icon assigned to them For example These icons can be shown on a map at the location the data was collected (c) Smap Consulting Pty Ltd35

36. Using OCHA icons on a map – 2 – Specify Survey Add a select_one question and specify the names of the options in the choices qorksheet as the names of OCHA icons Available names are listed in this file https://smap- suite.googlecode.com/files/ocha%20symbols.txthttps://smap- suite.googlecode.com/files/ocha%20symbols.txt For example: (c) Smap Consulting Pty Ltd36

37. Using OCHA icons on a map – 3 – Show Map Create a map panel Choose the select_one question that collected the OCHA icon value Specify the question function as OCHA Icons Save (c) Smap Consulting Pty Ltd37

38. 3 – AMENDING DATA AFTER COLLECTION (c) Smap Consulting Pty Ltd38 Advanced

39. Discarding results Individual survey instances can be discarded if they are not valid Create a whole of survey table panel You will see a column that is colored green and labeled _bad Right click with your mouse in that column on the survey instance that you want to discard. Enter a reason The color of the cell will change to red This survey instance will now not appear in exported results or be used for question level analysis on the server, for example in graphs You can re-enable this survey instance by repeating the above steps which will toggle the instance status back to good (c) Smap Consulting Pty Ltd39

40. ADVANCED EXPORTING RESULTS (c) Smap Consulting Pty Ltd40 Advanced

41. Exporting to Shape File Select a format of shape from the export dialog (c) Smap Consulting Pty Ltd41 Demonstration Exporting Surveys to shape file http://youtu.be/Ej5q3KgRexg 1:09 Minutes Demonstration Exporting Surveys to shape file http://youtu.be/Ej5q3KgRexg 1:09 Minutes

42. Exporting to Openstreetmap Select a format of OSM from the export dialog (c) Smap Consulting Pty Ltd42 Demonstration Exporting Surveys to Openstreetmap http://youtu.be/ohCZ_BCc3M4 5:24 Minutes Demonstration Exporting Surveys to Openstreetmap http://youtu.be/ohCZ_BCc3M4 5:24 Minutes