1. The FPH e-Portfolio management system
Russell Ampofo
Head of Education and Training
Objective:
To inform Trainees and Trainers of the e-portfolio functionality and to engage and re-assure and stakeholders for the launch. (positive outcome required)
Audience
Trainees
Trainers

2. Getting started Ensure that you have an account set up
Registrars enrolment
Trainers inform FPH via TPD
Ensure account is set up in good time

3. Getting started

4. Access rights
Registrar – add evidence, create assessments, responsibility for admin
TPD – can change ES for Registrars
ES – can view StR portfolio, sign off learning outcomes, create ES report
AS – create Academic supervisor reports

5. Registrars Association to Educational Supervisor and TPD
ARCP date is set up
Access to guidance manuals on website
E-portfolio Champion

6. Registrars cont…

7. Supervisors Open channel of communication with Registrar
Familiarise yourself with basic functions of portfolio
If ES ensure you are associated to Registrar

8. Supervisors cont…

9. Adding evidence Ensure that an Activity summary sheet is created
Different forms of evidence:
Reference
File
Web link

10. Description of Scenario: Outbreak investigation
Structure of how you think best recorded (in diagrammatic form)
If this evidence form is tagged as completed in phase 1, but LO4 is a phase 2 competency then LO4 will be lost?

11. Scenario Training Day with no obvious evidence
LO1
LO6

12. Description of Scenario: DOPH re presentation / CBD about HPU case
Structure of how you think best recorded (in diagrammatic form)
Can anyone suggest specific learning outcomes for giving presentations such that DOPHs related to presentation skills can be presented to an ARCP panel in phase 1?

13. Background and update Process / Development What we have learnt
Next stages
Presentation will take approximately 15 minutes
Help audience understand, engage and use e-portfolio system
Background to cover
Touch on PH curriculum 2007 and associated assessment system
Paper-based portfolio creation and purpose
What an e-portfolio is
Changes that will be evident
Benefits that will be included in a switch to e-portfolio
Problems that may be incurred and how these can be overcome
How FPH can help integrate the e-portfolio into work
How to use portfolio system to full potential
There will be a short time at the end of the presentation to ask questions however, will not be taking technical questions today. These can be picked up away from meeting or by contacting FPH office.
E-portfolio experience – a chance for audience to be able to use version of e-portfolio
Take questions at the start to check if there is anything that audience would like clarification on before beginning.

14. The Learning Portfolio
Collation of training activity
Form Rs
Overview of projects undertaken
Record of assessments
Record of objectives set
Tracking progression
Identification of remediation

15. The e-Portfolio Electronic and online representation
Environment for multiple evidence
Project overview
Secure
Enables oversight
Does not replace face to face contact
What is e-portfolio and how can it help in training?
Formally known as a Managed Learning Environment (MLE)
Electronic and online system that is a portfolio
Enables trainees to manage their evidence and oversee their progress in training
Provides a secure environment for Evidence to be stored
Enables online interaction between trainees, Educational supervisors and Training Programme Directors
Enables evidence to be signed off quickly and remotely (this must be discussed with trainer beforehand)
Enables trainees to oversee their progress in training and to

16. Is it easy to replicate a paper system?
Live since May 2009
Learning along the way
Ensure a smooth (daily) data upload to the portfolio;
Educational Supervisor view
Associating Educational Supervisors – control to TPDs;
“Help” and “Hints and Tips” sections

17. Learning cont… “shared evidence” section ; file size expanded to 2MB;
Development of training materials and documentation;
Development of introductory “primer” videos
Establishment of an ePortfolio champions group

18. Immediate issues to solve
Developing functionality for the system to be used in ARCPs
Developing the TPD view of the portfolio

19. Further enhancements Redesigning the sign off of process of ASS;
Redesigning Activity Summary sheets;
Redesigning the Learning outcome signoff process;
Where appropriate, displaying full learning outcomes;
Registrars to select their Educational Supervisor;
Introduction of new document files to be maintained via “my details”;
Redesign of Logo;
Safe and secure migration

20. When? Final stages of development Communication plan
Draft guidance documentation
Familiarise ePortfolio champions
Familiarise TPDs
Launch!!!

21. Review Oversight by the Education Committee Consultation
Links with other colleges

22. Questions

23. Questions How much information is required for ASS?
How do you manage the number of s?
Can you change submission if it has been rejected by supervisor?
Learning agreement – progress and tracking

24. Questions cont… Online DOPH forms
Best way to get logins for project supervisors?
Academic Supervisors aren’t being properly catered for.