1. Challenges in reporting at KSG, Nairobi 3rd – 7th December 2018
Challenges in reporting
at KSG, Nairobi 3rd – 7th December 2018
Presenter: Fitzgerald Oyoo

2. Challenges in reporting
Unsupported expenditure
Pending bills
Bank reconciliations
Un - surrendered imprests
Outstanding advances
Unconfirmed cash balances
Suspense accounts
Asset register
Cash Basis of Accounting
Creative Accounting practices
Political support and Technical leadership

3. Unsupported expenditure
Failure by Public Entities to avail documents in support of various expenditure. PFMA 2012, Section97(1) e.g payment & receipt vouchers, other supporting documentation.
Under Audit Act 2015,its an offence where you fail to provide documents to the Auditor within stipulated time frame: Fine Ksh 5million or Jail Term of 2 years or both.

4. Un surrendered Imprests
Imprest balances which have not been recovered or accounted for in the financial year they are issued. (PFMA 2012, section 71 has given Accounting Officers authority to levy interest on outstanding imprests at CBK rate.)

5. Bank Reconciliation
PFMA2012 Section 90(1) should be done by 10th of the subsequent month yet some entities have them outstanding months on end

6. Outstanding Advances
Salary advances outstanding for long periods – doubtful about their recoverability due to poor record keeping which do not represent the true status of employees salary advances

7. Unconfirmed Cash Balances
Lack of harmonization between IFMIS cash balances and statement of assets, cash and bank balances. Board of survey balances, cash book balances and bank reconciliation do not agree with IFMIS cash balances.

8. Suspense accounts
The prior period balances agree to the audited financial statements
Figures agree with IFMIS GoK reports
Balances tie to the notes
Casting has been done

9. THANK YOU