1. Publications and Presentations Committee May 2017
Larry Weinstein (chair),
Norman Graf, Marzio de Napoli, Rouven Essig, Andrea Celentano

2. PPC Responsibilities Get talks and publicize speaking opportunities
Maintain talk and conference publication data base
Get speakers and allocate speaking opportunities
Review and approve
Abstracts
Talk slides
Conference proceedings
Instrumentation papers
Manage the paper writing process for results papers

3. The Rules (talks) Contributed or invited talks Seminars and colloquia
Abstracts submitted to PPC for approval 2 weeks before deadline
Slides submitted to PPC for collaboration approval 2 weeks before talk
Final slides submitted to PPC for posting
Conference proceedings submitted to PPC for approval 2 weeks before deadline
Seminars and colloquia
No approval needed

4. The Rules (results and papers)
Physics Results
Key transparencies need approval
EC and PPC (and Analysis Committee) approval
2/3 vote of collaboration
“Officially approved plots” archived on the password-controlled PPC page
Physics Publications
Analysis note
made available to collaboration
needs approval by PPC and EC (and Analysis Committee)
Writing team formed by PPC (and EC)
2 weeks for collaboration comments
Review team (writing team plus 3 more) writes 2nd draft
2 more weeks for comments (minor only)
Needs approval by PPC, EC and 2/3 of collaboration

5. HPS Talks: Dec 2016 to May 2017 (from PPC confluence page)
Conference
Speaker
Date
APS “April” meeting (DC) [contributed]
Omar Moreno
Jan 28-31
Larry Weinstein
U.S. Cosmic Visions: New Ideas in Dark Matter (UMd)
Mar 23-25
Upcoming Talks
LDMA (Elba)
Tim Nelson
May 24-28
Jlab User Group Meeting
Holly Szumila-Vance
June 19-21

6. HPS Instrumentation Papers
Process
Draft submitted to collaboration for two week comment period
PPC approves paper after collaboration comment period
Papers
ECal paper, accepted by NIM
Beamline paper, accepted by NIM