1. Discretionary Grant Billing
SHARE ID Tracking Enhancement

2. Transparency Collaboration Accountability Efficiency
Bridge Between SHARE and STAR
Transparency Collaboration Accountability Efficiency

3. SHARE ID Tracking Enhancement
What is SHARE?
SHARE is the State of New Mexico’s Financial Database system
SHARE is the Book of Record for State Agencies Financial transactions
SHARE system contains all financial aspects
Accounts Payable
Budgets
Financial Accounting
Accounts Receivable
State General & Federal Fund Management

4. Why SHARE ID tracking in BHSDSTAR?
SHARE ID Tracking Enhancement
Why SHARE ID tracking in BHSDSTAR?
Behavioral Health System Improvement
FCC is dedicated to Improving the overall BH system and processes within
This enhancement introduces ability to reconcile the STAR system to the SHARE system, enabling State Agencies to efficiently and accurately manage funding
Recording
Reporting
Reconciling
This is a Falling Colors Value-Added Service for BH system improvement
FCC does not receive funding for any VAS system enhancements, all VAS are provided beyond ASO contract

5. Provider’s Perspective
The following slides display STAR’s Value-Added Enhancement from a Provider’s perspective

6. Impact
How does this impact a Provider who participates in discretionary grant projects?
This introduces the ability for providers to select the applicable grant year funding when entering services
Program Managers will need to communicate to providers which allocation to select when entering services

7. Overview
Select Program

8. Program Hover over icon to display Allocation Information
New Feature
Hover over icon to display Allocation Information
Service Window: Dates in which services can be rendered
Liquidation date: Final Date to submit rendered services (timely filing rules still apply)

9. Add Service(s)
Click “Add Service”

10. Add Service(s) cont.
Select Service

11. Add Service(s) cont. 1) Click Funding dropdown 2) Select an allocation
New Feature
1) Click Funding dropdown
New Feature
2) Select an allocation

12. Add Service(s) cont. Continue entering information as before:
Date of Activity
Cost of Activity
Type of Activity
Etc.
Click the Save button

13. Once a service is saved, the Transaction is generated
Services Input – Transaction complete
Once a service is saved, the Transaction is generated

14. Allocation Rules STAR Allocation Rules enforce SHARE funding dates
New Feature
STAR Allocation Rules enforce SHARE funding dates
Cannot exceed each allocation, can only bill up to each Allocation amount
Can only invoice against each allocation within timelines provided by State Agency

15. Invoice now displays SHARE information
Invoice Generated
45.00
Education
New Feature
Invoice now displays SHARE information

16. Data In and Data Out
There are several reports available to access this information by the State Agencies

17. Reports Generated for State Agency Staff
These Reports now include the SHARE ID:
Burn Rate Report displays service Expenditures (All)
Outstanding Amounts to be Paid
Paid Amounts
Payment Detail Report displays Paid Expenditures (Financial Department)
Paid Amounts only (Cost Reimbursement)
Report assists State staff in accurately recording expenditures within the SHARE system.

18. Reports Generated – Burn Rate ReportJH
New Feature
SHARE Information displayed on Burn Rate Report
Each SHARE ID represents a specific grant year or carryover award

19. STAR Expenditure Detail
Reports Generated – SHARE Payment Detail
ASO Payment Detail
Payments Between: 09/01/2018 and 09/30/2018; Lead: BHSD; Payor: Falling Colors; Category: Federal
SHARE Project Detail
STAR Expenditure Detail
SHARE Fund
SHARE ID
Payment Date
Payment Amount Total
Billing Method
Payment Method
Provider Name
ASO Funding Table
STAR Invoice #
Service Month
Paid Amount Detail
State Fiscal Year
Payment ID
PDO
HSDPDO1601
09/14/2018
$18,000.00
Non-Claims
EFT
Intentionally Hidden
BF30 : PDO
STAR-BHS
2018, August
SFY19
4778
HSDPDO1602
$42,716.32
STAR-BHS
$5,789.36
STAR-BHS
2018, July
$10,724.00
4758
STAR-BHS
$14,149.00
STAR-BHS
$5,053.96
4777
STAR-BHS
$7,000.00
4773
New Feature
SHARE Information displayed on SHARE Payment Detail Report
SHARE ID
Payment Dates
Payment Amounts
Payment ID
Invoice #
Etc.

20. Questions?
For any questions you may have, please submit to