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Automated Time Attendance and Production System (ATAAPS)

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Presentation on theme: "Automated Time Attendance and Production System (ATAAPS)"— Presentation transcript:

1 Automated Time Attendance and Production System (ATAAPS)
UNCLASSIFIED Automated Time Attendance and Production System (ATAAPS) Army CSR Conference Preda Mendez-Lopez ATAAPS Project Manager March 27, 2018 UNCLASSIFIED UNITED IN SERVICE TO OUR NATION

2 Agenda Welcome Application Administrator Topics Timekeeping
FOR OFFICIAL USE ONLY Agenda Welcome Application Administrator Topics Application Administrator Access Levels of Personnel Management Adding Additional ATAAP’s UIC’s, Teams and Rosters Closed and Reopened Employees Incorrect Social Security Numbers ATAAP’s Reports Timekeeping Employee Leave Balances ATAAP’s Errors Upcoming Service Change Request’s FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

3 Application Administrator Access
FOR OFFICIAL USE ONLY Application Administrator Access Application Administrator role has the highest level of permissions available to the end user. Application Administrators assign the roles of certifier, timekeeper, and personnel management levels I, II, and III. Application Administrators are the local focal point for questions/changes within their organizations, and have the ability to directly reach out to DISA support for issues they cannot resolve. FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

4 Application Administrator
FOR OFFICIAL USE ONLY Application Administrator Application Administrators have access to the database link on the ATAAP’s main menu. FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

5 Application Administrator
FOR OFFICIAL USE ONLY Application Administrator Through the database link an application administrator can adjust the security authorization's for an individual. FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

6 Levels of Personnel Management
FOR OFFICIAL USE ONLY Levels of Personnel Management Personnel Management I (Team and Tab Restricted) Must be a Timekeeper Ability to access to selected functions within the Personnel Management (PM) module for assigned teams: PM defaults – favorites PM Injury PM Labor Properties PM Permanent Tour PM Report Workcenter PM Work Schedule PM Summary PM Temp Tour PM Fund / FA (ERP related functions) Utilities Tab Default Favorites Maintenance Mass Add Defaults/Favorites Mass Update Defaults/Favorites FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

7 Levels of Personnel Management
FOR OFFICIAL USE ONLY Levels of Personnel Management Personnel Management II ((All Teams/Tab Restricted) PM Injury PM Perm Tour PM Properties PII/PIA data changes initial 3 pay periods PII/PIA viewing access locked after 3 pay periods PM Work Schedule PM Summary PM Temp Position PM Temp Tour PM Employee Re‐Open PM Fund / FA (ERP related functions) Employee Re‐open Utilities – Inquiries Labor History – Only role that has this access Default Security Authorization Accounting Code Management FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

8 Levels of Personnel Management
FOR OFFICIAL USE ONLY Levels of Personnel Management Personnel Management Level III (Team Restricted / All Tabs) Must be assigned timekeeper role May add new employees, modify or close existing employees Has access to all functions within the Personnel Management (PM) module: PM defaults – favorites PM Injury PM Labor Properties PM Permanent Tour PM Properties PII/PIA data changes initial 3 pay periods PII/PIA viewing access locked after 3 pay periods FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

9 Levels of Personnel Management
FOR OFFICIAL USE ONLY Levels of Personnel Management PM Report Cost Center PM Work Schedule PM Employee Status PM Summary PM Team-Roster PM Temp Position PM Temp Tour PM Employee Type PM Employee Re-Open PM Fund / FA (ERP related functions) Utilities Tab Default Favorites Maintenance Mass Add Defaults/Favorites Mass Update Defaults/Favorites FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

10 Additional ATAAP’s UIC’s
FOR OFFICIAL USE ONLY Additional ATAAP’s UIC’s If a new organizational structure has to be created as a result of a reorganization or switch to a different accounting system, new UICs (Unit Identification Codes) can be created in the database to begin building the new structure. Also, when a hosting site needs to bring on additional customers, the new UICs for that customer can be created in ATAAPS. NOTE*** An organization may have more than one UIC associated with it, but only one UIC may be added at a time. FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

11 Adding New Teams New Teams are Added Through Team Management
FOR OFFICIAL USE ONLY Adding New Teams New Teams are Added Through Team Management FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

12 Adding Teams Click on the add link UNITED IN SERVICE TO OUR NATION
FOR OFFICIAL USE ONLY Adding Teams Click on the add link FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

13 Adding Teams UNITED IN SERVICE TO OUR NATION FOR OFFICIAL USE ONLY

14 Adding Teams Assign Employees to the new team
FOR OFFICIAL USE ONLY Adding Teams Assign Employees to the new team FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

15 Adding New Rosters New Rosters are added through Roster Management
FOR OFFICIAL USE ONLY Adding New Rosters New Rosters are added through Roster Management FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

16 Adding Rosters Click on the add link UNITED IN SERVICE TO OUR NATION
FOR OFFICIAL USE ONLY Adding Rosters Click on the add link FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

17 Adding Rosters UNITED IN SERVICE TO OUR NATION FOR OFFICIAL USE ONLY

18 Adding Rosters Assign Employees to a roster
FOR OFFICIAL USE ONLY Adding Rosters Assign Employees to a roster FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

19 Closed and Reopened Employees
FOR OFFICIAL USE ONLY Closed and Reopened Employees Close an employee FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

20 Closed and Reopened Employees
FOR OFFICIAL USE ONLY Closed and Reopened Employees Reopen an Employee FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

21 Incorrect Social Security Numbers
FOR OFFICIAL USE ONLY Incorrect Social Security Numbers The employee's Social Security Number can be modified up to three pay periods after initial entry. If the SSN needs to be modified after three pay periods, notify the ATAAPS Administration. FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

22 DISA Help Desk ATAAPS Applications Support DISA Oklahoma City
FOR OFFICIAL USE ONLY DISA Help Desk ATAAPS Applications Support DISA Oklahoma City DSN: , Option 1, 5, 4 Comm: , Option 1, 5, 4 Box: FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

23 ATAAP’s Reports UNITED IN SERVICE TO OUR NATION FOR OFFICIAL USE ONLY

24 Employee Leave Balances
FOR OFFICIAL USE ONLY Employee Leave Balances FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

25 Employee Leave Balances
FOR OFFICIAL USE ONLY Employee Leave Balances FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

26 ATAAP’s Errors Common Timekeeping Errors Common Certification Errors
FOR OFFICIAL USE ONLY ATAAP’s Errors Common Timekeeping Errors If a row of time is inserted without entering any hours, the system displays a message “Labor Duration not entered” under the line with no hours entered. If more hours are reported than the employee is scheduled to work, the message “Scheduled Hours Exceeded” displays. If fractional hours are entered incorrectly, the message “Invalid Hour Entries” displays. The following employee(s) could not be certified because timecard changes and certification cannot be done by the same person. Common Certification Errors Certification not permitted until . The following messages are associated with leave/premium request errors: Approved Leave Request does not exist for reported leave type hour Approved Premium Request does not exist for the reported premium type hour Approved Leave Request does not match labor reported. Approved Premium Request does not match labor reported. FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

27 ATAAPS v. 18.1 SCR X0774 – Create Premium Request Form/Report
FOR OFFICIAL USE ONLY ATAAPS v. 18.1 SCR X0774 – Create Premium Request Form/Report This SCR allows the employee to have a tangible copy of their Premium Requests that includes all data entered and associated action and comments as recorded by the Approving Official. SCR X Leave Request - UIC maintenance changes Add a module to UIC Maintenance which allows the user to be able to select and deselect which Leave Type Hours require a Leave Request form to be created FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

28 FOR OFFICIAL USE ONLY ATAAPS v (cont.) SCR X Allow User Select Type Hours for Premium Request This SCR allows an ATAAPS user to select those Premium Type Hours for which a Premium Request must be created and likewise not select those for which a Premium Request is not required. SCR X0794 – Move DM from Purpose Field to FMLA Field on Leave Request Currently a user cannot create a Leave Request using valid Type Hour codes invoke FMLA and select DM (Family Military Leave) v Release planned early Summer 2018 FOR OFFICIAL USE ONLY UNITED IN SERVICE TO OUR NATION

29 DEFENSE INFORMATION SYSTEMS AGENCY The IT Combat Support Agency
UNCLASSIFIED DEFENSE INFORMATION SYSTEMS AGENCY The IT Combat Support Agency /USDISA @USDISA UNCLASSIFIED UNITED IN SERVICE TO OUR NATION 29

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