1. Export Control Considerations When Planning Conferences and Meetings
Business Leadership Symposium 2019
Export Control Considerations When Planning Conferences and Meetings
6/29/2019

2. Speaker
Patricia Pfister, JD, CRA, Export Controls Compliance Officer University of Illinois at Chicago
6/29/2019

3. Planning a Conference or Meeting - Things to Think about
Foreign Influence on University Research
What are Export Controls?
What type of conference or event are you hosting?
Will non-U.S. persons attend?
What information will be presented?
Will attendees visit other areas of campus?
6/29/2019

4. Foreign Influence on University Research
The U.S. Government has expressed serious growing concerns regarding inappropriate influence by foreign entities over federally funded research
Concerns include diversion of IP to foreign entities, sharing confidential information to influence funding decisions, failure by investigators to disclose resources from foreign governments
We were recently reminded of our responsibility to:
safeguard university resources and intellectual property;
fully disclose external financial interests, affiliations, and activities; and
follow export regulations
6/29/2019

5. What Are Export Controls?
US laws and Regulations that control distribution of certain exports (physical exports and sharing within the US) to certain foreign nationals and foreign countries
6/29/2019

6. What Are Export Controls?
ITAR International Traffic in Arms Regulations Military and space technologies
EAR Export Administration Regulations Dual-use technologies
OFAC Office of Foreign Assets Control Regulations U.S. Trade and economic sanctions
6/29/2019

7. What Are Export Controls?
What is Covered
Activities
procurement, shipping, international travel, conducting/sharing research
Restricted Entities
Certain individuals and organizations including universities and research institutions
6/29/2019

8. What Are Export Controls?
What is Excluded
Information in the Public Domain
Information Resulting from Fundamental Research
Information Presented in a Catalog Course

9. Type of Conference
Conferences and workshops hosted by the University or University staff/faculty should be open conferences
Conferences or workshops that do not meet the criteria of open should be reviewed by the Export Controls Officer to ensure that export licenses are not required for the event
What does open mean?
Conferences, meetings, seminars, trade shows, or exhibits held in the U.S. (ITAR) or anywhere (EAR), which are generally accessible by the public for a fee reasonably related to the cost and where attendees may take notes and leave with their notes (but not necessarily a recording) of the proceedings and presentations,
OFFICE OF BUSINESS AND FINANCIAL SERVICES – CERTIFICATION PROGRAM
6/29/2019

10. Hosting a Non-U.S. Persons
Perform restricted party screening for all non-U.S. person attendees
Restricted Parties - Certain individuals or entities designated as a restricted party may be prohibited from participating in a conference depending upon the reason for debarment or a license may be required for their participation
Sanctions – Certain sanctions regulations may prohibit sharing certain information unless that information is in the public domain
High-Risk Entities - some high-risk entities may not be legally barred but University policy may still place restrictions on engagements
6/29/2019

11. Conference Content
Generally conferences are intended for the open dissemination of research or knowledge
Generally information shared during conferences is in the public domain or resulting from fundamental research
Generally information that is in the public domain or resulting from fundamental research is not subject to export controls
6/29/2019

12. What May Be Freely Shared
Information Not Subject to Export Controls
Information that has been made available to the public through dissemination during an open conference, meeting, seminar, trade show, or exhibition is excluded from export control regulations under the public domain exclusion and may be shared freely
Research results generated during the course of a fundamental research project  are also excluded from export control regulations and may be shared freely
6/29/2019

13. What Should Not Be Shared
Information That May be Subject to Export Controls
Information that is subject to approval by the sponsor of a research project (and therefore does not qualify as fundamental research)
Confidential information provided by a third party
Export-controlled technology related to items or equipment
Proprietary research that may require prior approval from US government
6/29/2019

14. What Should Not Be Shared
Defense Services
Generally information that is in the public domain or resulting from fundamental research is not subject to export controls but there are exceptions
Furnishing assistance (including training) to foreign persons, whether in the United States or abroad, in the design, modification, operation, or use of defense articles is a defense service 
A defense service can include providing assistance through the use of public domain information 
For example, providing assistance on improving the fuel efficiency of battle tanks would be a defense service, even if the assistance was provided exclusively through the use of public domain information
6/29/2019

15. Will Attendees Visit Campus?
Perform restricted party screening for all non-U.S. person visitors
Keep in mind that any visitors receiving funding from a restricted entity should be treated as restricted parties themselves, even if they are not individually named on a restricted parties list.
All non-U.S. person visitors should be escorted
Know where the attendees will visit
Most materials and locations toured will not need export control compliance action
Some activities may require an export license
Some areas are not open to the public and require an export license or restriction on access
6/29/2019

16. Planning a Conference or Meeting?
What are Export Controls?
What type of conference or event are you hosting?
Will non-U.S. persons attend?
What information will be presented?
Will attendees visit other areas of campus?
6/29/2019

17. Contacts: Website: go.illinois.edu/exportcontrols
Dave Richardson
Empowered Official for ITAR
Mikel Storm Facility Security Officer
6/29/2019

18. Questions?
6/29/2019