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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Child Care Facility Rules and Regulations Time required for this course: 6 hours Materials for Course: Flip chart and markers (used throughout the course to capture questions or notes from participants, use to capture responses to reflection questions, etc.), index cards, Registered/Licensed signs, copies of Florida Statutes, Florida Administrative Code, Facility Handbook, School-Age Handbook, and Standards Classification Summaries for Child Care Facilities (access these documents from the Department’s website) Course Overview The goal of the Child Care Facility Rules and Regulations course is to provide new child care professionals with an understanding of the rules and regulations governing child care in Florida so they can provide a safe and healthy setting for children in out-of-home care. For purposes of this course, when the term child care programs is used it is inclusive of child care facilities, family day care homes, large family child care homes, school-age child care, and specialized child care facilities for children with mild illnesses. The six-hour course is presented in 6 modules. Module 1: The Regulation of Child Care Facilities Module 2: General Requirements Module 3: Physical Environment and Health Requirements Module 4: Training, Background Screening, and Personnel Records Module 5: Enforcement Module 6: Professionalism RNRF July 1, 2018 1
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Icons Key Point New topic Activity Practice and Feedback Video Role-Playing Scenario Online Resource Reflect, Think, Act Workplace Connection Note to Trainer: These are the icons used in the Participant Guide as a visual reference. Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Child Care Facility Rules and Regulations Module 1: The Regulation of Child Care Facilities Approximate time required for this module: 70 minutes Materials: Index cards, Registered/Licensed signs, copies of Florida Statutes, Florida Administrative Code, Facility Handbook, and School-Age Handbook – you can access these documents from the Department’s website. Welcome to Module 1: The Regulation of Child Care Facilities. This module provides an overview of regulation in child care facilities. This includes the purpose, overview of how the Statutes and Administrative Code work together, local ordinances, other rules and regulations that are important to know, partnering state agencies, and Caring for Our Children as a resource. Child Care Facility Rules and Regulations PG – 3
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Module Goal and Learning Objectives
Child Care Facility Rules and Regulations (RNRF) 1 Module Goal and Learning Objectives Module Goal Participants will understand the role of regulation in protecting the health and safety of children in out-of-home care. Learning Objectives After successfully completing this module, you will be able to: Define the roles and responsibilities of a child care professional Describe different types of child care programs Identify the key agencies and resources available to child care professionals Recognize how the Florida Statutes, Florida Administrative Code, and the Handbook align to protect the health and safety of children in child care programs Module Goal Participants will understand the role of regulation in protecting the health and safety of children in out-of-home care. Learning Objectives After successfully completing this module, you will be able to: Define the roles and responsibilities of a child care professional Describe different types of child care programs Identify the key agencies and resources available to child care professionals Recognize how the Florida Statutes, Florida Administrative Code, and the Handbook align to protect the health and safety of children in child care programs Child Care Facility Rules and Regulations PG – 3
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Purpose Approximate time for this lesson: 15 minutes It is very important for all child care providers to know, understand, and follow the laws that govern child care in the State of Florida. Child care laws, rules, and ordinances are in place to protect children, families, and child care professionals. This class presents information found in the Florida Statutes and rules created by the Department of Children and Families, which are found in the Florida Administrative Code and the Facility Handbook. Child care professionals should learn the local city and county ordinances that impact your program and follow them as well. The Department of Children and Families’ Office of Child Care Regulation website lists links to the statewide rules and regulations related to child care. It is imperative to become familiar with all of the documents so you can provide quality care that aligns with the law and protects the health and safety of children. The website is a critical resource for child care professionals. It contains information and resources to help individuals understand and meet the requirements. This course provides an overview of the rules and regulations. It is essential, as a child care professional, to take the time to review the official rules and regulations. Remember that these documents are updated when the rules and regulations change, so you should review the Department’s website frequently to stay informed of changes because you are responsible for implementing the current rules and regulations. The documents you should become familiar with are: Chapter 402, Florida Statutes Chapter 65C-22, Florida Administrative Code Facility Handbook School-Age Child Care Licensing Handbook Child Care Facility Standard Classifications Child Care Facility Rules and Regulations PG – 4
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Child care professionals must understand the rules and regulations to protect the health and safety of children in care. Key Point: Child care professionals must understand the rules and regulations to protect the health and safety of children in care. Additional Resources Office of Child Care Regulation website Sections , Florida Statutes 65C-22, F.A.C. Child Care Facility Handbook Child Care Facility Standards Classification Summary Child Care Facility Rules and Regulations PG – 4
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Legislative Intent Protect the health, safety, and well-being of Florida’s children through the establishment of minimum standards of care for Florida. Office of Child Care Regulation Mission “ensure the health, safety, and well-being of the children of the state while in care through licensing and regulatory activities. The purpose of this program is to ensure that children are well cared for in a safe, healthy, positive, and educational environment by trained, qualified child care staff.” The Florida Statutes (F.S.) outline the legislative intent of the child care regulations. Given the demographics of Florida and the child care needs of families who have employment outside of the home, the Legislature established child care standards. The legislative intent also supports the research, which indicates that children in quality early childhood education programs have better outcomes throughout their lives than children who are not in such programs. The health and safety standards support all areas of children’s development, as well as the environment where care is provided. The standards provide families with options for child care so they are able to make decisions that best align with their goals and needs. The Legislature establishes the intent to protect the health, safety, and well-being of Florida’s children through the establishment of minimum standards of care for Florida. The licensing standards established by the Department address the: Physical environment (health, sanitation, safety, and physical surroundings) Children in care (health, nutrition, and development) The Florida Department of Children and Families’ Office of Child Care Regulation’s mission is to “ensure the health, safety, and well-being of the children of the state while in care through licensing and regulatory activities. The purpose of this program is to ensure that children are well cared for in a safe, healthy, positive, and educational environment by trained, qualified child care staff.” Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 1 School-Age Child Care Licensing Handbook: 1 Child Care Facility Rules and Regulations PG – 5
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Rules and Regulations Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 1 School-Age Child Care Licensing Handbook: 1 Throughout the course, there will be a box called Rules and Regulations. This box will identify where the information presented can be found in the Florida Statutes, Florida Administrative Code, and/or Handbook. Child Care Facility Rules and Regulations PG – 5
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Child care standards are established to protect the health and safety of children while in out-of-home care. Key Point: Child care standards are established to protect the health and safety of children while in out-of-home care. Child Care Facility Rules and Regulations PG – 5
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How Do Rules and Regulations Fit Together
Child Care Facility Rules and Regulations (RNRF) 1 How Do Rules and Regulations Fit Together Regulation is a law, rule, ordinance, or other order prescribed by authority, especially to regulate conduct Florida Law means a bill passed by the Florida Legislature, which includes the House and Senate, and signed by the governor of Florida Rules implement, interpret, and/or describe laws found in the Florida Statutes An ordinance is a local law enacted by a county or municipality and only applies within the jurisdiction of the particular county or city A Regulation is a law, rule, ordinance, or other order prescribed by authority, especially to regulate conduct. Rules and regulations exist to protect the health and safety of children in out-of-home care. Florida Law means a bill passed by the Florida Legislature, which includes the House and Senate, and signed by the governor of Florida. The permanent collection of these state laws is found in the Florida Statutes. Rules implement, interpret, and/or describe laws found in the Florida Statutes. The permanent collection of these rules is found in the Florida Administrative Code. For child care regulations, the Department of Children and Families’ Office of Child Care Regulation writes the rules. The Department has adopted a handbook as part of the Florida Administrative Code to provide guidance and clarification in order for providers to implement the rules and regulations. An ordinance is a local law enacted by a county or municipality and only applies within the jurisdiction of the particular county or city. The Department of Children and Families’ Office of Child Care Regulation is the licensing authority and currently regulates licensed child care facilities, licensed family day care homes, licensed large family child care homes, and licensed mildly ill facilities in most counties in Florida. In addition, they administer the registration of family day care homes not required to be licensed. They also provide consultation services, technical assistance, and training for child care programs and personnel. Child Care Facility Rules and Regulations PG – 6
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point The rules and regulations protect the health and safety of children in out-of-home care. Key Point: The rules and regulations protect the health and safety of children in out-of-home care. Child Care Facility Rules and Regulations PG – 6
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 What Does This Mean? F J A H B I G D E C Approximate time required for this activity: 10 minutes Activity: What Does This Mean? Note to Trainer: This activity can be done through the Participant Guide or you could use index cards and have learner’s find the person with the matching term. , F.S. and Section 1.2 in the Child Care Facility Handbook outline a list of definitions used in the rules and regulations. It is important to become familiar with these terms and their meanings so you can implement the rules and regulations in Florida appropriately. Read the definition and select the matching term. Terms Definitions Child Care Personnel Includes all owners, operators, employees, and volunteers working in a child care facility Classroom/Room/ Designated Space A space or room in which care is provided or classes are held, and where learning can take place uninterrupted by outside distractions Department Means the Department of Children and Families Direct Supervision Actively watching and directing children’s activities within the same space, and responding to the needs of each child while in care Director On-site administrator or individual who has the primary responsibility for the day-to-day operation, supervision, and administration of a child care facility Foster Grandparents Directly supervised volunteers who participate in the federal program pursuant to 45 Code of Federal Regulations part 2552; they work with one or more children with special or exceptional needs in child care programs Owner The person who is licensed to operate the child care facility Sanitize The process of destroying or reducing organisms to a safe level Stable Walls or Barriers The boundaries that define a classroom space, which are constructed in a sturdy manner and anchored so they are stable and secure and do not pose a threat of falling over Weekend Care Child care provided between the hours of 6 p.m. on Friday and 6 a.m. on Monday Child Care Facility Rules and Regulations PG – 7
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Child Care Care, protection, and supervision of a child for a period of less than 24 hours a day on a regular basis, which supplements parental care, enrichment, and health supervision for the child, in accordance with his or her individual needs and for which a payment, fee, or grant is made for care. Approximate time for this lesson: 10 minutes Child care in Florida is defined as the care, protection, and supervision of a child for a period of less than 24 hours a day on a regular basis, which supplements parental care, enrichment, and health supervision for the child, in accordance with his or her individual needs and for which a payment, fee, or grant is made for care. If a child care program in Florida meets this statutory definition of “child care,” it is subject to regulation by the Department or local licensing agencies, unless specifically excluded or exempted from regulation by statute or by rule. Prolonged child care allows care to be provided for 24 hours or longer for a child whose parent or guardian works a shift of 24 hours or more, such as a firefighter. The child may not be in care for more than 72 consecutive hours in any 7-day period. The parent or guardian must provide a written certification from the employer to verify the shift work. A child care program may be designated an urban child care facility by submitting an application and demonstrating that they are in an area that has been officially declared urban. A child care program is either licensed, registered, or exempt from licensure. The main types of child care programs in Florida are: Child Care Facilities Specialized Child Care Mildly Ill Facilities Family Day Care Homes Large Family Child Care Homes Rules and Regulations Florida Statutes: , (1), , Florida Administrative Code: 65C (2) Child Care Facility Handbook: 1, 1.1, 7 School-Age Child Care Licensing Handbook: 1, 1.1 Child Care Facility Rules and Regulations PG – 8
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Child care supplements parental care for a period of less than 24 hours a day on a regular basis. Key Point: Child care supplements parental care for a period of less than 24 hours a day on a regular basis. Child Care Facility Rules and Regulations PG – 8
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 School-Age Child Care Before-school and after-school sites are programs, regardless of location, providing care for children who are at least five years old, and who are enrolled in and attend kindergarten or above. Provide care only before and after school, on teacher planning days, holidays, and breaks that occur during the school district’s official academic calendar year. Before-school and after-school sites are programs, regardless of location, providing care for children who are at least five years old, and who are enrolled in and attend kindergarten or above. These programs provide care only before and after school, on teacher planning days, holidays, and breaks that occur during the school district’s official academic calendar year. A school-age child care program must be licensed prior to operation and for continued operation, unless the program demonstrates that it is exempt because it is located on a public/nonpublic school site and is all of the following: Operated and staffed directly by that school or through a formal agreement Serving only the school-age children attending the school during the day Following the standards set forth by the Florida Building Code State Requirements for Public Educational Facilities A school-age child care program may also be exempt from licensure if it is an instructional/tutorial program, is an open access program, is affiliated with a national membership organization, or provides care for children in grades six and above. These programs will be described later in this course. Licensed school-age child care programs are not subject to all of the same regulations as licensed child care facilities, so it is important to review the appropriate standards handbook. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (2), 65C (3) Child Care Facility Handbook: 1.2 School-Age Child Care Licensing Handbook: 1.2 Child Care Facility Rules and Regulations PG – 9
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point School-age child care is a specific program providing care before and after school or during school closures to school-age children exclusively. Key Point: School-age child care is a specific program providing care before and after school or during school closures to school-age children exclusively. Additional Resources School-Age Child Care Licensing Handbook Child Care Facility Rules and Regulations PG – 9
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Specialized Child Care Facilities for the Care of Mildly Ill Children
Child Care Facility Rules and Regulations (RNRF) 1 Specialized Child Care Facilities for the Care of Mildly Ill Children care of children with short-term illness or symptoms of illness or disability. Care is provided either as an exclusive service in a center specialized for this purpose or as a component of other child care services offered in a distinct part of a regularly licensed child care facility, for a period of less than 24 hours per day. Child care for mildly ill children means the care of children with short-term illness or symptoms of illness or disability. Care is provided either as an exclusive service in a center specialized for this purpose or as a component of other child care services offered in a distinct part of a regularly licensed child care facility, for a period of less than 24 hours per day. Specialized Child Care Facilities are licensed programs that provide child care for more than five mildly ill children unrelated to the operator, which receive a payment, fee, or grant for any of the children receiving care, wherever operated, and whether or not operated for profit. These programs were created by the Legislature in order to implement standards, in conjunction with the Florida Department of Health, specific to caring for mildly ill children, such as those with the flu. Rules and Regulations Florida Statutes: (17) Florida Administrative Code: 65C-25 Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 10
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point The Legislature created standards for specialized child care programs that take care of children who are mildly ill. Key Point: The Legislature created standards for specialized child care programs that take care of children who are mildly ill. Additional Resources 65C-25, F.A.C. License to Operate a Child Care Facility for Mildly Ill Children Specialized Child Care Mildly Ill Facility (English)(Spanish) Child Care Facility Rules and Regulations PG – 10
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Drop-In Child Care Families occasionally leave their child for no more than four hours But remain on the premises, such as child care at a shopping mall. Must be licensed Meet all requirements for a child care facility Drop-in child care is a child care arrangement where families occasionally leave their child for no more than four hours but remain on the premises, such as child care at a shopping mall. A communication system must be provided to the family to ensure they can return immediately to the child if necessary. A family is not required to submit the physical or immunization documentation for the child using drop-in care; however, the family must attest to the child’s status of immunization and current health. Drop-in child care arrangements must be licensed and shall meet all requirements for a child care facility unless specifically exempted, such as religious exemption. Rules and Regulations Florida Statutes: (6), (7)(c), (9)(c), Florida Administrative Code: 65C (6) Child Care Facility Handbook: 1.1 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 11
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Drop-in child care is a licensed program providing care for children while families are on the premises. Key Point: Drop-in child care is a licensed program providing care for children while families are on the premises. Child Care Facility Rules and Regulations PG – 11
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Evening Child Care Care provided during the evening hours, which are defined as 6:00 p.m. To 7:00 a.m. Personnel must remain awake at all times If a program only provides evening child care, they are not required To provide outdoor space. Program director does not require to have a director credential, Nor do staff need to have staff credentials. Evening child care means child care provided during the evening hours, which are defined as 6:00 p.m. to 7:00 a.m. During evening child care, personnel must remain awake at all times. When children are awake, child care personnel must provide direct supervision. When children are sleeping, staff must be within sight and hearing of all children. While children are sleeping, there must be enough staff to meet the staff-to-child ratios within the building, on the same floor; and they must be available to respond, if needed. If a program only provides evening child care, they are not required to provide outdoor space. The program director is not required to have a Director Credential, nor do staff need to have staff credentials. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C Child Care Facility Handbook: 2.4.3 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 12
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Evening child care begins at 6:00 p.m. and ends at 7:00 a.m. Key Point: Evening child care begins at 6:00 p.m. and ends at 7:00 a.m. Child Care Facility Rules and Regulations PG – 12
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Access Program must allow parents, guardians, and the licensing authority access to the program. During the child care program’s operational hours and the times the children are in care, the program must allow parents, guardians, and the licensing authority access to the program. A parent or guardian must have access to the child care program in person and by telephone. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 8.1 School-Age Child Care Licensing Handbook: 7.1 Child Care Facility Rules and Regulations PG – 12
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Child care programs must provide access to families and licensing authority during operational hours. Key Point: Child care programs must provide access to families and licensing authority during operational hours. Child Care Facility Rules and Regulations PG – 12
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Programs Exempt from Licensure
Child Care Facility Rules and Regulations (RNRF) 1 Programs Exempt from Licensure Public and Non-Public Schools—School Day Programs for Children Grades Six and Above School-Age Programs That Meet Certain Criteria Instructional/Tutorial Programs Open Access Programs National Membership Organizations That Meet Certain Criteria Summer Day Camps and 24-hour Camps Vacation Bible Schools Transient Establishments (hotels, resorts, and similar establishments) Non-Custodial In Home Care Religious Exemption Pursuant To s , F.S. Approximate time for this lesson: 20 minutes There are programs that are not included in the definition, and therefore, are exempt from licensure. The following programs are considered exempt from licensure by the Florida Statutes: Public and Non-Public Schools—School Day Programs for Children Grades Six and Above School-Age Programs That Meet Certain Criteria Instructional/Tutorial Programs Open Access Programs National Membership Organizations That Meet Certain Criteria Summer Day Camps and 24-hour Camps Vacation Bible Schools Transient Establishments (hotels, resorts, and similar establishments) Non-Custodial In Home Care Religious Exemption Pursuant To s , F.S. Rules and Regulations Florida Statutes: , (6) Florida Administrative Code: 65C (6) Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 13-17
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Some programs for children are considered exempt from licensure by the Florida Statutes and Florida Administrative Code. Key Point: Some programs for children are considered exempt from licensure by the Florida Statutes and Florida Administrative Code. Child Care Facility Rules and Regulations PG – 13
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Public and Non-Public Schools—School Day
Child Care Facility Rules and Regulations (RNRF) 1 Public and Non-Public Schools—School Day Operated and staffed directly by the school and that meet age-appropriate standards as adopted by the State Board of Education Programs for Children Grades Six and Above Provide child care exclusively for children in grades six and above. Public and non-public school programs for preschool-age children that are operated and staffed directly by the school and that meet age-appropriate standards as adopted by the State Board of Education are exempt from licensure. Also exempt are the integral programs offered by public schools for children under three years of age who are eligible for participation in the program under provisions of Public Law No or Public Law No These programs may only provide child care before or afterschool and during school holidays, such as a teacher planning day. Programs for Children Grades Six and Above These programs are not designated as Gold Seal Quality Care providers, and they provide child care exclusively for children in grades six and above. Rules and Regulations Florida Statutes: Florida Administrative Code: Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 13
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School-Age Programs That Meet Certain Criteria
Child Care Facility Rules and Regulations (RNRF) 1 School-Age Programs That Meet Certain Criteria Located on a public or non-public school site, is operated directly by that school, and serves only school-age children who attend the school during the day. The program may provide services during any out-of-school times, including before school, after school, on teacher planning days, holidays, and intercessions that occur during the school district’s academic calendar year. They must follow standards set by the Florida Building Code State Requirements for Public Educational Facilities. If the program is located on a public or non-public school site, is operated directly by that school, and serves only school-age children who attend the school during the day, then it is exempt from licensure. The program may provide services during any out-of-school times, including before school, after school, on teacher planning days, holidays, and intercessions that occur during the school district’s academic calendar year. They must follow standards set by the Florida Building Code State Requirements for Public Educational Facilities. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 13
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point In general, after-school programs at a public or non-public school site do not require licensure if they meet certain criteria. Key Point: In general, after-school programs at a public or non-public school site do not require licensure if they meet certain criteria. Child Care Facility Rules and Regulations PG – 13
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Instructional/Tutorial Programs
Child Care Facility Rules and Regulations (RNRF) 1 Instructional/Tutorial Programs Have a single instructional/tutorial purpose Is the only service they provide Cannot cater, serve, or prepare meals Instructional/tutorial session may not exceed two hours for one session or three hours for a session with multiple academic areas Programs that are classified as instructional or tutorial are not designated as Gold Seal Quality Care providers. If they have a single instructional/tutorial purpose and that is the only service they provide, then they are exempt from licensure. Some examples of these programs include, but are not limited to: Tutoring Computer class Ballet class Karate class Baseball instruction or other sport The program cannot provide any service beyond the instructional and tutorial/academic activity in order to qualify under this category of exemption. Also, the program cannot cater, serve, or prepare meals. The program may choose to provide drinks and ready-to-eat snacks that are individually pre-packaged and do not require refrigeration. An instructional/tutorial session may not exceed two hours for one session or three hours for a session with multiple academic areas. These programs do not contract to deliver a School Readiness program. Rules and Regulations Florida Statutes: Florida Administrative Code: Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 14
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Instructional and tutorial programs cannot be designated as Gold Seal and cannot contract to deliver a School Readiness program. Key Point: Instructional and tutorial programs cannot be designated as Gold Seal and cannot contract to deliver a School Readiness program. Child Care Facility Rules and Regulations PG – 14
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Open Access Programs Operate for less than four hours per day, Including any out-of-school times, such as before school, after school, on teacher planning days, holidays, and intercessions that occur during the school district’s official academic calendar year Do not Assume responsibility for supervision Provide transportation for field trips Serve or prepare any meals Open access programs operate for less than four hours per day, including any out-of-school times, such as before school, after school, on teacher planning days, holidays, and intercessions that occur during the school district’s official academic calendar year. These programs are not designated as Gold Seal Quality Care providers, nor do they contract to deliver School Readiness programs. These programs do not offer supervision and allow children to enter and leave at any time without permission, prior arrangements, or supervision; and they do not assume responsibility for supervision. Open access programs do not provide transportation for field trips and do not serve or prepare any meals. These programs may choose to provide drinks and ready-to-eat snacks that are individually pre-packaged and do not require refrigeration. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 14
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Open access programs operate for less than four hours per day and do not provide any type of supervision, with children freely entering and leaving at any time without permission, prior arrangements, or supervision. Key Point: Open access programs operate for less than four hours per day and do not provide any type of supervision, with children freely entering and leaving at any time without permission, prior arrangements, or supervision. Child Care Facility Rules and Regulations PG – 14
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National Membership Organizations That Meet Certain Criteria
Child Care Facility Rules and Regulations (RNRF) 1 National Membership Organizations That Meet Certain Criteria Recognized in at least ten states, Which are created for the purpose of providing activities that contribute to the development of good character/good sportsmanship Must comply with the association’s purposes and procedures; Meet minimum standards; and Be in good standing for all of their before school, after school, and out-of-school programs National nonprofit membership organizations that are recognized in at least ten states, which are created for the purpose of providing activities that contribute to the development of good character/good sportsmanship, allow a program to be exempt from licensure. They must comply with the association’s purposes and procedures; meet minimum standards; and be in good standing for all of their before school, after school, and out-of-school programs. National membership organizations must submit an annual attestation to the Department and comply with background screening requirements. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 15
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Nonprofit membership organizations that are associated with national organizations must submit an annual attestation to the Department and comply with background screening requirements. Key Point: Nonprofit membership organizations that are associated with national organizations must submit an annual attestation to the Department and comply with background screening requirements. Child Care Facility Rules and Regulations PG – 15
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Summer Day Camps and 24-Hour Camps
Child Care Facility Rules and Regulations (RNRF) 1 Summer Day Camps and 24-Hour Camps Recreational, educational, and other enrichment programs operated during summer vacations for children who are five years of age or older on or before September 1. Not inspected or regulated by the department, Are required to have all personnel screened through the background screening clearinghouse with a level 2 background screening and a signed child care attestation of good moral character Summer day camps are recreational, educational, and other enrichment programs operated during summer vacations for children who are five years of age or older on or before September 1. Summer 24-hour camps are recreational, educational, and other enrichment programs that are not exclusively educational, which are operated on a 24-hour basis during summer vacations for children who are five years of age or older on or before September 1. Summer camps, while not inspected or regulated by the Department, are required to have all personnel screened through the Background Screening Clearinghouse with a Level 2 background screening and a signed Child Care Attestation of Good Moral Character (on file at the program) prior to caring for children. This includes owners, operators, employees, and volunteers who provide care for children. Volunteers who assist on an occasional basis for less than 10 hours per month do not need to be screened, as long as a person who meets the screening requirement is always present and has the volunteer in their sight. All employees and volunteers (working 10 hours or more), including those under the age of 18, must be screened. Rules and Regulations Florida Statutes: (2), (2)(l) and (m) Florida Administrative Code: Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 15
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Summer camps are exempt from licensure. Key Point: Summer camps are exempt from licensure. Additional Resources Summer Camp Requirements Child Care Facility Rules and Regulations PG – 15
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Other Exempt Child Care Programs
Child Care Facility Rules and Regulations (RNRF) 1 Other Exempt Child Care Programs Vacation Bible Schools Transient Programs Club/Recreational Facility Non-Custodial In-Home Care Vacation Bible Schools Bible schools or Vacation Bible Schools (VBS) that are conducted during vacation periods are exempt from licensure. They are usually offered for a week in the summer and focus on a specific religious doctrine and its application to daily life. VBS programs may involve children and youth of all ages. Transient Programs Transient programs provide child care services solely for the guests of their establishment or resort. All child care personnel must be screened according to the Level 2 screening requirements of Chapter 435, Florida Statutes. Employees of the establishment cannot use this child care arrangement for their own children because it is intended only for use by temporary guests. Club/Recreational Facility Babysitting services are provided at recreational facilities where parents remain on the premises for the purpose of directly participating in activities offered by the facilities, and they are immediately available to meet the needs of their child(ren). Examples of these programs include racquet clubs, spas, and bowling alleys. Non-Custodial In-Home Care Non-custodial in-home care is care provided by a nanny, au pair, babysitter, or relative caregiver for children of the same family, in the children’s own home. Rules and Regulations Florida Statutes: (2) Florida Administrative Code: Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 16
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What Programs Are Exempt?
Child Care Facility Rules and Regulations (RNRF) 1 What Programs Are Exempt? A. Public and non-public schools C. Membership organization programs D. Summer day and 24-hour camps F. Vacation Bible School programs G. Hotels and resorts Approximate time required for this activity: 5 minutes It is important to be able to identify programs that are eligible for exemption from licensure. Read the question and select all answers that apply. Which of the following are exempt from licensure, as long as they meet the exemption requirements? Public and non-public schools (correct) Child care facilities (wrong) Membership organization programs (correct) Summer day and 24-hour camps (correct) Large family child care homes (wrong) Vacation Bible School programs (correct) Hotels and resorts (correct) Child Care Facility Rules and Regulations PG – 16
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Religious Exemption Considered an “integral” part of a church or parochial school A child care program must submit a notarized statement from the pastor of the church that describes how the program is integral to the church/parochial school Some faith-based child care programs may qualify for religious exemption from licensure. For example, if a program is an integral part of a church or parochial school, religious exemption may be an option. To be considered an “integral” part of a church or parochial school, a child care program must submit a notarized statement from the pastor of the church that describes how the program is integral to the church/parochial school. Rules and Regulations Florida Statutes: (5) Florida Administrative Code: Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 17
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point A faith-based child care program that is an integral part of a church or parochial school may qualify for religious exemption from licensure. Key Point: A faith-based child care program that is an integral part of a church or parochial school may qualify for religious exemption from licensure. Child Care Facility Rules and Regulations PG – 17
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Religious Exempt Accreditation
Child Care Facility Rules and Regulations (RNRF) 1 Religious Exempt Accreditation Faith-based child care programs must be accredited by or members of organizations that have adopted and published accrediting standards for health, safety, and sanitation and Require their child care programs to comply with these and local standards. Must be required to meet the requirements in ss and , F.S., Relating to background screening. To qualify for religious exemption, faith-based child care programs must be accredited by or members of organizations that have adopted and published accrediting standards for health, safety, and sanitation and require their child care programs to comply with these and local standards. Additionally, child care programs must be required to meet the requirements in ss and , F.S., relating to background screening. The Department recognizes religious accrediting agencies. It is important to review this list periodically because it does get updated. Programs seeking Religious Exemption Accreditation must ensure the accrediting agencies meet the requirements in ss and , F.S. Once accredited, they must submit a Notification of Religious Exemption of Operation form and a renewal form each year thereafter. Please be advised that while the Department recognizes religious exemption accreditation agencies, the Department’s recognition of these agencies does not equate to an approval, as statute does not establish an approval process for these agencies. Child Care Facility Rules and Regulations PG – 17
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Faith-Based Voluntary and Mandatory Licensure
Child Care Facility Rules and Regulations (RNRF) 1 Faith-Based Voluntary and Mandatory Licensure May choose to pursue voluntary licensure Once licensed, though, a religious exempt program cannot withdraw from licensure Some faith-based child care programs may choose to pursue voluntary licensure rather than religious exemption. Once licensed, though, a religious exempt program cannot withdraw from licensure. In other cases, faith-based child care programs that have been in operation since July 1, 1974 may be in a county or city that has state or local child care licensing requirements that mandate licensure. Child Care Facility Rules and Regulations PG – 17
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What Are the Requirements for Religious Exemption?
Child Care Facility Rules and Regulations (RNRF) 1 What Are the Requirements for Religious Exemption? A. Primary activity is related to teaching religious beliefs, doctrines, and rituals of the church C. Regularly scheduled classes, courses of study, or educational programs are conducted E. Accreditation by or a member of an organization that requires compliance with health, safety, and sanitation requirements Approximate time required for this activity: 5 minutes There are several requirements for a program to meet in order to be religiously exempt from licensure. Read the question and select all answers that apply. To qualify for religious exemption, faith-based programs must be operated by and be an integral part of a church or parochial school. Of the following, what is considered an “integral” part of a church or parochial school? Primary activity is related to teaching religious beliefs, doctrines, and rituals of the church (correct) Program is no longer than 120 minutes (2 hours) (wrong) Regularly scheduled classes, courses of study, or educational programs are conducted (correct) For-profit program (wrong) Accreditation by or a member of an organization that requires compliance with health, safety, and sanitation requirements (correct) Pre-approved curriculum (wrong) Child Care Facility Rules and Regulations PG – 18
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Types of Child Care Programs
Child Care Facility Rules and Regulations (RNRF) 1 Types of Child Care Programs C E D A B Approximate time required for this activity: 5 minutes This module covered the different types of child care programs and their specific definitions according to the Florida Statutes. Read each definition and select the matching child care program. Note to Trainer: This activity can be done through the Participant Guide or you could use index cards and have learner’s find the person with the matching term. Child Care Programs Definitions Before-School and After-School Site A program, regardless of location, that provides child care for children who are at least five years old, and who are enrolled in and attend a kindergarten program or higher grade during a school district’s academic calendar year. Child Care Facility Any child care center or child care arrangement that provides care for more than five children, unrelated to the operator, and that receives a form of payment. Programs Exempt from Licensure A program that offers a specific type of care that is not included in the definition of child care facility, such as Vacation Bible Schools and transient establishments. Religious Exempt Programs An accredited program that is an integral part of a church or parochial school. Specialized Child Care Facility for the Mildly Ill The care of children with short-term illness or symptoms of illness or disability, provided either as an exclusive service in a center specialized for this purpose, or as a component of other child care services offered in a distinct and separate section of a regularly licensed child care facility, for a period of less than 24 hours per day. Child Care Facility Rules and Regulations PG – 19
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Gold Seal Quality Care Accrediting Associations
Child Care Facility Rules and Regulations (RNRF) 1 Gold Seal Quality Care Accrediting Associations Recognizes child care facilities, large family child care homes, and family day care homes that have been accredited by an approved accrediting association Program must not have any of the following within the past two years: Class I violations Three or more Class II violations of the same licensing standard Citations for the same Class III violation three or more times and failed to correct the problem within the past year Florida has established the Gold Seal Quality Care program, which recognizes child care facilities, large family child care homes, and family day care homes that have been accredited by an approved accrediting association. The Department has established a process for approving accrediting associations to be recognized for purposes of the Gold Seal Quality Care program. In addition to being accredited by an approved association, the child care program must not have any of the following within the past two years: Class I violations Three or more Class II violations of the same licensing standard Citations for the same Class III violation three or more times and failed to correct the problem within the past year Once a program is designated as a Gold Seal Quality Care program, if they have any of the above issues with licensing compliance, their status may be terminated. Additionally, they must maintain accreditation and continuously meet the standards established by their accrediting agency. The Legislature established the Gold Seal Quality Care status for child care programs to qualify for exemption from ad valorem taxes, which are property taxes. Rules and Regulations Florida Statutes: , Florida Administrative Code: 65C Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 20
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point The Gold Seal Quality Care program recognizes child care programs that have earned accreditation. Key Point: The Gold Seal Quality Care program recognizes child care programs that have earned accreditation. Additional Resources Gold Seal Quality Care Provider Application Gold Seal Quality Care Program Child Care Facility Rules and Regulations PG – 20
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Local Licensing Agencies
Child Care Facility Rules and Regulations (RNRF) 1 Local Licensing Agencies A county whose licensing standards meet or exceed the minimum state standards In Florida, the following counties are locally licensed: Broward Hillsborough Palm Beach Pinellas Sarasota Under Florida Statutes, a county whose licensing standards meet or exceed the minimum state standards may choose to act as a local licensing agency. If they choose to do this, they must contract with the Department to delegate the administration of the child care licensing to a designated local agency in the county. In Florida, the following counties are locally licensed: Broward Hillsborough Palm Beach Pinellas Sarasota If you reside in one of these counties, it is important to obtain a copy of the licensing ordinances to understand the licensing regulations for the county. Rules and Regulations Florida Statutes: Florida Administrative Code: Child Care Facility Handbook: 1 School-Age Child Care Licensing Handbook: 1 Child Care Facility Rules and Regulations PG – 21
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Other Rules and Regulations That Are Important to Know
Safety Belts and Seat Belt Usage Child Care Facility Rules and Regulations (RNRF) 1 Other Rules and Regulations That Are Important to Know Federal Laws: American with Disabilities Act Individuals with Disabilities Education Act Child Care and Development Fund Reauthorization Crib Requirements – Part 1508 and Part 1509 State Laws: Safety Belts and Seat Belt Usage School Readiness Program Voluntary Pre-K Program Approximate time for this lesson: 15 minutes There are other rules and regulations that are important to know when working in early childhood education, especially depending on the program. Federal Laws American with Disabilities Act –This Act was established to protect individuals with disabilities against discrimination. It requires public entities, public accommodations (such as places of education and care providers), commercial facilities, and employers with 15 or more employees to make reasonable accommodations for individuals. Reasonable accommodations are modifications made to assist an individual with a disability in participating, while at the same time not cause an undue burden. For example, it would be reasonable to build a ramp for access to the program but unreasonable to build an additional room onto the program. Individuals with Disabilities Education Act – This Act ensures that students with disabilities have access to a free appropriate public education (FAPE) that meets their individual needs through an Individualized Education Plan (IEP) in the least restrictive environment (LRE), which means they will be included in programs as much as possible. Child Care and Development Fund Reauthorization – This Fund provides federal funding and guidelines for child care to help low-income working families have access to quality child care programs. Crib Requirements – Part 1508 and Part 1509 – The Code of Federal Regulations outlines the requirements for cribs to ensure specific safety standards are met to protect infants. State Laws Safety Belts and Seat Belt Usage – These state rules define the requirements for safety belts and seat belts. School Readiness Program – This program is to assist working families with low incomes in having access to quality child care. Voluntary Pre-K Program – This program ensures all four-year-olds in Florida have access to programs free of charge in order to gain the skills needed so they will be ready to enter school. It is also important to understand any local county or city ordinances that may impact your program. The director or owner of the child care program can work with the program’s licensing counselor for assistance to identify these. Child Care Facility Rules and Regulations PG – 22-23
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Partnering State Agencies
Child Care Facility Rules and Regulations (RNRF) 1 Partnering State Agencies State Fire Marshal Department of Children and Families Background Screening Clearinghouse Florida Department of Law Enforcement Florida Office of Early Learning Florida Department of Health Local County Government Agencies Other governmental organizations have an indirect role in the regulation of child care facilities. These include: State Fire Marshal (focuses on the protection of life, property, and the environment) Department of Children and Families Background Screening Clearinghouse Provides a point of contact for background screening results Facilities are responsible for the screening of their child care personnel Information is reviewed during licensing authority inspections Florida Department of Law Enforcement (FDLE) (process child care personnel criminal history records checks—statewide and national—and juvenile checks) Florida Office of Early Learning (administers the School Readiness and Voluntary Prekindergarten (VPK) programs) Florida Department of Health (Epidemiologists and Nurses—health record audits) Local County Government Agencies Zoning and Building Codes (ensure program can legally operate in a specific location and that it has sound structure) Septic System (if applicable may affect facility capacity) Occupational License (may be required by some counties, cities, and municipalities; this is in addition to a license to operate issued by DCF or the local licensing agency) Fire Inspector (conducts the annual fire safety inspection required of all facilities) Some counties require family day care homes to be locally licensed Child Care Facility Rules and Regulations PG – 24
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point It is important to understand the requirements of all agencies at both the state and local levels. Key Point: It is important to understand the requirements of all agencies at both the state and local levels. Child Care Facility Rules and Regulations PG – 25
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Who Does What? C F D A E B Approximate time required for this activity: 5 minutes Activity: Who Does What? Note to Trainer: This activity can be done through the Participant Guide or you could use index cards and have learner’s find the person with the matching term. In addition to the Office of Child Care Regulation, child care programs will work with several partner agencies. Select the agency in the left column and its matching role in the right column. Correctly paired items will stack as you successfully complete this activity. Agency Role State Fire Marshal Focuses on the protection of life, property, and the environment Department of Children and Families Background Screening Clearinghouse Provides a point of contact for background screening results Florida Department of Law Enforcement Processes child care personnel criminal history records checks Office of Early Learning Administers the School Readiness and Voluntary Pre-Kindergarten (VPK) programs Zoning and Building Codes Ensures a program can legally operate in a specific location and that it has sound structure Florida Department of Health Audits child health records and investigates food-borne illness outbreaks Child Care Facility Rules and Regulations PG – 25
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Caring for Our Children
Child Care Facility Rules and Regulations (RNRF) 1 Caring for Our Children Caring for Our Children is a publication that outlines the national health and safety performance standards guidelines for early care and education programs. The purpose of this book is to ensure children have safe environments for their child care needs. The book includes the standards and the rationale for why they are important, as well as notes for implementation. This book is available free online or for purchase; it provides additional resources to help develop and implement program policies. Child Care Facility Rules and Regulations PG – 26
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Key Point Caring for Our Children is a valuable resource for child care professionals. Key Point: Caring for Our Children is a valuable resource for child care professionals. Additional Resources Caring for Our Children Child Care Facility Rules and Regulations PG – 26
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 What Is Your Role? Reflect on the information provided Think about what your role is in implementing the Florida Statutes, Florida Administrative Code, and the Child Care Facility Handbook Act by discussing your thoughts with your program director or another early childhood professional. Approximate time required for this activity: 5 minutes Reflect, Think, Act: Is Child Care a Profession? Note to Trainer: This activity should be introduced to the participant and then instruct them to complete the reflection after the course has concluded. Reflect on the information provided about the regulation of child care facilities in this module. Think about what your role is in implementing the Florida Statutes, Florida Administrative Code, and the Child Care Facility Handbook that represents the program you are working in or planning to work in. How do these documents support each other and your work? What practices will you put in place to stay up-to-date on the rules and regulations? What is your role in ensuring the program is in compliance? Act by discussing your thoughts with your program director or another early childhood professional. Child Care Facility Rules and Regulations PG – 26
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 1 Module 1 Summary You have achieved this module’s learning objectives if you can: Define the roles and responsibilities of a child care professional Describe different types of child care programs Identify the key agencies and resources available to child care professionals Recognize how the Florida Statutes, Florida Administrative Code, and the Handbook align to protect the health and safety of children in child care programs Module 1 Summary Here is a summary of key points for Module 1: The Regulation of Child Care Facilities. Child care professionals must understand the rules and regulations to protect the health and safety of children in care. Child care standards are established to protect the health and safety of children while in out-of-home care. Child care supplements parental care for a period of less than 24 hours a day on a regular basis. School-age child care is a specific program providing care before and after school or during school closures to school-age children exclusively. The Legislature created standards for specialized child care programs that take care of children who are mildly ill. Drop-in child care is a licensed program providing care for children while families are on the premises. Evening child care begins at 6:00 p.m. and ends at 7:00 a.m. Child care programs must provide access to families and licensing authority during operational hours. Some programs for children are considered exempt from licensure by the Florida Statutes and Florida Administrative Code. In general, after-school programs at a public or non-public school site do not require licensure if they meet certain criteria. Instructional and tutorial programs cannot be designated as Gold Seal and cannot contract to deliver a School Readiness program. Open access programs operate for less than four hours per day and do not provide any type of supervision, with children freely entering and leaving at any time without permission, prior arrangements, or supervision. Nonprofit membership organizations that are associated with national organizations must submit an annual attestation to the Department and comply with background screening requirements. Summer camps are exempt from licensure. A faith-based child care program that is an integral part of a church or parochial school may qualify for religious exemption from licensure. The Gold Seal Quality Care program recognizes child care programs that have earned accreditation. The rules and regulations protect the health and safety of children in out-of-home care. It is important to understand the requirements of all agencies at both the state and local levels. Caring for Our Children is a valuable resource for child care professionals. Conclusion You have achieved this module’s learning objectives if you can: Define the roles and responsibilities of a child care professional Describe different types of child care programs Identify the key agencies and resources available to child care professionals Recognize how the Florida Statutes, Florida Administrative Code, and the Child Care Facility Handbook align to protect the health and safety of children in child care programs Child Care Facility Rules and Regulations PG – 26-30
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Child Care Facility Rules and Regulations Module 2: General Requirements Approximate time required for this module: 70 minutes Welcome to Module 2: General Requirements. This module will explore the General Requirements section of the rule, which outlines the requirements related to the application process, minimum age requirements, ratios, supervision, transportation activities, and child discipline. In regards to documents required in the licensing standards, it is important to understand that original documents are the property of the party providing the information. Copies of records are acceptable for documentation for the licensing authority. Child Care Facility Rules and Regulations PG – 31
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Module Goal and Learning Objective
Child Care Facility Rules and Regulations (RNRF) 2 Module Goal and Learning Objective Module Goal Participants will examine the General Requirements section of the regulations. Learning Objective After successfully completing this module, you will be able to: Summarize the General Requirements required for child care programs Module Goal Participants will examine the General Requirements section of the regulations. Learning Objective After successfully completing this module, you will be able to: Summarize the General Requirements required for child care programs Child Care Facility Rules and Regulations PG – 31
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License Application Process and Minimum Age Requirements
Child Care Facility Rules and Regulations (RNRF) 2 License Application Process and Minimum Age Requirements Must have an annual application approved by the Department in order to operate as a child care facility May not be used for any business or purpose that is unrelated to providing child care Operator of a child care facility must be at least 21 years old Approximate time for this lesson: 5 minutes All licensed child care programs must have an annual application approved by the Department in order to operate as a child care facility. For licensed programs, the application must be submitted at least 45 days prior to the expiration of the current license. Through the licensure process, the Department will review background screening information for the individuals involved with the program. As part of the application process, the applicant, owner, or operator must disclose if they have ever had a license denied, revoked, or suspended; or been subject of a disciplinary action or fined while working in a child care facility. If the answer is yes, the licensing agency will review the information and determine if the license will be granted or not. If a license is denied for this or any other reason, the applicant has the right to appeal under Chapter 120 rights. The child care facility may not be used for any business or purpose that is unrelated to providing child care and that interferes with the program’s ability to comply with the licensing standards. Additionally, the program cannot permit individuals who have not met the background screening standards or training requirements access when children are present, unless they are directly supervised. The operator of a child care facility must be at least 21 years old. There must be a staff person who is at least 21 years old in charge of the program on the premises at all times during operating hours. Employees at a child care facility must be at least 16 years old to work independently. Any employee under 16 years old must be directly supervised at all times and excluded from the staff-to-child ratio. Once a program is licensed, refusal to dismiss child care personnel who have been found to be in noncompliance with personnel standards shall result in automatic denial or revocation of their license, in addition to other disciplinary actions. Rules and Regulations Florida Statutes: (2)(c), , (2)(g) Florida Administrative Code: 65C (1) Child Care Facility Handbook: 2.1, 2.2 School-Age Child Care Licensing Handbook: 2.1, 2.2 Child Care Facility Rules and Regulations PG – 32
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Key Point Child care programs must complete an annual application for licensure. Key Point: Child care programs must complete an annual application for licensure. Additional Resources Child Care Licensure Questionnaire License to Operate a Child Care Facility License to Operate a School-Age Child Care Facility Child Care Facility Rules and Regulations PG – 32
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) Issuance of a License 2 Annual (regular): issued when all requirements are met or corrected timely Provisional status: issued when the program is not in full compliance due to circumstances beyond control of the program and is not considered a disciplinary sanction; may be issued for a period not to exceed six months and renewed one time for circumstances beyond the control of the applicant Probationary status: issued when the license is in jeopardy of being revoked or not renewed due to violations of licensing standards (renewal only) A program’s license will be issued or renewed once the license fee has been paid and the program has demonstrated compliance with the licensing standards. Annual licenses, provided all requirements are met, are issued for one year and renewed annually on or before the expiration date. Licensing fees are assessed at $1 per child, with a minimum fee of $25 and a maximum fee of $100. Licensing fees are used to fund licensing activities. If an initial or renewal application for licensure is approved, one of three statuses of licensure is issued: Annual (regular): issued when all requirements are met or corrected timely Provisional status: issued when the program is not in full compliance due to circumstances beyond control of the program and is not considered a disciplinary sanction; may be issued for a period not to exceed six months and renewed one time for circumstances beyond the control of the applicant Probationary status: issued when the license is in jeopardy of being revoked or not renewed due to violations of licensing standards (renewal only) Once a license is issued, it must be displayed in a visible place within the facility. A child care license is issued in the name of the owner for a single location and is non-transferable. Additionally, programs must post each formal disciplinary action (administrative fine letter) for a violation of a licensing standard for one year, along with an explanation of the citation and the corrective actions being taken to correct the problem. Any advertisement for the program must include the program’s license number. If an advertisement fails to include this information, the program may be charged with a misdemeanor of the first degree. A program must reapply for a new license prior to a change of ownership. If a program undergoes a change in ownership, the families must be notified at least one week prior to the change in ownership. Rules and Regulations Florida Statutes: , (18), , , , , Florida Administrative Code: 65C (3), 65C (4) Child Care Facility Handbook: 8.1 School-Age Child Care Licensing Handbook: 2.1 Child Care Facility Rules and Regulations PG – 33
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Key Point If an initial or renewal application for licensure is approved, one of three statuses of licensure is issued: annual, provisional, or probationary status. Key Point: If an initial or renewal application for licensure is approved, one of three statuses of licensure is issued: annual, provisional, or probationary status. Child Care Facility Rules and Regulations PG – 33
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Licensing Inspections
Child Care Facility Rules and Regulations (RNRF) 2 Licensing Inspections Subject to inspections by the Department or local licensing agency during regular business hours to ensure compliance with the standards Unannounced inspections are conducted a minimum of three times per year and are conducted additionally to re-inspect noncompliance with the standards or if a complaint is received Licensed child care programs are subject to inspections by the Department or local licensing agency during regular business hours to ensure compliance with the standards. Unannounced inspections are conducted a minimum of three times per year and are conducted additionally to re-inspect noncompliance with the standards or if a complaint is received. The right of entry and inspection is also extended to any establishment that is operating as an unlicensed child care program so the appropriate actions can be taken to protect the health and safety of children in care. Inspections are also conducted for programs participating in the School Readiness program. The child care provider must not interfere with or prevent the licensing authority from copying records, or photographing or recording a location or activity on the premises as documentation for the inspection. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 8.1 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 34
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Key Point Child care programs are subject to inspections to ensure compliance with the standards. Key Point: Child care programs are subject to inspections to ensure compliance with the standards. Child Care Facility Rules and Regulations PG – 34
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Enrollment Records Obtain enrollment information on the Child Care Application for Enrollment form or an equivalent form for the child’s parent or guardian prior to accepting the child into the program When a child is enrolled in the child care program, the specific statements must be signed by the parent or guardian to acknowledge they received the information Approximate time for this lesson: 15 minutes The provider shall obtain enrollment information on the Child Care Application for Enrollment form or an equivalent form for the child’s parent or guardian prior to accepting the child into the program. The enrollment form must be kept on file, current, and accessible for review by the licensing authority as long as the child is enrolled in the child care program. The enrollment form shall include the name, address, and phone number for each authorized person that the child may be released to in case of emergency or instead of the parent or guardian. Enrollment information shall include the parent or guardian consent for child care personnel to have access to the child’s records. When a child is enrolled in the child care program, the following statements must be signed by the parent or guardian to acknowledge they received the information: The Department’s Know Your Child Care Facility brochure Written disciplinary and expulsion policies Influenza information annually during the months of August and September Food and nutrition policies that include language on food safety and food allergens (not required for school-age child care programs) The Know Your Child Care Facility brochure provides information about child care regulation, the Central Abuse Hotline, and the program’s license expiration date. Each August and September, child care programs must provide families detailed information about influenza (the flu) so they understand the causes, symptoms, transmission information, and the importance of immunization. The Department created a brochure to share with families, which includes a section for the family to sign to verify they have received the information. Rules and Regulations Florida Statutes: (9), (9)(b), (5) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 7.3 School-Age Child Care Licensing Handbook: 3.0.3, 6.1, 6.2.2 Child Care Facility Rules and Regulations PG – 35
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Key Point Enrollment records must be on file and contain critical information about the child to protect their safety. Key Point: Enrollment records must be on file and contain critical information about the child to protect their safety. Additional Resources Child Care Application for Enrollment Know Your Child Care Facility (English) (Spanish) Influenza Virus Brochure (English) (Spanish) Distracted Parent flyer Child Care Facility Rules and Regulations PG – 35
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Staff-to-Child Ratio Age of the Children Maximum Number of Children
Child Care Facility Rules and Regulations (RNRF) 2 Staff-to-Child Ratio Age of the Children Maximum Number of Children One (1) Caregiver Can Supervise Infants (Birth to 1 Year) 4 1-year-old children 6 2-year-old children 11 3-year-old children 15 4-year-old children 20 5-year-old children or older 25 Mixed age groups – includes child(ren) under 1 year of age over 1 year of age but under 2 years of age 2 years of age or older Ratio of age group of the majority of children in the group The Staff-to-Child ratio is a way of calculating the maximum number of children one caregiver can be responsible for while children are in care. The ratios are based on the ages of the children. As children get older, a caregiver can supervise more of them because their needs change as they develop self-help skills. For the optimal development and safety of children, it is important to have established staff-to-child ratios for a child care program. By limiting the number of children a caregiver can directly supervise, the caregivers are able to provide all of them with quality social interactions. The law states specific minimum requirements; however, many child care programs choose to keep their ratios smaller in order to provide a higher quality of care. According to the law, the staff-to-child ratios are as follows: Ratios must be maintained at all times when children are in care, including naptime. On field trips, there must be one additional staff person. A volunteer may be counted as a caregiver in order to meet ratio requirements, if the volunteer has met all of the training and background screening requirements. Rules and Regulations Florida Statutes: (4) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 2.3, G. School-Age Child Care Licensing Handbook: 2.3 Age of the Children Maximum Number of Children One (1) Caregiver Can Supervise Infants (Birth to 1 Year) 4 1-year-old children 6 2-year-old children 11 3-year-old children 15 4-year-old children 20 5-year-old children or older 25 Mixed age groups – includes child(ren) under 1 year of age over 1 year of age but under 2 years of age 2 years of age or older Ratio of age group of the majority of children in the group Child Care Facility Rules and Regulations PG – 36
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Key Point Maintaining staff-to-child ratios protects the safety of the children in care, while providing experiences that strengthen their development. Key Point: Maintaining staff-to-child ratios protects the safety of the children in care, while providing experiences that strengthen their development. Additional Resources Caring for Our Children – Child:Staff Ratio, Group Size, and Minimum Age Child Care Facility Rules and Regulations PG – 36
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 How Many? B A C D Approximate time required for this activity: 10 minutes Activity: What Is the Licensed Capacity? In order to protect the health and safety of children, it is critical to comply with the staff-to-child ratios at all times. Read each question and select an answer. 1. At ABC Child Care Center, the infant room has six infants under the age of one year old. How many caregivers do they need? 1 2 (Feedback: The staff-to-child ratio for infants is 1:4 therefore with six infants there needs to be two teachers.) 3 4 2. Diane is working with one-year-olds. She has five children in her class. Is she in compliance? Yes (Feedback: The staff-to-child ratio for one-year-olds is 1:6 therefore since she has five children, she is in compliance.) No 3. Beth and Samantha are the teachers in the two-year-old room. What is the maximum number of two-year-olds they can have in their classroom? 8 12 22 (Feedback: The staff-to-child ratio for two-year-olds is 1:11 therefore since there are two teachers, they can have up to 22 children.) 30 4. Kelly is the teacher of three-year-olds. She has 16 children in her class. Is she in compliance? Yes No (Feedback: The staff-to-child ratio for three-year-olds is 1:15 therefore since there is only one teacher, she can only have up to 15 children.) 5. David is the teacher of four-year-olds. He has 10 children in his room. Is he in compliance? Yes (Feedback: The staff-to-child ratio for four-year-olds is 1:20 there he is in compliance because he has less than 20 children.) 6. The school-age classroom has one teacher, Ben. What is the maximum number of children five years old and older that Ben can supervise? 15 20 25 (Feedback: The staff-to-child ratio for five-year-olds is 1:25 there since there is only one teacher, he can have up to 25 children.) 7. In the morning, the infant and one-year-old rooms are combined. If there are two infants in care, how many one-year-olds can one teacher watch in the same room? 2 (Feedback: The staff-to-child ratio for mixed age rooms with infants is 1:4 therefore there can be two additional children in this room for the teacher to be in compliance.) 6 8. In the morning, the children are all combined. If there is a one-year-old, two two-year-olds, and a three-year-old in care, how many four-year-olds can Sam watch in the same room? 2 (Feedback: The staff-to-child ratio for mixed age rooms with one-year-olds is 1:6 therefore since there is a total of four children already in the room, Sam can have two four-year-olds and still be in compliance.) 9. In the late afternoon, the preschool and school-age children are combined with two caregivers. If the majority of the children are three years old, what staff-to-child ratio should be used to be in compliance? 1:12 1:15 (Feedback: The staff-to-child ratio for mixed age rooms with children over two years old uses the ratio for the age of the majority of the children, which is three years old for this classroom.) 1:20 1:25 Child Care Facility Rules and Regulations PG – 37-38
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Child Care Facility Rules and Regulations (RNRF) 2 Attendance Records Maintain accurate attendance records throughout the day to ensure they know which children are in their care at any given time Daily attendance of children must be taken and recorded accurately by the child care personnel, documenting the times when each child enters and departs the program Daily attendance records must be kept as follows: For a minimum of four months for child care facilities For a minimum of 12 months for school-age programs It is important for child care personnel to maintain accurate attendance records throughout the day to ensure they know which children are in their care at any given time. Knowing this information can save lives during an emergency. Daily attendance of children must be taken and recorded accurately by the child care personnel, documenting the times when each child enters and departs the program. The family may document the times but the child care personnel are responsible for ensuring attendance records are complete and accurate. Attendance devices may be used, but personnel must ensure accuracy of the documented attendance. Attendance records for Voluntary Prekindergarten or School Readiness Programs may be used to meet the licensing requirement. Each classroom must have an attendance or class roster for the group of children. Daily attendance records must be kept as follows: For a minimum of four months for child care facilities For a minimum of 12 months for school-age programs If the child does not arrive to the program or the agreed upon designated pick-up location, child care personnel must communicate with the parent or guardian within one hour of the child’s scheduled arrival time, if no prior communication was received. If child care personnel are unable to reach the parent or guardian, the emergency contacts must be notified. Rules and Regulations Florida Statutes: (1), (7) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 7, 7.5 School-Age Child Care Licensing Handbook: 6.4 Child Care Facility Rules and Regulations PG – 39
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Child Care Facility Rules and Regulations (RNRF) 2 Key Point Daily attendance records are important to protect the safety of children. Key Point: Daily attendance records are important to protect the safety of children. Child Care Facility Rules and Regulations PG – 39
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General Supervision Requirements
Child Care Facility Rules and Regulations (RNRF) 2 General Supervision Requirements Directly supervise all children in care at all times Actively watching and directing children’s activities Must respond appropriately to each individual child’s needs, special interests, abilities, and cultures Lighting in the child care environment must be sufficient to allow the children to be seen and supervised Approximate time for this lesson: 10 minutes Child care personnel must directly supervise all children in care at all times. Direct supervision means actively watching and directing children’s activities within the same room or outside play area, and during transportation and activities outside the child care program, such as field trips, with the ability to actively respond to the needs of the children. The child care program is responsible for each child until an authorized individual, who includes a custodial parent, legal guardian, or any person approved by the parent or guardian in writing prior to release, picks them up. Authorized individuals must be verified using a picture form of identification, if unknown to the program. Caregivers must be assigned to a specific group of children and be with them at all times. Child care personnel must respond appropriately to each individual child’s needs, special interests, abilities, and cultures. For bathing and toileting, the appropriate level of supervision must be provided based on the child’s age and required needs. Child care personnel must not be under the influence of narcotics, alcohol, or other drugs that interfere with their ability to provide direct supervision. In order to meet the needs of the children while transporting them on foot or in a vehicle, there must be a means of instant communication available, such as a cellular phone or two-way radio. The lighting in the child care environment must be sufficient to allow the children to be seen and supervised. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (5)(a) Child Care Facility Handbook: 2.4.1 School-Age Child Care Licensing Handbook: 2.4 Child Care Facility Rules and Regulations PG – 40
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Child Care Facility Rules and Regulations (RNRF) 2 Key Point Direct supervision means actively watching children. Key Point: Direct supervision means actively watching children. Additional Resources Caring for Our Children – Supervision and Discipline Child Care Facility Rules and Regulations PG – 40
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Specific Supervision Requirements
Child Care Facility Rules and Regulations (RNRF) 2 Specific Supervision Requirements Outdoor play area Naptime Evening Meal time School-age program drop-off/pick-up points Designated location pick up/drop off During specific activities or at certain locations, there are specific supervision requirements that must be followed. These are: Outdoor play area – caregivers must position themselves to be able to directly supervise and observe all children Naptime – staff must be within sight and hearing of all children; and there must be enough staff to meet the staff-to-child ratios within the building on the same floors and they must be available, if needed Evening – staff must remain awake at all times Meal time – supervision must be appropriate for the child’s age and required needs; infants must be held for bottle feedings–no propped bottles; children must be individually fed; children must not be left in highchairs or feeding chairs other than during meal times; safety straps are required when in highchairs or feeding chairs to prevent falls School-age program drop-off/pick-up points – staff must communicate a plan with parent or guardian and must stay with the child until the custody of the child has been accepted by authorized individual; staff must also supervise children to ensure they are clear of the perimeter of all vehicles, and that pedestrian crosswalks in the vicinity of the program are clear as well, before the vehicle moves Designated location pick up/drop off – if a child is delivered to a child care program at a location off-site by someone other than a parent or guardian, they become the responsibility of the program upon satisfaction of the agreements made for this drop off—this may occur if the child care program is on a field trip and the child joins them at the location of the field trip; if the child is not present when the program is ready to return to the program location, they must confirm the whereabouts of the child prior to leaving Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (5)(b) Child Care Facility Handbook: 2.4.1, 2.4.2, 2.4.3, 2.4.4 School-Age Child Care Licensing Handbook: 2.4 Child Care Facility Rules and Regulations PG – 41
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Water Activity Supervision Requirements
Child Care Facility Rules and Regulations (RNRF) 2 Water Activity Supervision Requirements One person with a certified lifeguard certificate or equivalent present Constant and active supervision must be maintained when any child is in or near the water Caregivers must be within an arm’s length providing “touch supervision” If a child care program uses a swimming pool that exceeds three feet in depth, on-site or on a field trip; or areas of water such as beaches or lakes; there are specific supervision requirements that must be followed: There must be at least one person with a certified lifeguard certificate or equivalent present, who may serve as the additional adult if on a field trip Constant and active supervision must be maintained when any child is in or near the water Caregivers must be within an arm’s length providing “touch supervision” All swimming pool covers must be in compliance with the Virginia Graeme Baker Pool and Spa Safety Act A ring buoy and rope, rescue tube, or a throwing line and Shepard’s hook that will not conduct electricity must be available if a swimming pool more than six feet in width, length, or diameter is being used and long enough to reach the center of the pool, kept in good repair, and stored safely and conveniently for immediate access Child care personnel must be trained on the proper use of pool equipment Wading pools are prohibited For more information about water safety, take the Department of Children and Families’ course Water Safety in Child Care Programs. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (5)(b) Child Care Facility Handbook: 2.4.5 School-Age Child Care Licensing Handbook: 2.4 Additional Resources Pool Safety Tips Water Safety Tips Virginia Graeme Baker Pool and Spa Safety Act Child Care Facility Rules and Regulations PG – 42
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Transportation Requirements: Driver Requirements
Child Care Facility Rules and Regulations (RNRF) 2 Transportation Requirements: Driver Requirements Must have a valid Florida driver’s license with the proper endorsement An annual physical examination granting medical approval to drive A valid first aid and pediatric CPR certification Must have the contact information for the parent or guardian of each child being transported Emergency Care Plans, supplies, and medication must be available Approximate time for this lesson: 10 minutes Child care providers must comply with specific health and safety standards while transporting children in care. The driver of any vehicle used by a child care program to transport children must have a valid Florida driver’s license with the proper endorsement, an annual physical examination granting medical approval to drive, and a valid first aid and pediatric CPR certification. When transporting children, child care personnel must have the contact information for the parent or guardian of each child being transported either by vehicle or on foot. If a child has a medical condition, the Emergency Care Plans, supplies, and medication must be available to the child care personnel responsible for the activity involving transportation. The caregiver must be trained to recognize and respond appropriately to a medical emergency. For more information about transportation safety, take the Department of Children and Families’ course Transportation Safety. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 2.5, 2.5.1, 2.5.3 School-Age Child Care Licensing Handbook: 2.5.2 Child Care Facility Rules and Regulations PG – 43
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Child Care Facility Rules and Regulations (RNRF) 2 Key Point When transporting children, the driver must meet specific requirements. Key Point: When transporting children, the driver must meet specific requirements. Additional Resources Sample Physical Examination Form for Driver Applicant Caring for Our Children – Transportation Child Care Facility Rules and Regulations PG – 43
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Transportation Requirements: Transportation Log
Child Care Facility Rules and Regulations (RNRF) 2 Transportation Requirements: Transportation Log Required to complete a transportation log every time children are transported The transportation log must contain the following information: Name of each child Date and time of departure Date and time of arrival Signature of the driver; or child care personnel in charge, if walking Signature of second staff member or authorized personnel In order to ensure that all children who are being transported either in a vehicle or on foot by a child care program are safe and not left unsupervised in a vehicle or left at a location, each program is required to complete a transportation log every time children are transported. The transportation log must be retained on file at the program for 12 months and available for review by the licensing authority. The transportation log must contain the following information: Name of each child Date and time of departure Date and time of arrival Signature of the driver; or child care personnel in charge, if walking Signature of second staff member or authorized personnel All elements of the transportation log must be completed prior to transporting the children, verifying that all children are accounted for—including verification signatures. The same steps must be taken when departing the location and returning to the child care program. Upon arrival to the destination, the log must be completed immediately by: Marking each child on the log as the child departs the vehicle Conducting a physical inspection and visual sweep of the vehicle interior to ensure no child is left in the vehicle and then record, sign, and date the transportation log stating physical inspection and visual sweep was done and no children remain in the vehicle Having a second staff member, who must sign and date the transportation log verifying no children remain in the vehicle Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 2.5.2, 7 School-Age Child Care Licensing Handbook: 2.5.2 Child Care Facility Rules and Regulations PG – 44
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Child Care Facility Rules and Regulations (RNRF) 2 This is the sample transportation log from the Department’s website. Additional Resources Sample Transportation Log Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 2 Key Point The transportation log is important in accounting for all children departing from and returning to the child care program. Key Point: The transportation log is important in accounting for all children departing from and returning to the child care program. Child Care Facility Rules and Regulations PG – 44
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Transportation Requirements: Vehicle
Child Care Facility Rules and Regulations (RNRF) 2 Transportation Requirements: Vehicle Must be inspected annually by a mechanic to ensure it is in proper working order Must comply with the insurance requirements found in the Florida Statutes Number of individuals being transported may not exceed the manufacturer’s designated seating capacity Each child being transported must be seated appropriately based on their age A vehicle owned, operated, or regularly used by the child care program must be inspected annually by a mechanic to ensure it is in proper working order. Documentation that the annual inspection occurred must be maintained by the child care program in the vehicle. Child care programs must comply with the insurance requirements found in the Florida Statutes. Parents’ personal vehicles used for transporting children during field trips are excluded from meeting these requirements. While transporting children, the interior of the vehicles must be kept at comfortable temperatures. The number of individuals being transported may not exceed the manufacturer’s designated seating capacity or the number of factory-installed seat belts. Additionally, the staff-to-child ratio must be maintained at all times. If the driver meets the background and training requirements, they can be included in the ratio. Each child being transported must be seated in a back seat using a factory-installed seat belt or federally approved child safety restraint that is installed, secured, and used in accordance with the manufacturer’s instructions, which are maintained in the vehicle or on file at the program. When transporting children, the following must be followed: Children aged birth to one year old must be secured in a rear-facing car safety seat Children aged one to three years old must be in a restraint device, such as a separate carrier or built in child seat Children aged four years old must be in a restraint device, such as a separate carrier, built-in child seat, or child booster seat with appropriate seat belt Children aged five years old or older must be in seat belts Any vehicle must accommodate for the placement of wheelchairs when necessary Rules and Regulations Florida Statutes: (4) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 2.5.4, 2.5.5 School-Age Child Care Licensing Handbook: 2.5.1 Child Care Facility Rules and Regulations PG – 45
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Child Care Facility Rules and Regulations (RNRF) 2 Key Point The vehicle(s) used to transport children must be maintained and in good repair. Key Point: The vehicle(s) used to transport children must be maintained and in good repair. Additional Resources Sample Vehicle Inspection Form Child Care Facility Rules and Regulations PG – 45
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Transportation Log Approximate time required for this activity: 5 minutes Activity: Transportation Log A transportation log is a tool that can save lives when completed properly. Child care professionals must be able to complete each section of the log correctly. Review the log and determine the errors in the log, if there are any. Answer Key: Name of program is missing Missing in and out of vehicle checks for some of the children Signature of the driver is missing Date of the signature of the second staff person is missing Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) Planned Activities 2 Must have a written plan of scheduled activities that is followed by the caregivers and posted in a visible location accessible to the families Electronic media should be restricted based on age of child Developmentally appropriate means being: Age appropriate Individually appropriate Socially and culturally appropriate Approximate time for this lesson: 10 minutes Each group or class must have a written plan of scheduled activities that is followed by the caregivers and posted in a visible location accessible to the families. The Department recommends child care programs share information about activities with families on a daily basis. The written plan must be developmentally appropriate and meet the needs of children in care. The plan must include: A variety of activities that promote development in the areas of emotional, social, intellectual, and physical growth Activities that range from structured to unstructured Opportunities for children to choose their own activities from the daily schedule Active and quiet activities Opportunities to build emotionally secure relationships with caregivers Outdoor play at least twice per day, weather permitting, and alternative activities in case of bad weather Meals, snacks, and naptimes, if appropriate for the ages of the children and the times they are in care An appropriate daily schedule providing flexibility and transition periods, which help children move smoothly from one activity to the next Scheduled time for academic support or homework assistance for school-age children Developmentally appropriate means being: Age appropriate – based on the child’s chronological age Individually appropriate – based on the child’s actual level of development, which may be delayed, on target, or advanced in one or all areas Socially and culturally appropriate – based on the child’s home, community, and school beliefs and practices Many child care programs have electronic media such as televisions, computers, or tablets. It is important to understand the rules prohibit the use of electronic media for children under two years old. For older children, it may only be used for educational purposes or physical activity and for no more than 2 hours per day. Computer use should be limited to no more than 15 minutes unless it is being used for academic purposes. Children birth to one year old must be provided adequate time and space to engage in activities that promote physical development, such as tummy time, crawling, and sitting. Infant swings may be used for no more than 30 minutes at a time and no more than twice a day. Infants must be provided outdoor time each day, weather permitting. Child care programs must implement practices that promote consistency and continuity of care, especially with infants and toddlers. Routines are important to make children feel safe and secure. Rules and Regulations Florida Statutes: (2)(c) Florida Administrative Code: Child Care Facility Handbook: 2.6 School-Age Child Care Licensing Handbook: 2.6 Child Care Facility Rules and Regulations PG – 46-47
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Child Care Facility Rules and Regulations (RNRF) 2 Key Point The activity plan for the classroom is important to ensuring all areas of development are being addressed and parents are aware of what is happening throughout the day. Key Point: The activity plan for the classroom is important to ensuring all areas of development are being addressed and parents are aware of what is happening throughout the day. Additional Resources Developmentally Appropriate Practice (DAP) Introduction Overview Media and Young Minds Policy Statement Caring for Our Children – Program of Developmental Activities Child Care Facility Rules and Regulations PG – 47
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Child Enrichment Service Providers
Child Care Facility Rules and Regulations (RNRF) 2 Child Enrichment Service Providers Provides enrichment activities, such as gymnastics or music instruction, to specific children during a specific time, but is not part of the regular child care program Written consent for the child to participate Not considered a volunteer or child care personnel Not required to be under direct or constant supervision of child care personnel A child enrichment service provider is an individual who provides enrichment activities, such as gymnastics or music instruction, to specific children during a specific time, but is not part of the regular child care program. Child enrichment service providers typically come to a child care program periodically (perhaps once a week or once a month) to provide these activities. A child’s parent or guardian must provide written consent for the child to participate in the activity and acknowledge that it is not part of the child care program. The child enrichment service provider is not considered a volunteer or child care personnel; however, they must be of good moral character using Level 2 background screening standards. They must meet screening requirements prior to providing services and are not required to be under direct or constant supervision of child care personnel. Rules and Regulations Florida Statutes: Florida Administrative Code: Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 48
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Child Care Facility Rules and Regulations (RNRF) 2 Field Trips Notify parents or guardians at least two days in advance Include the date, time, and location of the field trip on the notification, which may be posted in the program or sent home individually Obtain written permission for the child to participate, which may be a general permission slip to participate in all field trips or specific to each field trip Ensure the lead caregiver of the trip has the contact information for each child participating Field trips provide children opportunities to explore the community and engage in experiences to expand their development. A child care program is not required to take the children on field trips but if they decide to, the program must: Notify parents or guardians at least two days in advance Include the date, time, and location of the field trip on the notification, which may be posted in the program or sent home individually Obtain written permission for the child to participate, which may be a general permission slip to participate in all field trips or specific to each field trip Maintain parental permission documentation on file for at least four months from the date of the field trip Ensure the lead caregiver of the trip has the contact information for each child participating Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 2.7, 7 School-Age Child Care Licensing Handbook: 2.7 Child Care Facility Rules and Regulations PG – 48
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Child Discipline Written child discipline and expulsion policy outlining how discipline will be handled Must be developmentally appropriate and support social-emotional and behavioral health promotion practices Prohibited from spanking children or using any form of physical punishment Children shall not be subjected to discipline that is severe, humiliating, or frightening. Discipline shall not be associated with food, rest, or toileting Approximate time for this lesson: 20 minutes Child care programs are required to develop a written child discipline and expulsion policy outlining how discipline will be handled. The policy must be developmentally appropriate and support social-emotional and behavioral health promotion practices. The policy should outline the intervention procedures for caregivers to do to prevent and respond to challenging behaviors. All program personnel must comply with the written policy. Each child care program is required to provide each family with a copy of the discipline policy to ensure they understand how the program will handle any issues while the child is in care. The program must have verification the family has received the policy, which can be a signed form. It is important to understand that all child care programs are prohibited from spanking children or using any form of physical punishment. Corporal punishment may not be used in any child care program; this includes but is not limited to hitting, demanding excessive exercise, eating soap, exposure to extreme temperatures, or harsh handling of children. Children shall not be subjected to discipline that is severe, humiliating, or frightening. Discipline shall not be associated with food, rest, or toileting. Children cannot be isolated in a room, closet, or area where they are not seen or supervised. Children cannot be bound or tied, have their mouths taped, or have their movement restricted. Children may not be put in a crib or portable crib as a form of discipline. No abusive, profane, or sarcastic language, or verbal abuse, may be used with children. Active indoor and outdoor play may not be withheld from children who misbehave. In other words, if a child misbehaves during circle time, caregivers cannot make them miss outdoor time. Child care personnel may not commit any acts of abuse or neglect with children in their care. For more information about guidance and discipline, take the Department of Children and Families’ course Basic Guidance and Discipline. Rules and Regulations Florida Statutes: (12) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 2.8, 7 School-Age Child Care Licensing Handbook: 2.8, 6.1.2 Child Care Facility Rules and Regulations PG – 49
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Child Care Facility Rules and Regulations (RNRF) 2 Key Point Child care personnel must implement the discipline policy to ensure children are not subjected to prohibited practices. Key Point: Child care personnel must implement the discipline policy to ensure children are not subjected to prohibited practices. Additional Resources Caring for Our Children – Supervision and Discipline Child Care Facility Rules and Regulations PG – 49
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Child Safety Report suspected child abuse and neglect Child care personnel must appropriately interact with children to foster a healthy, safe environment that will encourage children’s overall development. Aggressive, demeaning, or intimidating interactions are strictly prohibited. Child care personnel have an ethical and legal responsibility to report suspected child abuse and neglect. Any acts or omissions that meet the definition of child abuse or neglect provided in Chapter 39, F.S. or Chapter 827, F.S., will constitute a violation of the standards and an imposed sanction. Failure to perform the duties of a mandatory reporter constitutes a violation of the standards. Child care personnel must appropriately interact with children to foster a healthy, safe environment that will encourage children’s overall development. Aggressive, demeaning, or intimidating interactions are strictly prohibited. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 8.2 School-Age Child Care Licensing Handbook: 7.2 Additional Resources Florida Abuse Hotline Brochure Child Care Facility Rules and Regulations PG – 50
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Child Care Facility Rules and Regulations (RNRF) 2 Discipline Policy Reflect on the information included in the policy. Think about what you have learned regarding the rules and regulations governing discipline in child care. Act by suggesting edits to the policy or discussing how the policy accurately reflects the rules and regulations with your director. Approximate time required for this activity: 5 minutes Reflect, Think, Act: Discipline Policy Note to Trainer: This activity should be introduced to the participant and then instruct them to complete the reflection after the course has concluded. Re-read the discipline policy where you work. If you are not currently working in child care, search for a discipline policy online. Reflect on the information included in the policy. Think about what you have learned regarding the rules and regulations governing discipline in child care. Act by suggesting edits to the policy or discussing how the policy accurately reflects the rules and regulations with your director. Child Care Facility Rules and Regulations PG – 51
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 The Inspection Mr. Kind is a new director for the program. He is 24 years old and recently earned his Director Credential. In reviewing the enrollment records, 57 of the 58 children have an enrollment record, which includes the discipline and expulsion program policies. The one enrollment record that is missing is for a new child who just enrolled last week. Approximate time required for this activity: 10 minutes Activity: The Inspection Note to the trainer: This activity can be completed either as a large group or you can assign each question to a small group. In order to protect the health and safety of children, programs are inspected to see if they are in compliance with the rules and regulations. For this activity, you are going to be the licensing counselor inspecting a program for compliance. Read each question and select an answer. Answer Options: In Compliance or Out of Compliance Mr. Kind is a new director for the program. He is 24 years old and recently earned his Director Credential. (In Compliance – Child Care Facility Standards Classification Summary: 2, a staff person who is at least 21 years old must be in charge of the program and on the premises at all times during operating hours.) In reviewing the enrollment records, 57 of the 58 children have an enrollment record, which includes the discipline and expulsion program policies. The one enrollment record that is missing is for a new child who just enrolled last week. (Out of Compliance – Child Care Facility Standards Classification Summary: 43, an enrollment record is required for each child in the program.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 The Inspection (cont.) Each classroom has an attendance record, which has each child signed in and out by the families. The program has attendance records for the past year on file for review. Answer Options: In Compliance or Out of Compliance Each classroom has an attendance record, which has each child signed in and out by the families. The program has attendance records for the past year on file for review. (In Compliance – Child Care Facility Standards Classification Summary: 46, attendance records are required to be kept on file for at least four months for a child care facility and must accurately reflect when the child enters and departs the program.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 The Inspection (cont.) The program transports school-age children to and from school. Ms. Brown drives the van each day. Her personnel file includes the following documents: a valid Florida driver’s license with proper endorsement, valid first aid and CPR certificates, and the introductory 40-clock-hour training certificates (Parts I and II). Answer Options: In Compliance or Out of Compliance The program transports school-age children to and from school. Ms. Brown drives the van each day. Her personnel file includes the following documents: a valid Florida driver’s license with proper endorsement, valid first aid and CPR certificates, and the introductory 40-clock-hour training certificates (Parts I and II). (Out of Compliance – Child Care Facility Standards Classification Summary: 6, she is missing the annual physical examination showing she is approved to drive.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 2 Module 2 Summary You have achieved this module’s learning objectives if you can: Summarize the General Requirements required for child care programs Module 2 Summary Here is a summary of key points for Module 2: General Requirements. Child care programs must complete an annual application for licensure. If an initial or renewal application for licensure is approved, one of three statuses of licensure is issued: annual, provisional, or probationary status. Child care programs are subject to inspections to ensure compliance with the standards. Enrollment records must be on file and contain critical information about the child to protect their safety. Maintaining staff-to-child ratios protects the safety of the children in care, while providing experiences that strengthen their development. Daily attendance records are important to protect the safety of children. Direct supervision means actively watching children. When transporting children, the driver must meet specific requirements. The transportation log is important in accounting for all children departing from and returning to the child care program. The vehicle(s) used to transport children must be maintained and in good repair. The activity plan for the classroom is important to ensuring all areas of development are being addressed and parents are aware of what is happening throughout the day. Child care personnel must implement the discipline policy to ensure children are not subjected to prohibited practices Conclusion You have achieved this module’s learning objectives if you can: Define the roles and responsibilities of a child care professional Describe different types of child care programs Identify the key agencies and resources available to child care professionals Recognize how the Florida Statutes, Florida Administrative Code, and the Child Care Facility Handbook align to protect the health and safety of children in child care programs Child Care Facility Rules and Regulations PG – 52-54
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Child Care Facility Rules and Regulations Module 3: Physical Environment and Health Requirements Approximate time required for this module: 115 minutes Welcome to Module 3: Physical Environment and Health Requirements. Children may have lifelong impacts from adverse effects of environmental factors, such as hazardous materials or toxicants, so it is important for child care personnel to ensure the physical environment is safe and healthy. This module will explore the Physical Environment section of the rules, which includes health and safety elements, toxic materials, rooms occupied by children, the outdoor play area, napping and sleeping requirements, the restroom and bath facilities, fire safety and emergency preparedness, food preparation, sanitation, and equipment. This module will also explore the Health Requirements section of the rules and regulations that govern child care facilities, including health records. Child Care Facility Rules and Regulations PG – 55
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Module Goal and Learning Objectives
Child Care Facility Rules and Regulations (RNRF) 3 Module Goal and Learning Objectives Module Goal Participants will examine the Physical Environment and Health Requirements sections of the standards. Learning Objectives After successfully completing this module, you will be able to: Summarize the Physical Environment requirements Identify the Health Requirements, including health records Module Goal Participants will examine the Physical Environment and Health Requirements sections of the standards. Learning Objectives After successfully completing this module, you will be able to: Summarize the Physical Environment requirements Identify the Health Requirements, including health records Child Care Facility Rules and Regulations PG – 55
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General Health and Safety Requirements
Child Care Facility Rules and Regulations (RNRF) 3 General Health and Safety Requirements Must be clean, in good repair, and free from health and safety hazards Inspect the indoor and outdoor play areas daily for health and safety hazards Smoking is prohibited within the child care facility General cleanup activities may take place while children are present. Facilities should meet state or local laws regarding carbon monoxide detectors. Approximate time for this lesson: 10 minutes All child care programs must be clean, in good repair, and free from health and safety hazards. Hazards may include standing water, open diaper pails, unsanitized potty chairs, adult scissors, knives, etc. Caregivers must inspect the indoor and outdoor play areas daily for health and safety hazards, which if found, must be corrected before children use the play area. Child care directors must ensure all areas and equipment are free from fire hazards, such as lint build up in the heating and air vents, dryer vents, and exhaust fans; and grease build up in ovens, etc. Strangulation hazards, such as strings or cords long enough to wrap around a child’s neck, must not be accessible to children. Guardrails, baby gates, or other protective barriers must be provided if there is more than a 30” vertical distance to fall such as sides of stairs, ramps, or walking surfaces. Electrical outlets must be tamper resistant or have safety covers. No electrical device or apparatus accessible to children shall be located in a place that can be plugged in while a person is in contact with a water source, such as a sink. Smoking is prohibited within the child care facility, when children are present in outdoor areas or on field trips, and in vehicles when being used to transport children. Families must be notified in writing that smoking, including e-cigarettes, is prohibited on the premises of the child care facility. General cleanup activities that are part of the daily routine, including wiping the tables, sweeping, and soaking toys in a tub on a countertop may take place while children are present. However, cleaning that includes hazardous materials, or poses a risk of slipping or falling, must not take place while children are in the rooms. Facilities should meet state or local laws regarding carbon monoxide detectors. If the program has carbon monoxide detectors, they should be tested monthly, with batteries changed yearly and replaced as necessary. Documentation of testing detectors must be maintained for the licensing authority to review. Design and construction of a new child care facility or modifications to an existing facility must meet the requirements of the applicable local governing body. Rules and Regulations Florida Statutes: Florida Administrative Code: Child Care Facility Handbook: 3.1 School-Age Child Care Licensing Handbook: 3.1 Child Care Facility Rules and Regulations PG – 56
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point Child care personnel should conduct daily inspections to ensure the indoor and outdoor spaces are clean, in good repair, and free from health and safety hazards. Key Point: Child care personnel should conduct daily inspections to ensure the indoor and outdoor spaces are clean, in good repair, and free from health and safety hazards. Additional Resources Caring for Our Children – Tobacco and Drug Use Child Care Facility Rules and Regulations PG – 56
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Animal Vaccinations and Vermin Control
Child Care Facility Rules and Regulations (RNRF) 3 Animal Vaccinations and Vermin Control Must be free of vermin infestation Pest control must not take place in rooms while children are present. Animals, they must be properly vaccinated, free from disease, and clean. kept in the classrooms must be caged and the cages must be kept clean Programs must be free of vermin infestation. Pest control must not take place in rooms while children are present. Any pest control that is used by the program must adopt an integrated pest management program to ensure long-term, environmentally sound pest suppression. Practices include pest exclusion, sanitation, clutter control, and elimination of conditions that attract pest infestations. If a child care program has animals, they must be properly vaccinated, free from disease, and clean. Animals or birds that are kept in the classrooms must be caged and the cages must be kept clean. Vaccination records must be available for the licensing authority to review. Animals are not allowed to freely roam the indoor or outdoor premises. Animals are prohibited from areas where food is prepared, stored, or served. Poisonous or aggressive animals are prohibited. Families must be notified, in writing, if the program has animals. Notification may be included in the family handbook, written flier, statement on the enrollment form, or posted on a bulletin board. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.1C, 3.1H School-Age Child Care Licensing Handbook: 3.1.1, 3.1.3 Additional Resources Caring for Our Children – Animals Child Care Facility Rules and Regulations PG – 57
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Harmful Materials All potentially harmful items must be labeled and used according to the manufacturer’s recommendation. Potentially dangerous materials must be stored in a locked area or be inaccessible and out of the reach of children at all times. Firearms and weapons are prohibited Narcotics, alcohol, or other impairing drugs are prohibited All areas and surfaces accessible to children must be free from: Toxic substances Bio contaminants Hazardous materials, equipment, and tools All potentially harmful items must be labeled and used according to the manufacturer’s recommendation. Potentially dangerous materials include, but are not limited to, power tools, plastic bags, lighters, knives, and cleaning supplies. Potentially dangerous materials must be stored in a locked area or be inaccessible and out of the reach of children at all times. Firearms and weapons are prohibited within the child care facility building or upon any person located on the premises, except law enforcement officers. Narcotics, alcohol, or other impairing drugs must not be present on the premises or in the vehicles used by the child care program. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.2 School-Age Child Care Licensing Handbook: 3.2 Child Care Facility Rules and Regulations PG – 58
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point Harmful materials, such as toxic substances and firearms, must be stored in a locked area or be inaccessible and out of the reach of children at all times. Key Point: Harmful materials, such as toxic substances and firearms, must be stored in a locked area or be inaccessible and out of the reach of children at all times. Additional Resources Caring for Our Children – Prevention and Management of Toxic Substances Child Care Facility Rules and Regulations PG – 58
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Rooms Occupied by Children
Child Care Facility Rules and Regulations (RNRF) 3 Rooms Occupied by Children Must have adequate lighting Screens are required when windows or doors are open for more than entering or exiting purposes An inside temperature of 65oF–82oF must be maintained at all times Adequate ventilation must also be maintained All areas of the child care facility must have adequate lighting. A minimum of 20 foot-candles of lighting are required to ensure adequate brightness. In areas where children are working, such as reading and art areas, 50 foot-candles at the work surface are required. During naptime, lighting must be sufficient for staff to visually observe and supervise children. Screens are required when windows or doors are open for more than entering or exiting purposes. Screens must be maintained and prevent insects or rodents from entering the program. Screens are not required for open-air classrooms or picnic areas. An inside temperature of 65oF–82oF must be maintained at all times. Adequate ventilation must also be maintained, especially in art areas, during cleaning or disinfecting, or pest control, in order to prevent children and personnel from inhaling harmful fumes. Rules and Regulations Florida Statutes: Florida Administrative Code: Child Care Facility Handbook: 3.3 School-Age Child Care Licensing Handbook: 3.3 Additional Resources Caring for Our Children – Lighting Child Care Facility Rules and Regulations PG – 59
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Licensed Capacity Maximum number of children that may be cared for in the program at one time. Based on: Indoor usable space Outdoor square footage Sewer/septic capacity Number of toilets and wash bins The licensed capacity of a child care program is the maximum number of children that may be cared for in the program at one time. The licensing authority is responsible for determining the licensing capacity of the child care program using the following factors: Indoor usable space Outdoor square footage Sewer/septic capacity Number of toilets and wash bins Licensed capacity is determined by the most restrictive of these factors. The total number of children in care on-site and while on field trips may never exceed the facility’s licensed capacity. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.4.1 School-Age Child Care Licensing Handbook: 3.4.1 Child Care Facility Rules and Regulations PG – 60
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point The licensed capacity of the child care facility is the number of children that may attend the program at one time, including transportation and field trips. Key Point: The licensed capacity of the child care facility is the number of children that may attend the program at one time, including transportation and field trips. Child Care Facility Rules and Regulations PG – 60
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Indoor Space Total Interior Space – Unusable Space =
Child Care Facility Rules and Regulations (RNRF) 3 Indoor Space Total Interior Space – Unusable Space = Useable Indoor Floor Space Useable Indoor Floor Space / Square Foot per Child = Licensed Capacity Minimum of 35 square feet of usable indoor space for each child. However, if the child care program held a license on October 1, 1992, it is required to have a minimum of 20 square feet of usable indoor space for each child. Approximate time for this lesson: 25 minutes Usable indoor floor space is the space available for children’s use for indoor play, classroom activities, and napping. Usable space also includes cubbies, cabinets, and shelves that are used as open storage that is accessible to the children. Non-usable space includes stairways, toilet and bath facilities, permanent fixtures, and non-moveable furniture. Additionally, kitchens or designated food preparation areas, offices, laundry rooms, storage areas, etc. are not included when determining usable floor space. Total Interior Space – Unusable Space = Useable Indoor Floor Space Useable Indoor Floor Space / Square Foot per Child = Licensed Capacity Child care programs are required to have a minimum of 35 square feet of usable indoor space for each child. However, if the child care program held a license on October 1, 1992 and has remained continuously licensed, it is required to have a minimum of 20 square feet of usable indoor space for each child. Child Care Facility Rules and Regulations PG – 61
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Indoor Space Total Interior Space – Unusable Space =
Child Care Facility Rules and Regulations (RNRF) 3 Indoor Space Total Interior Space – Unusable Space = Useable Indoor Floor Space Interior Space (23 x 25) – Unusable Space (12 square feet + 3 square feet) = 560 square feet per classroom x 4 classrooms = 2,240 square feet useable indoor floor space Useable Indoor Floor Space / Square Foot per Child = Licensed Capacity 560 useable square feet indoor floor space/35 square feet per child = 16 children licensed capacity per classroom x 4 classrooms = maximum 64 children capacity for the program A new child care program being licensed has four classrooms; each room is 23 feet wide and 25 feet long. Each classroom has a 12 square foot bathroom and a 3 square foot closet. This program has 2,240 square feet useable indoor floor space and has a program capacity of 64 children. Interior Space (23 x 25) – Unusable Space (12 square feet + 3 square feet) = 560 square feet per classroom x 4 classrooms = 2,240 square feet useable indoor floor space 560 useable square feet indoor floor space/35 square feet per child = 16 children licensed capacity per classroom x 4 classrooms = maximum 64 children capacity for the program Child Care Facility Rules and Regulations PG – 61
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Indoor Space Infants are in care must have open indoor floor space for them to crawl School-age child care programs may request permission from the licensing authority to operate under an exception to usable indoor floor space Each room routinely used as a classroom must provide the minimum 35 square footage of usable indoor floor space per child. When infants are in care, they must have open indoor floor space for them to crawl, beyond cribs and playpens. This can be the same space used for cribs and plays pens, if they can be moved to allow for open floor space. School-age child care programs may request permission from the licensing authority to operate under an exception to usable indoor floor space. For example, the program may have a large outdoor play area with pavilions that they use for multiple purposes, which could substitute for the lack of indoor space. Rooms that are used for sedentary activities may have a minimum of 20 square feet of usable space per child. Each room routinely used as a classroom must provide the minimum 35 square footage of usable indoor floor space per child. During periods of transition, not to exceed 30 minutes, when children are arriving in the morning and departing from the child care facility in the evening, the indoor space requirement is suspended but they must remain in compliance with local fire ordinances. Rules and Regulations Florida Statutes: (6) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.4.2 School-Age Child Care Licensing Handbook: 3.4.2 Child Care Facility Rules and Regulations PG – 61
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point Usable floor space for facilities is calculated by first measuring the wall-to-wall interior space at floor level and then subtracting the non-usable space. Key Point: Usable floor space for facilities is calculated by first measuring the wall-to-wall interior space at floor level and then subtracting the non-usable space. Child Care Facility Rules and Regulations PG – 62
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Multipurpose Rooms Space that is used as a common dining area or for large group activities is included in the usable indoor floor space for purposes of determining the overall child care program facility, if the space is used regularly. Space that is used as a common dining area or for large group activities is included in the usable indoor floor space for purposes of determining the overall child care program facility, if the space is used regularly. These spaces may not be counted to expand the capacity of an individual room. While a common area is being used for dining or large group activities, square footage per child does not apply and the capacity may be greater than under normal use; however, minimum square footage per child in accordance with the local fire authority must be maintained. Rules and Regulations Florida Statutes: (6) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.4.3 School-Age Child Care Licensing Handbook: 3.4.3 Child Care Facility Rules and Regulations PG – 62
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Outdoor Space Must be clean and free of litter, nails, glass, and other hazards. Child care personnel must be able to clearly see all children at all times. There must be shade available in the outdoor play space, which may be provided by trees, buildings, or structures. Metal and dark-colored surfaces may not be utilized in direct sunlight if children come into direct contact with them because of how hot they become. Must be fenced or walled to prevent children from accessing water hazards, traffic areas, and other dangerous spaces Outdoor space must be large enough to keep children from getting hurt by colliding into one another or being hit when children are using equipment, such as swings. Outdoor play areas must be clean and free of litter, nails, glass, and other hazards. Child care personnel must be able to clearly see all children at all times. There must be shade available in the outdoor play space, which may be provided by trees, buildings, or structures. Metal and dark-colored surfaces may not be utilized in direct sunlight if children come into direct contact with them because of how hot they become. Programs that are designated as urban child care facilities may substitute indoor play space for outdoor play space if there is no outdoor play area available; however, the indoor play space must include additional square footage, appropriate air ventilation, and developmentally appropriate equipment. The additional indoor play space must allow for 45 square feet of usable space per child for 25% of the licensed capacity of the program. Indoor recreational facilities and evening child care programs are not required to provide outdoor play space as long as there is an indoor play area that promotes gross motor skill development. Outdoor play areas must be fenced or walled to prevent children from accessing water hazards, traffic areas, and other dangerous spaces. The fencing must be a minimum of four feet in height and remain at ground level. The fencing must be continuous and have no gaps larger than 3 ½ inches so children do not exit the space. The fence must be free from erosion and buildup to prevent access by children or animals. Outdoor play areas must have two exits with at least one being remote from the building, except for programs with outdoor play areas approved prior to this regulation being implemented. School-age child care programs may request permission from the licensing authority to operate under an exception to usable outdoor space. For example, the program may have limited green space, but there is a gymnasium available for use to accommodate gross motor activity. Because of the age of the children, school-age child care programs may operate without a fence if all of the following are met: An additional staff person beyond the staff-to-child ratio is present at all times during outdoor activities The outdoor play area is bordered by a road or street open to travel by the public with a speed limit of 25 miles per hour (mph) or less, or a road or street with a speed limit of 35 mph or less; and the playground is a minimum of 30 feet from the edge of the road It is approved by the licensing authority to operate without a fence Rules and Regulations Florida Statutes: (6), Florida Administrative Code: 65C (2) Child Care Facility Handbook: 3.4.4, 3.5 School-Age Child Care Licensing Handbook: 3.4.4, 3.5 Child Care Facility Rules and Regulations PG – 63
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point Outdoor play space must be designed to ensure children are directly supervised and free from injury or harm. Key Point: Outdoor play space must be designed to ensure children are directly supervised and free from injury or harm. Child Care Facility Rules and Regulations PG – 63
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Calculating Outdoor Space
Child Care Facility Rules and Regulations (RNRF) 3 Calculating Outdoor Space {Indoor capacity – Infants younger than one year} / 2 = One-half of licensed capacity not including infants x 45 sq. ft. = Minimum required outdoor square footage Required to have a minimum of 45 square feet of outdoor space for each child (64 children – 4 infants)/2 x 45 square feet = 1,350 square feet 10 children x 45 square feet = 450 square feet Outdoor space is calculated after the indoor space is calculated. Usable outdoor play space is safe, sanitary, and fenced in accordance with minimum licensing standards. In some cases, school-age child care programs may qualify for an exemption to the fencing requirement. Screened porches and covered patios are considered to be outdoor space rather than indoor space. Hazards, such as air conditioner units, that are within the outdoor play area must be made inaccessible to children and must be deducted from the usable outdoor square footage. The total number of children using the outdoor play space may not exceed the outdoor capacity. {Indoor capacity – Infants younger than one year} / 2 = One-half of licensed capacity not including infants x 45 sq. ft. = Minimum required outdoor square footage The child care program is required to have enough outdoor space to allow half of the licensed capacity (excluding infants) to play at one time. If the child care program has a licensed capacity of 64 children and includes 4 infants then it would be required to have at least 1,350 square feet of usable outdoor space. (64 children – 4 infants)/2 x 45 square feet = 1,350 square feet Child care programs are required to have a minimum of 45 square feet of outdoor space for each child. If the three-year-old child care class has 10 children then there must be at least 450 square feet on the playground they can use for outdoor time. 10 children x 45 square feet = 450 square feet Rules and Regulations Florida Statutes: (6) Florida Administrative Code: 65C (2) Child Care Facility Handbook: 3.4.4, 3.5 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 64
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point Outdoor square footage cannot be calculated until the indoor square footage has been determined. Key Point: Outdoor square footage cannot be calculated until the indoor square footage has been determined. Child Care Facility Rules and Regulations PG – 64
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Napping, Resting, and Sleeping Requirements
Child Care Facility Rules and Regulations (RNRF) 3 Napping, Resting, and Sleeping Requirements Each child must be provided safe and sanitary bedding to be used when sleeping or napping in a child care program Naptime bedding includes sleep bedding, cots, playpens, play yards, or floor mats. Floor mats must be at least one inch thick and covered with an impermeable surface that is cleaned and sanitized or disinfected after each use. For licensing standards purposes: Sleeping = normal nighttime sleep cycle Napping = brief period of rest during daylight or early evening hours Each child must be provided safe and sanitary bedding to be used when sleeping or napping in a child care program. Naptime bedding is not required for school-age children; however, the program must provide an area for children who choose to rest. Sleep bedding is required for all children who sleep overnight in the program and includes bed, cribs, or mattresses but air or foam mattresses are prohibited. Naptime bedding includes sleep bedding, cots, playpens, play yards, or floor mats. Bedding must be the appropriate size for the child. No double or multi-deck cribs, cots, or beds may be used. Floor mats must be at least one-inch thick and covered with an impermeable surface that is cleaned and sanitized or disinfected after each use. For napping, children up to one year of age must be in a crib, playpen, or play yard with sides that meets the Code of Federal Regulations. Crib sides must be secured while there is an infant in it. Bar spacing on the crib may not exceed two-and-three-eighths inches. Cribs must be located away from window blinds or drapes. If the linens are used by only one child then they must be washed at least once a week or when soiled or dirty. If more than one child uses the linens, they must be washed after each usage. Bedding and linens must be stored in a sanitary manner that prevents the spread of germs and lice; they must not be kept in the bathroom, unless stored in a closed cabinet. If children are sleeping overnight at the child care program, staff must ensure the children participate in common bedtime routines, such as brushing their teeth, and washing their faces and hands. Toothbrushes, towels, and washcloths cannot be shared. Toothbrushes must be stored so they are not touching each other. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.6.1, 3.6.3 School-Age Child Care Licensing Handbook: 3.6 Child Care Facility Rules and Regulations PG – 65
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point Each child must have their own bedding to reduce the spread of germs. Key Point: Each child must have their own bedding to reduce the spread of germs. Additional Resources Crib Safety Questions and Answers Caring for Our Children – Sleep and Rest Areas Child Care Facility Rules and Regulations PG – 65
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Napping and Sleeping Space
Child Care Facility Rules and Regulations (RNRF) 3 Napping and Sleeping Space Children must have their own designated sleeping area where they can sleep or quietly rest. A minimum of 18 inches must be maintained around the individual napping or sleeping spaces. Two sides may be against a solid barrier such as a wall; however, a solid crib side does not meet this requirement. All child care personnel who care for infants must follow safe sleep practices Children must have their own designated sleeping area where they can sleep or quietly rest. When not in use, this space may be used as indoor floor space. Napping or sleeping spaces may not be under furniture or against furniture, creating a hazard. These spaces may not block exit areas. A minimum of 18 inches must be maintained around the individual napping or sleeping spaces. Two sides may be against a solid barrier such as a wall; however, a solid crib side does not meet this requirement. All child care personnel who care for infants must follow safe sleep practices recommended by the American Academy of Pediatrics. Cribs must have tight fitted sheets with no excess bedding, such as bumper pads, comforters, pillows, stuffed animals, etc., which can pose a strangulation or suffocation risk. All programs must have written policies and procedures to identify and prevent shaken baby syndrome and abusive head trauma. Children who are unable to roll over must be put on their backs to sleep on a firm surface to reduce the risk of Sudden Infant Death Syndrome (SIDS), unless a physician authorizes an alternate position and the documentation is on file with the child care program. For more information about safe sleep practices, take the Department of Children and Families’ course Safe Sleep Practices for Child Care. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.6.2, 3.6.4 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 66
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Key Point Each child must have their own designated napping space that is 18” apart from others. Key Point: Each child must have their own designated napping space that is 18” apart from others. Additional Resources Florida Department of Children and Families’ The Safe Sleep Campaign Safe to Sleep Public Education Campaign Caring for Our Children – Safe Sleep Child Care Facility Rules and Regulations PG – 66
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Restrooms and Bath Facilities
Child Care Facility Rules and Regulations (RNRF) 3 Restrooms and Bath Facilities Toilets Sinks (Wash basins) For the first 15 children 1 For each additional 30 children +1 For every 30 infants, if only diapered infants are in care 2 Each child care facility must provide and maintain bathroom facilities that are easily accessible and at a height useable by the children. If necessary, platforms may be used to help children reach the facilities as long as they are safely constructed and have an impervious surface that can be easily cleaned and sanitized. Potty chairs may be used in addition to the toilet requirements but must be clean and sanitized or disinfected after each use. Bathrooms cannot open directly into food preparation areas. Each toilet and sink must be cleaned and sanitized or disinfected at a minimum of once per day or as needed. There must be a sufficient number of toilets and sinks for the number of children in care. Licensing capacity is based on the number of toilets and sinks in the child care facility. If there are 64 children in the child care program, there must be at least 3 toilets and 3 sinks. 1 toilet and 1 sink (first 15 children) + 1 toilet and 1 sink (additional 30 children) + 1 toilet and 1 sink (additional 19 children) = 3 toilets and 3 sinks for 64 children 1 toilet and 1 sink (first 15 children) + 1 toilet and 1 sink (additional 30 children) + 1 toilet and 1 sink (additional 19 children) = 3 toilets and 3 sinks for 64 children Child Care Facility Rules and Regulations Toilets Sinks (Wash basins) For the first 15 children 1 For each additional 30 children +1 For every 30 infants, if only diapered infants are in care 2 PG – 67
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Restrooms and Bath Facilities
Child Care Facility Rules and Regulations (RNRF) 3 Restrooms and Bath Facilities Bathroom and/or handwashing area must have running water, soap, trash receptacles, toilet paper, and disposable towels or properly installed and maintained hand-drying machines within reach of the children using the bathroom Children must be adequately supervised based on their age and needs while toileting Every child care facility must have at least one portable or permanent bath facility available in case a child needs to be bathed The bathroom and/or handwashing area must have running water, soap, trash receptacles, toilet paper, and disposable towels or properly installed and maintained hand-drying machines within reach of the children using the bathroom. All children must be accounted for, so it is important to know when children are using the bathroom. Children must be adequately supervised based on their age and needs while toileting. Children may need help using the bathroom or getting dressed when they are done using the bathroom. Every child care facility must have at least one portable or permanent bath facility available in case a child needs to be bathed. The bath must be in good condition, and must be cleaned and sanitized or disinfected after each use. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.7 School-Age Child Care Licensing Handbook: 3.7 Child Care Facility Rules and Regulations PG – 67
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What Is the Licensed Capacity?
Child Care Facility Rules and Regulations (RNRF) 3 What Is the Licensed Capacity? B (1,575 square feet /35 square feet per child) D (Feedback: 1,800 square feet /45 square feet per child x 2+ 4 infants who are not included in the calculation) D ((15 children for the 1st toilet/sink) + (30 children x 3 toilets/sinks) = 105 children) A (The licensed capacity is based on the most restrictive calculation of capacity; in this case, the available outdoor space limits the total capacity of the program to 44) Approximate time required for this activity: 15 minutes The licensed capacity is important because it is the maximum number of children who can be cared for in the child care program. The following questions are about a child care program that was licensed in It enrolls children birth through school age. They only enroll four infants at one time. The city has determined that the program has a capacity of 50 based on the sewage/septic system. Read each question, select an answer, and then submit it to see if you are correct. 1. If the calculated usable indoor space for a program is 1,575 square feet, what is the licensed capacity? 27 45 (Feedback: 1,575 square feet /35 square feet per child) 64 78 2. If the calculated usable outdoor space available for the program is 1,800 square feet, what is the licensed capacity? 40 44 80 84 (Feedback: 1,800 square feet /45 square feet per child x 2+ 4 infants who are not included in the calculation) 3. The program has four sinks and toilets, what is the licensed capacity? 15 45 75 105 (Feedback: (15 children for the 1st toilet/sink) + (30 children x 3 toilets/sinks) = 105 children) 4. Based on the information in the directions and the answers from the previous questions, what is the licensed capacity for this program? 45 (Feedback: The licensed capacity is based on the most restrictive calculation of capacity; in this case, the available indoor space limits the total capacity of the program to 45 children. Indoor space calculated licensed capacity = 45 Sewage/septic system calculated licensed capacity = 50 children Outdoor space calculated licensed capacity = 84 children Sinks/toilets calculated licensed capacity = 105 children ) 50 84 105 Child Care Facility Rules and Regulations PG – 68
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Fire Safety and Emergency Preparedness
Child Care Facility Rules and Regulations (RNRF) 3 Fire Safety and Emergency Preparedness All standards related to fire safety must be consistent with the rules adopted by the State Fire Marshal for child care facilities. At a minimum, monthly emergency drills must be conducted at various dates and times when the children are in care. Fire extinguishers must be properly installed, serviced, and maintained with current inspection tags at all time Must have at least one dedicated, operable corded phone Must notify the licensing authority within 24 hours of a fire, man-made emergency, or natural disaster regarding their operational status Approximate time for this lesson: 15 minutes All standards related to fire safety must be consistent with the rules adopted by the State Fire Marshal for child care facilities. Child care programs are required to be inspected by the Fire Marshal once per year. Exit areas must be clearly identified and not blocked at any time. In order to facilitate a calm and competent reaction to an emergency, frequent practice of emergency procedures should occur. At a minimum, monthly emergency drills must be conducted at various dates and times when the children are in care. Fire extinguishers must be properly installed, serviced, and maintained with current inspection tags at all times. Fire extinguishers must be checked each month. Fire extinguishers must be within 75 feet of rooms occupied by children, as well as located in the area where food is prepared. An automatic range-top fire suppression system is required in child care facility kitchens that deep fry food. In order to communicate during an emergency, the program must have at least one dedicated, operable corded phone that is accessible to child care personnel at all times during hours of operation, which excludes locked or pay phones. The operator of the child care program is required to notify the licensing authority within 24 hours of a fire, man-made emergency, or natural disaster regarding their operational status. The notification should indicate their ability to meet the health and safety standards for continued operation. For more information about fire safety and emergency preparedness, take the Department of Children and Families’ course Fire Safety and Emergency Preparedness in Florida's Child Care Programs. Rules and Regulations Florida Statutes: (1)(b) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.8 School-Age Child Care Licensing Handbook: 3.8, 3.8.6 Additional Resources Division Emergency Management Florida Disaster website Ready.gov Guidelines for Operating a Child Care Program Following a Declared Emergency Caring for Our Children – Emergency Procedures Multi-agency Food Bulletin Child Care Facility Rules and Regulations PG – 69
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) Fire Drills 3 Use approved alarm system During the drill, Must have current attendance record Everyone must evacuate Maintain a record of the drill At a minimum, the following fire drills must be conducted: One fire drill using an alternative evacuation route (an alternative exit to the typical route) One fire drill during napping or sleeping times One fire drill in in the presence and at the request of the licensing authority with coordination of the operator or designee Fire drills are required to be conducted as part of the monthly required emergency drills, so children and adults in the child care program know what to do during an emergency and reduce the fear that may occur. When a fire drill is conducted, the approved alarm system must be used so children and staff become comfortable with the noise it makes. During the fire drill or actual emergency, a current attendance record must accompany staff out of the building to account for all children in care. When the alarm system alert is activated or initiated, all adults and children must evacuate the home, including families; people who may be visiting the program; or those not working directly with the children, such as office staff. A written record of the fire drills is required to be maintained for two years from the date of the fire drills. The written fire drill record must show the date, number of children and staff in attendance, evacuation route used, and time taken for all individuals to exit the building. At a minimum, the following fire drills must be conducted: One fire drill using an alternative evacuation route (an alternative exit to the typical route) One fire drill during napping or sleeping times One fire drill in the presence and at the request of the licensing authority with coordination of the operator or designee School-age child care programs are not required to conduct fire drills during napping or sleeping times. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.8.4, 7 School-Age Child Care Licensing Handbook: 3.8.4, 6.1.2 Child Care Facility Rules and Regulations PG – 70
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Fire drills are important so children and adults are prepared in case of emergency. Key Point: Fire drills are important so children and adults are prepared in case of emergency. Additional Resources Sample Fire Drill and Emergency Preparedness Record Child Care Facility Rules and Regulations PG – 70
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Emergency Preparedness Drills
Child Care Facility Rules and Regulations (RNRF) 3 Emergency Preparedness Drills The operator must develop a written emergency preparedness As part of the emergency drills required, at a minimum, the following emergency drills must be conducted once per year and may be used instead of a fire drill: One lockdown drill One shelter-in-place (inclement weather) drill The operator must develop a written emergency preparedness plan that includes, at a minimum, procedures to: Follow during the listed emergencies: evacuation (fire), relocation, shelter-in-place (inclement weather), and lockdown Reunite families with their children on-site and off-site Notify families and provide updates about the emergency Meet the needs of all children, including those with special needs or chronic medical conditions, during and following an emergency During the fire drill or actual emergency, a current attendance record must accompany staff out of the building to account for all children in care. Daily attendance rosters must be used to account for children once gathered in a safe space. A written record of emergency drills is required to be maintained two years from the date of the drill for child care facilities and one year for school-age programs. The written emergency drill record must show the type of drill, date conducted, number of children and staff in attendance, and time taken for all individuals to complete the drill. No more than three fire drills may be substituted with emergency drills within a 12-month period. As part of the emergency drills required, at a minimum, the following emergency drills must be conducted once per year and may be used instead of a fire drill: One lockdown drill One shelter-in-place (inclement weather) drill Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.8.5, 7 School-Age Child Care Licensing Handbook: 3.8.5, 6.1.2 Child Care Facility Rules and Regulations PG – 71
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Lockdown and shelter-in-place drills must be practiced at least once per year to ensure children and adults are comfortable if a situation arises. Key Point: Lockdown and shelter-in-place drills must be practiced at least once per year to ensure children and adults are comfortable if a situation arises. Child Care Facility Rules and Regulations PG – 71
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Child Care Facility Rules and Regulations (RNRF) 3 Emergency Procedures Child care programs must have procedures for responding to situations The following types of incidents must be addressed: Lost or missing child Suspected maltreatment of a child Injury or illness requiring hospitalization or emergency treatment Death of a child or staff member Presence of a threatening individual who attempts or succeeds in gaining entrance to the program Child care programs must have procedures for responding to situations. A contingency plan for emergency or disaster situations needs to be included so staff know what to do when it is not possible to follow the standard emergency procedures. The emergency procedures must be posted and readily available for all staff and other adults to use in case of emergency. As part of the emergency procedures, there needs to be a written plan for reporting to the licensing authority and managing any incident or unusual occurrence that is threatening to the health, safety, or welfare of the children, staff, or volunteers. The following types of incidents must be addressed: Lost or missing child Suspected maltreatment of a child Injury or illness requiring hospitalization or emergency treatment Death of a child or staff member Presence of a threatening individual who attempts or succeeds in gaining entrance to the program It is important to train staff on how to follow the emergency procedures developed by the child care program so children will be protected if an emergency occurs. These procedures should be periodically reviewed with all staff and as part of new staff orientation. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.8.7 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 72
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Child Care Facility Rules and Regulations (RNRF) 3 Food Preparation Area A food preparation area is a designated room, such as a kitchen, that is not typically accessible to children in daily operations for indoor usable space. The food preparation area shall be clean and free of dust, dirt, food particles, and grease deposits. Any individual working in the food preparation area must wear a proper head covering Disposable gloves, utensils, or similar items must be used to prevent contact with ready-to-eat foods Approximate time for this lesson: 10 minutes A child care program is not required to prepare food to serve to children in their care; however, if they decide to serve food they must have a food preparation area. A food preparation area is a designated room, such as a kitchen, that is not typically accessible to children in daily operations for indoor usable space. The food preparation area shall be clean and free of dust, dirt, food particles, and grease deposits. Food preparation areas must include: Ventilation Smooth, nonabsorbent food contact surfaces with no unsealed cracks or seams Maintained food equipment stored in a sanitary manner out of the reach of children Shielded lighting Nonabsorbent and easily cleaned walls, floors, and floor coverings Easily cleaned and replaceable ceilings A labeled, separate handwashing station with hot running water, at least 100oF, that includes a sink, drainage, soap, trash can, and disposable towels or properly installed hand-drying machines Leak-proof, nonabsorbent containers covered with tight-fitting lids for all food waste, which must be stored inside the program and emptied, cleaned, and sanitized or disinfected daily Any individual working in the food preparation area must wear a proper head covering, such as a hat or hairnet. Disposable gloves, utensils, or similar items must be used to prevent contact with ready-to-eat foods. For the safety of children, they must not be present in the food preparation area when meals and snacks are prepared, unless being supervised or participating in a cooking activity. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.9.1 School-Age Child Care Licensing Handbook: 3.9.1 Child Care Facility Rules and Regulations PG – 73
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point A clean and sanitary food preparation area must be established for programs that serve food. Key Point: A clean and sanitary food preparation area must be established for programs that serve food. Additional Resources Caring for Our Children – Food Preparation Area Child Care Facility Rules and Regulations PG – 73
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Child Care Facility Rules and Regulations (RNRF) 3 Food Storage To prevent bacteria growth: Cold foods must be kept at or below 41oF Hot foods must be kept at or above 135oF Pay attention to expiration dates and storage of food Proper food storage is critical to prevent food contamination, insect or rodent infestation, and food-borne illnesses. To prevent bacteria growth: Cold foods must be kept at or below 41oF Hot foods must be kept at or above 135oF An accurate thermometer to measure cold storage temperatures must be placed in the refrigerator and freezer to ensure proper temperatures. Food can be frozen prior to the expiration date, but when thawed, it must be labeled with the date it was removed from the freezer and discarded within seven calendar days if not used. When foods are being prepared to be frozen, they must be labeled with the date and discarded after the acceptable storage timeframes. Food containers, such as plastic containers, must be stored above the floor on clean surfaces protected from splash or other contamination. Stored food must be consumed on or before the expiration dates listed. Opened packages of perishable or leftover food items must be properly sealed or covered in containers or bags, labeled with the date, and discarded within seven calendar days if not used. Open packages of dried goods must be properly sealed and discarded according to the manufacturer’s recommendation date, or if the quality becomes compromised. Poisonous and toxic chemicals or cleaning products must be stored separately from food. For more information about food storage, take the Department of Children and Families’ course Health, Safety, and Nutrition. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.9.2 School-Age Child Care Licensing Handbook: 3.9.2 Child Care Facility Rules and Regulations PG – 74
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Food must be stored at appropriate temperatures to reduce the growth of bacteria and food-borne illnesses. Key Point: Food must be stored at appropriate temperatures to reduce the growth of bacteria and food-borne illnesses. Additional Resources Caring for Our Children – Food Storage Chart Child Care Facility Rules and Regulations PG – 74
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Child Care Facility Rules and Regulations (RNRF) 3 Food Safety Ensure children are receiving proper nutrition to help them develop To prevent choking, foods for: Infants must be cut into ¼ inch or smaller pieces Toddlers must be cut into ½ inch or smaller pieces Food must be free of spoilage and handled in a sanitary manner at all times Programs choosing to serve food directly or have it catered from an outside source must provide nutritious, age-appropriate meals and snacks to ensure children are receiving proper nutrition to help them develop. The USDA has established MyPlate, which outlines the nutritional requirements for children and adults and is helpful in planning nutritious meals. It is important to avoid foods that can cause choking hazards, such as whole or round hot dogs, popcorn, whole grapes, or nuts. It is important to ensure all child care personnel are aware of a child’s food allergies to avoid any emergencies. Written documentation of known food allergies, if applicable, must be maintained as long as the child is in care. To prevent choking, foods for: Infants must be cut into ¼ inch or smaller pieces Toddlers must be cut into ½ inch or smaller pieces Outbreaks of food-borne illnesses occur often because of issues with food safety, and children are at a higher risk of contracting them than adults. Food must be free of spoilage and handled in a sanitary manner at all times. The program must have adequate equipment available to maintain food safety. Meat, poultry, fish, dairy products, and processed foods must meet the USDA requirements. All raw fruits and vegetables must be washed thoroughly before serving or cooking. Raw milk and unpasteurized juice can only be served with the written permission of the parent or legal guardian. No home-canned food, homegrown eggs, or recalled food items may be served in a child care program. When foods are being prepared, they must be cooked to specific minimum internal temperatures. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.9.3, 7 School-Age Child Care Licensing Handbook: 3.9.3, 6.1.2 Child Care Facility Rules and Regulations PG – 75
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Food in a child care program must be handled in a sanitary manner at all times. Key Point: Food in a child care program must be handled in a sanitary manner at all times. Additional Resources USDA MyPlate Caring for Our Children – Food Safety Child Care Facility Rules and Regulations PG – 75
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Menus and Food Safety Documentation
Child Care Facility Rules and Regulations (RNRF) 3 Menus and Food Safety Documentation Meal and snack menus must be planned, written, dated, and posted at the beginning of each week for families to see Any meal must be noted on the menu Must be kept for four months If the child care program is planning a food-related activity, they must notify the parents and guardians in This documentation must be retained for four months from the date of the activity Meal and snack menus must be planned, written, dated, and posted at the beginning of each week for families to see. Any meal substitutions, such as swapping out the fruit one day, must be noted on the menu. Menus must be kept for four months or in accordance with the USDA Child Care Food Program requirements, if they are participating. If a program chooses not to serve food, they must work with the family to provide nutritious food for the child. If the family fails to provide nutritious meals, the program must provide supplemental food to complete the meal. If a special diet is required for a child, a copy of the physician’s order and a sample meal plan must be maintained in the child’s file and followed. A log must be maintained for all prepared meals catered for the program, and it must be retained four months for child care facilities and one year for school-age programs. The log must include the delivery date, time of arrival, quantities, and types of foods, verification of adequate food temperatures by the recipient, and the name and signature of the recipient. If the temperature of the food is not correct or it does not meet the licensing standards, the food should not be accepted. Child care programs should have an alternate meal plan that can be implemented if the outside food cannot be accepted. The program must retain a copy of the license or permit for caterers. If the child care program is planning a food-related activity, such as a holiday celebration or cooking activity, they must notify the parents and guardians in advance of the activity to obtain written permission for the children to participate. This documentation must be retained for four months from the date of the activity. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.9.3, 7 School-Age Child Care Licensing Handbook: 3.9.3, 6.1.2 Child Care Facility Rules and Regulations PG – 76
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Families must have access to the meal and snack menus. Key Point: Families must have access to the meal and snack menus. Additional Resources Food Acceptance Log Child Care Facility Rules and Regulations PG – 76
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Dishwashing and Sanitization
Child Care Facility Rules and Regulations (RNRF) 3 Dishwashing and Sanitization Pre-rinsing or scraping Washing Rinsing Sanitizing Air Drying If program cannot adequately sanitize the equipment, then only disposable single-use items may be used Four acceptable ways to accomplish dishwashing and sanitization For programs serving food they prepare, it is critical for them to properly clean the non-disposable equipment, tableware, and utensils on-site by: Pre-rinsing or scraping Washing Rinsing Sanitizing Air Drying If the program cannot adequately sanitize the equipment, then only disposable single-use items may be used, which must be discarded after each use. If the program has food catered, they must ensure the caterer follows the appropriate sanitization process through a written agreement. There are four acceptable ways to accomplish dishwashing and sanitization under the Department’s rules: A dishwasher with a sanitizing cycle An installed three-compartment sink or installed two-compartment sink with a non-stationary or portable compartment receptacle Chemical sanitization Hot water sanitization Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.9.4 School-Age Child Care Licensing Handbook: 3.9.4 Additional Resources Caring for Our Children – Dishwashing in Centers Child Care Facility Rules and Regulations PG – 77
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Infant Feeding and Food
Child Care Facility Rules and Regulations (RNRF) 3 Infant Feeding and Food Programs must develop and follow procedures for the preparation and storage of expressed breastmilk Formula and breastmilk should be served at body temperature. When a caregiver feeds a child baby food directly from the jar, it can only be used for one feeding and then discarded. Programs must develop and follow procedures for the preparation and storage of expressed breastmilk outlined by the Academy of Breastfeeding Medicine Protocols. Breastmilk and formula must be handled in a sanitary manner at all times and according to the manufacturer’s or families’ instructions. If instructions are not available, follow the policy set by the World Health Organization. Breastmilk or infant formula provided for a specific child should not be fed to other children. If a child is accidentally given another child’s formula or milk, the provider must immediately notify the two families and complete incident reports. For optimum digestion, formula and breastmilk should be served at body temperature. Bottles can only be warmed once and then discarded within one hour. Child care providers may return unused breastmilk to families in the bottle or container provided. Any bottle-warming devices must be kept inaccessible to children at all times, including the cords, and secured to avoid splashing, tipping, or spilling. Devices must be kept at the lowest possible temperature setting. If the device has a water reservoir, it must be emptied, washed, and refilled each day. Microwaves cannot be used to heat bottles. Always test heated bottles and foods before feeding to prevent injury to the child. Use the inside of your wrist to test the temperature, making sure it is warm, not hot or cold. Child care programs cannot accept previously opened baby food jars. When a caregiver feeds a child baby food directly from the jar, it can only be used for one feeding and then discarded. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.9.5, 3.9.6, 3.9.7, 3.9.8 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 78
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Formula and breastmilk must be stored, prepared, and discarded properly. Key Point: Formula and breastmilk must be stored, prepared, and discarded properly. Additional Resources Caring for Our Children – General Plan for Feeding Infants World Health Organization’s policy Safe preparation, storage and handling of powdered infant formula Academy of Breastfeeding Medicine Protocols Child Care Facility Rules and Regulations PG – 78
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Child Care Facility Rules and Regulations (RNRF) 3 Food Handling Must wash, rinse, and sanitize bottles and sippy cups between each use Must be labeled if used throughout the day Must use disposable gloves, utensils, or similar items to avoid contact with skin when serving food or snacks Food must be properly stored and handled in a sanitary manner at all times to prevent contamination or spoilage Drinking water shall be readily accessible throughout the day in both indoor and outdoor areas Child care programs must wash, rinse, and sanitize bottles and sippy cups between each use. Bottles and sippy cups used continuously throughout the day must be individually labeled with the child’s first and last names. If families bring bottles and sippy cups from home, they must be labeled with the child’s first and last names and returned each day. While distributing snacks and serving food, individuals must use disposable gloves, utensils, or similar items to avoid contact with skin. When serving food to children, it is important to follow these guidelines: Do not allow milk or food to sit out longer than 15 minutes prior to the beginning of the meal to avoid contamination and spoilage Do not serve food to children above 110oF—allow food to cool before serving but do not exceed 15 minutes Refrigerate prepared bottles immediately and use them within 48 hours Food provided by families must be properly stored and handled in a sanitary manner at all times to prevent contamination or spoilage. This means that cold food needs to be refrigerated, or parents must include ice packs when bringing food. The provider must make sure all formula and food brought from home is labeled with the child’s first and last names. Drinking water shall be readily accessible throughout the day in both indoor and outdoor areas. Sink/water fountain combinations are prohibited. On hot days, bottle-fed infants may be given additional formula or breastmilk mixed with water provided by their families. Infants should not be given plain water within the first six months, unless directed by their physician. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.9.5, 3.9.6, 3.9.7, 3.9.8 School-Age Child Care Licensing Handbook: 3.9.5, Child Care Facility Rules and Regulations PG – 79
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Child care personnel must follow food handling guidelines to protect children from illness from contaminated food. Key Point: Child care personnel must follow food handling guidelines to protect children from illness from contaminated food. Additional Resources Caring for Our Children – Availability of Drinking Water Child Care Facility Rules and Regulations PG – 79
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Child Care Facility Rules and Regulations (RNRF) 3 Handwashing Employees, volunteers, substitutes, and children must wash their hands When they arrive at the program Before and after eating Immediately following outdoor play After toileting or diapering Before and after administering medication Before preparing food After serving food After handling animals After cleaning Approximate time for this lesson: 5 minutes Handwashing is the best way to reduce the spread of germs. Employees, volunteers, substitutes, and children must wash their hands when they arrive at the program, before and after eating, immediately following outdoor play, after toileting or diapering, before and after administering medication, before preparing food, after serving food, after handling animals, and after cleaning. Everyone should follow the CDC handwashing procedures using running water and soap. If individuals have open wounds or injuries that inhibit handwashing, they cannot prepare food. Handwashing procedures must be posted in areas where handwashing must take place, such as the kitchen and bathrooms. Handwashing sinks must not be used for food preparation, dishwashing, or food cleanup. The use of hand sanitizers does not substitute for handwashing; however, in areas away from the program with no running water it may be used but then as soon as returning to the program handwashing should occur. For example, if the children are on a field trip on a nature trail or picnic area. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: , School-Age Child Care Licensing Handbook: 3.10 Child Care Facility Rules and Regulations PG – 80
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Children and adults in child care programs must wash their hands throughout the day before or after certain activities. Key Point: Children and adults in child care programs must wash their hands throughout the day before or after certain activities. Additional Resources CDC Handwashing: Clean Hands Save Lives Caring for Our Children – Hand Hygiene Stop Germs! Child Care Facility Rules and Regulations PG – 80
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Diapering and Soiled Clothes
Child Care Facility Rules and Regulations (RNRF) 3 Diapering and Soiled Clothes A diaper-changing area with an impermeable surface must be available A handwashing station must be available in the room, or an adjoining room that opens into the room Children must be directly attended to at all times when being diapered or when changing clothes to prevent falls or injuries Properly handle soiled or wet diapers and clothes Approximate time for this lesson: 5 minutes When children in diapers are in care, child care personnel must follow specific procedures for diapering and handwashing. A diaper-changing area with an impermeable surface must be available. Any surface that has been touched during diapering must be cleaned and sanitized or disinfected after each time a child’s diaper is changed. The diaper-changing area must be physically separated from the food preparation, food service, and feeding areas. Diaper-changing procedures must be posted in the changing area and followed. A handwashing station must be available in the room, or an adjoining room that opens into the room. The handwashing station must include a sink with running water, soap, a trash receptacle, and disposable towels or a properly installed hand-drying machine. The hands of staff and children must be washed and dried thoroughly after each diaper change or use of a toilet. Children must be directly attended to at all times when being diapered or when changing clothes to prevent falls or injuries. A safety strap or harness cannot be used in place of providing direct care for the child being changed. There must be a supply of clean diapers, clothing, and linens available at all times, and any items not related to diaper changing shall not be stored in the diaper-changing area or placed on the diaper-changing station. When diapers, clothing, or linens become soiled or wet, they must be changed immediately and properly handled as follows: Soiled or wet diapers must be disposed of in a plastic-lined, securely covered container that is not accessible to children, which is emptied, cleaned, and sanitized or disinfected at least daily Soiled cloth diapers must be emptied of feces in the toilet and placed in a securely covered container that is not accessible to children, which is emptied, cleaned, and sanitized or disinfected at least daily Soiled clothing must not be rinsed in the toilet or elsewhere; it should be placed in a plastic-lined, hands-free plastic bag so it can be sent home to be cleaned Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 81
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point The diaper-changing station must be equipped with all of the proper materials and child care personnel must follow proper techniques. Key Point: The diaper-changing station must be equipped with all of the proper materials and child care personnel must follow proper techniques. Additional Resources Caring for Our Children – Diapering and Changing Soiled Clothes Child Care Facility Rules and Regulations PG – 81
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Indoor Equipment All equipment should be sturdy, safe, in good repair, free from visible soil, clean, and maintained in a sanitary condition following a routine of cleaning, sanitizing or disinfecting A child care program must make toys, equipment, and furnishings available that are developmentally appropriate and of a quantity to accommodate the children in care Approximate time for this lesson: 10 minutes All equipment should be sturdy, safe, in good repair, free from visible soil, clean, and maintained in a sanitary condition following a routine of cleaning, sanitizing or disinfecting. Walls, ceilings, floors, furnishings, equipment, toys, and other surfaces should be developmentally appropriate and suitable to the child care program. The equipment and furnishings should be placed to minimize collisions and injuries, and ensure proper supervision. The placement of equipment and furnishings should allow movement by the children and achievement of program goals. Furnishings that children can easily climb, such as chairs, should be kept away from cabinets and shelves to discourage climbing. Items that may tip, such as tall shelves or televisions, should be anchored or mounted. Child care programs must provide age-appropriate seating for the number of children eating meals and snacks at one time. Child care programs should monitor the United States Consumer Product Safety Commission (CPSC) for recommendations for use of equipment and recalls. A child care program must make toys, equipment, and furnishings available that are developmentally appropriate and of a quantity to accommodate the children in care. Toys that are exposed to bodily fluids, such as saliva, must be cleaned and sanitized or disinfected immediately after exposure or prior to another child’s use. Indoor climbing structures must have padding or carpet for landing. Bathtubs, buckets, diaper pails, and other open containers of water must be emptied immediately after use. Accommodations should be made to the physical environment so children with special needs can participate. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.11 School-Age Child Care Licensing Handbook: 3.11 Child Care Facility Rules and Regulations PG – 82
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Indoor equipment must be developmentally appropriate, clean, and in good repair. Key Point: Indoor equipment must be developmentally appropriate, clean, and in good repair. Additional Resources Consumer Product Safety Commission Child Care Facility Rules and Regulations PG – 82
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 3 Outdoor Equipment All playground equipment must be securely anchored, unless portable or stationary by design Appropriate fall zones must be maintained All equipment, fences, and objects on the premises shall be free from sharp, broken, and jagged edges and properly placed to prevent overcrowding or safety hazards in one area There must be enough usable, developmentally appropriate equipment and play activities for each child. All playground equipment must be securely anchored, unless portable or stationary by design. Permanent or stationary playground equipment must have a minimum of 6 inches in depth of loose ground cover or another shock-absorbing protective surface that provides resilience under the equipment and within the fall zone. Asphalt, concrete, hard packed dirt, hay, grass, or leaves may not be used for the fall zone. Child care programs must maintain the fall zone and replace materials as necessary to ensure the protective surface reduces the incidence of injuries to children in the event of falls. Climbing equipment should be over and surrounded by a shock-absorbing surface and not over or next to hard surfaces. The equipment must be in good repair, maintained in safe and sanitary condition, and placed to ensure safe use by the children. Maintenance of equipment includes inspections conducted every month of all supports above and below the ground, and of all connectors and moving parts. Monthly inspections must be documented and maintained for two years. All equipment, fences, and objects on the premises shall be free from sharp, broken, and jagged edges and properly placed to prevent overcrowding or safety hazards in one area. All equipment used in the outdoor play area must be constructed and maintained to allow for water drainage. Child care personnel must immediately empty any containers that collect water. Sandboxes must be covered at the end of each day to prevent any animals from accessing the sand. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 3.12 School-Age Child Care Licensing Handbook: 3.12 Child Care Facility Rules and Regulations PG – 83
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point All playground equipment must be developmentally appropriate; securely anchored, unless portable or stationary by design; and have an appropriate fall zone to protect the safety of children. Key Point: All playground equipment must be developmentally appropriate; securely anchored, unless portable or stationary by design; and have an appropriate fall zone to protect the safety of children. Additional Resources Caring for Our Children – Play Areas/Playgrounds and Transportation Sample Safety Logs Indoor Outdoor Safety Inspection Logs Child Care Facility Rules and Regulations PG – 83
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Communicable Disease Control
Child Care Facility Rules and Regulations (RNRF) 3 Communicable Disease Control Children in care must be observed daily for signs of communicable disease Any child, child care personnel, or other person in the child care program suspected of having a communicable disease must be removed from the program or placed in an isolation area until removed Isolation area should be well-ventilated, have an adequate temperature, and be equipped with a bed, mat, or cot, and materials that can be cleaned and sanitized or disinfected easily Approximate time for this lesson: 35 minutes Many common infections encountered in child care programs are transmitted by direct or indirect contact through one of the three common modes of transmission of microorganisms: contact, droplet, and airborne. Child care facilities shall develop a written plan regarding safety precautions, recommended by the Centers for Disease Control and Prevention (CDC), to follow in the event of exposure to blood and potentially infectious fluids. Programs are required to educate their personnel regarding standard precautions before beginning to work and annually thereafter. Children in care must be observed daily for signs of communicable disease. If signs of a communicable disease are found, the child’s parent or guardian must be contacted for the child to be removed from the program. Any child, child care personnel, or other person in the child care program suspected of having a communicable disease must be removed from the program or placed in an isolation area until removed. The person may not return without medical authorization or until all signs and symptoms of the disease are no longer present. If the person is contributing to the transmission of the illness, they cannot return until the health department or primary health care provider determines there is no longer a risk of transmission. Child care personnel who work in the food preparation area may not return until the signs and symptoms of the disease have not been present for 48 hours. If the child’s symptoms do not require exclusion, then notification at the end of the day is acceptable. Each child care program must have a designated isolation area for a child who becomes ill while in care. The space should be well-ventilated, have an adequate temperature, and be equipped with a bed, mat, or cot, and materials that can be cleaned and sanitized or disinfected easily. Linens are to be changed after each use and used linens should be kept in a closed contained until the area is cleaned. Disposable items must be kept in a closed container until thrown away. The child must be within sight and hearing of a staff person at all times and carefully observed for worsening symptoms. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 6, 6.1, 6.1.1 School-Age Child Care Licensing Handbook: 5, 5.1 Child Care Facility Rules and Regulations PG – 84
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point To reduce the spread of disease, child care personnel must observe children daily for signs of communicable diseases. Key Point: To reduce the spread of disease, child care personnel must observe children daily for signs of communicable diseases. Additional Resources CDC Information for Schools & Childcare Providers Child Care Facility Rules and Regulations PG – 84
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Signs and Symptoms of Communicable Diseases
Child Care Facility Rules and Regulations (RNRF) 3 Signs and Symptoms of Communicable Diseases Severe coughing, causing the child to become red or blue in the face or make a whooping sound Difficult or rapid breathing Stiff neck Diarrhea, more than one abnormally loose stool within a 24-hour period Temperature of 100oF (under the arm) or 101oF (under the tongue) in conjunction with any other signs of illness; any infant younger than 2 months of age with a fever should get immediate attention Pink eye or conjunctivitis Exposed or open skin lesions Unusually dark urine and/or gray or white stool Yellowish skin or eyes Any other communicable disease symptom Signs and symptoms of suspected communicable diseases include: Severe coughing, causing the child to become red or blue in the face or make a whooping sound Difficult or rapid breathing Stiff neck Diarrhea, more than one abnormally loose stool within a 24-hour period Temperature of 100oF (under the arm) or 101oF (under the tongue) in conjunction with any other signs of illness; any infant younger than 2 months of age with a fever should get immediate attention Pink eye or conjunctivitis Exposed or open skin lesions Unusually dark urine and/or gray or white stool Yellowish skin or eyes Any other communicable disease symptom Any child identified as having head lice must not be permitted to return to the program until the following day, if treatment has occurred and has been verified, which includes presenting the product box, box top, empty bottle, or signed statement. The program must treat the areas, equipment, toys, and furnishings the child contacted. A suspected outbreak is if two or more children or employees have the onset of similar signs or symptoms within a 72-hour period or when a case of a serious or reportable communicable disease, such as chicken pox, salmonella, etc., is diagnosed or suspected in a child or employee. When this occurs, the operator must notify the local county health department immediately. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 6.1, 6.1.2 School-Age Child Care Licensing Handbook: 5.1 Additional Resources Chapter 64D-3, Florida Administrative Code – Communicable Disease Child Care Facility Rules and Regulations PG – 85
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First Aid Kit and Emergency Telephone Numbers
Child Care Facility Rules and Regulations (RNRF) 3 First Aid Kit and Emergency Telephone Numbers Liquid soap and/or hand sanitizer (to be used with supervision if hands are not visibly soiled and if no water is present) Adhesive bandages Disposable, non-porous gloves Cotton balls or applicators Sterile gauze pads or rolls Adhesive tape Digital thermometer Tweezers Pre-moistened wipes Scissors Bottled water (for cleaning wounds or eyes) A current resource guide on first aid and CPR procedures There must be at least one first aid kit maintained and located on the premises of the child care program and in each vehicle used for transportation. Additionally, a first aid kit must be available on field trips or activities away from the center. First aid kits must be accessible for the staff at all times and kept out of the reach of children. If the kit is stored in the food preparation area, it must be stored in a manner not to contaminate the food, contact surfaces, or first aid supplies. First aid kits must be restocked after each use. Each kit must be kept in a closed container labeled “First Aid” and must have the following, at a minimum: Liquid soap and/or hand sanitizer (to be used with supervision if hands are not visibly soiled and if no water is present) Adhesive bandages Disposable, non-porous gloves Cotton balls or applicators Sterile gauze pads or rolls Adhesive tape Digital thermometer Tweezers Pre-moistened wipes Scissors Bottled water (for cleaning wounds or eyes) A current resource guide on first aid and CPR procedures Child Care Facility Rules and Regulations PG – 86
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First Aid Kit and Emergency Telephone Numbers
Child Care Facility Rules and Regulations (RNRF) 3 First Aid Kit and Emergency Telephone Numbers Must post emergency service telephone numbers and directions to the program by all telephones For life-threatening injuries, the provider should call immediately and then notify the parent or guardian The parent or guardian must be notified immediately in the event of any serious illness, accident, injury, or emergency involving their child to obtain specific instructions for what action to take Emergency service telephone numbers must be posted on or near all telephones, including 9-1-1, ambulance, fire, police, poison control center, Florida Abuse Hotline, and the county public health department. The posting needs to include the address of and directions to the program, which must be posted with descriptions of major intersections and local landmarks. For life-threatening injuries, the provider should call immediately and then notify the parent or guardian. The parent or guardian must be notified immediately in the event of any serious illness, accident, injury, or emergency involving their child to obtain specific instructions for what action to take. If they cannot be reached, the provider must contact one of the designated contacts listed on the enrollment form. In the event of serious injury or death, the provider must notify the licensing authority. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 6.2, 6.3, 6.4, 7 School-Age Child Care Licensing Handbook: 5.3, 5.4, 6.1.2 Child Care Facility Rules and Regulations PG – 86
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Child care programs must have first aid kits within the facility, while transporting children, and on any field trips away from the program. Key Point: Child care programs must have first aid kits within the facility, while transporting children, and on any field trips away from the program. Child Care Facility Rules and Regulations PG – 87
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What Is Wrong with This First Aid Kit?
Child Care Facility Rules and Regulations (RNRF) 3 What Is Wrong with This First Aid Kit? Approximate time required for this activity: 5 minutes Activity: What is Wrong with This First Aid Kit? A properly stocked first aid kit is not only required by rule but is critical to protecting the health and safety of children in care. Show an image with the following items that should be in the kit: Liquid soap and/or hand sanitizer (to be used with supervision if hands are not visibly soiled and if no water is present) Adhesive bandages Disposable, non-porous gloves Cotton balls or applicators Sterile gauze pads or rolls Adhesive tape Digital thermometer Tweezers Pre-moistened wipes Scissors Bottled water (for cleaning wounds or eyes) A current resource guide on first aid and CPR procedures Contents Not Included Over-the-counter pain relief medication: requires written pre-authorization prior to administration Diaper cream: requires written pre-authorization prior to administration Glucose meter: requires written pre-authorization prior to use with children with diabetes Razor: a child care professional should not cut a child when administering first aid Child Care Facility Rules and Regulations PG – 87
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Accident/Incident Notification
Child Care Facility Rules and Regulations (RNRF) Accident/Incident Notification 3 Programs must document and share with the parent or guardian all accidents and incidents that occur while a child is in care the same day they occur Documentation must include the: Name of the affected child Date and time of the accident or incident Description of the accident or incident Actions taken and by whom Signature(s) of the staff/director or other adults who witnessed or participated in the accident or incident Signature of a parent or guardian Child care programs must document and share with the parent or guardian all accidents and incidents that occur while a child is in care the same day they occur. The documentation must be maintained for one year. If the parent or guardian does not pick the child up on the day of occurrence, the individual who picks up the child must sign the accident/incident report and take a copy home to the family. Documentation must include the: Name of the affected child Date and time of the accident or incident Description of the accident or incident Actions taken and by whom Signature(s) of the staff/director or other adults who witnessed or participated in the accident or incident Signature of a parent or guardian Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 6.4, 7 School-Age Child Care Licensing Handbook: 5.5, 6.1.2 Child Care Facility Rules and Regulations PG – 88
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Child care professionals must document all accidents and incidents that occur in child care programs and notify the parents on the day of the occurrence. Key Point: Child care professionals must document all accidents and incidents that occur in child care programs and notify the parents on the day of the occurrence. Additional Resources Sample Accident/Incident Reporting Form Child Care Facility Rules and Regulations PG – 88
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Child Care Facility Rules and Regulations (RNRF) Medication 3 Not required to give medication to children in their care; however, if they decide to give medicine, then they must follow specific requirements Must obtain written permission from the parent or guardian to give medication, prescription or non-prescription, to a child. The authorization must include the: Name of the child Name of the medication Date, time, and dosage to be given Signature of parent or guardian Document administration of medicine Child care programs are not required to give medication to children in their care; however, if they decide to give medicine, then they must follow specific requirements. The child care program must obtain written permission from the parent or guardian to give medication, prescription or non-prescription, to a child. The authorization must include the: Name of the child Name of the medication Date, time, and dosage to be given Signature of parent or guardian Medicines that are used on an “as needed” basis require the parent or guardian to document the symptoms that require the medication to be given. Any known allergies to medication or special restrictions must be documented and maintained in the child’s file. In the event of an emergency, non-prescription medication that is not brought by the parent or guardian may only be given if written permission is obtained. If this occurs, it must be documented in the child’s file and the parent or guardian must be notified on the day of the occurrence. No medicine authorized for one child can be given to another. All medication must be in the original containers and have child-resistant caps, if applicable. All medication must be stored in a locked area or must be out of reach of children. If medicine is stored in the food preparation area, it must be stored in a manner to prevent contamination of food, contact surfaces, or medication. Prescription medicine must be labeled with the name and contact information of the physician, child’s name, name of medication, and directions. All medicine must be dispensed according to the written directions and maintained at the appropriate temperature. Medication that is expired or no longer being dispensed must be returned to the families or discarded. Child care personnel must be trained prior to administering medicine. The program must maintain a record of each child receiving any medication for four months for child care facilities and one year for school-age programs; the record must include the: Full name of the child Date and time it was given Amount and dosage given Name and signature of the person who administered the medication Parents or guardians must give written permission for diaper cream, insect repellant, or sunscreen to be used. The manufacturer’s instructions must be followed for application. Infants younger than six months old should be kept out of direct sunlight. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 6.5, 7 School-Age Child Care Licensing Handbook: 5.6, 6.1.2 Child Care Facility Rules and Regulations PG – 89
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Child care personnel must be trained on how to administer medication to protect the health and safety of children in care. Key Point: Child care personnel must be trained on how to administer medication to protect the health and safety of children in care. Additional Resources Authorization for Prescription and Non-Prescription Medication Caring for Our Children – Medications Child Care Facility Rules and Regulations PG – 90
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Child Care Facility Rules and Regulations (RNRF) 3 Immunization Records Must obtain a current, complete, and properly executed Florida Certification of Immunization form Part A-1, B, or C, DH 680 for each child in care, except for school-age children If the parent or guardian fails to provide the required documentation within 30 days of enrollment, the child should be excluded from care The child care program must obtain a current, complete, and properly executed Florida Certification of Immunization form Part A-1, B, or C, DH 680 for each child in care, except for school-age children. A child may be exempt from providing immunization records to the child care program if they provide the proper documentation to the program. If the immunization is from out of state, it must be transferred to the Florida Certificate of Immunization form and signed by a Florida physician. If families need assistance with these requirements, the program should refer them to the Department of Health or their physician. Medical records are the property of the families and must be returned if the child withdraws so they can provide them to another program. If the parent or guardian fails to provide the required documentation within 30 days of enrollment, the child should be excluded from care. If the child has not received the age-appropriate immunizations prior to enrollment, or has an exemption, the family must provide documentation of a scheduled appointment or arrangement to receive immunizations. Providers must notify the families in writing, at the time of enrollment, that some children in care may not have current immunizations. Specific immunization requirements for children are detailed in the most current edition of Immunization Guidelines: Florida Schools, Childcare Facilities and Family Daycare Homes. It is recommended that child care personnel are current with all immunizations routinely recommended for adults. Rules and Regulations Florida Statutes: (9)(d) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 7.1 School-Age Child Care Licensing Handbook: 6.2.1 Child Care Facility Rules and Regulations PG – 90
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Each enrolled child, except school-age children, must have documentation of immunizations or exemption from immunizations on file with the child care program. Key Point: Each enrolled child, except school-age children, must have documentation of immunizations or exemption from immunizations on file with the child care program. Additional Resources Sample Health and Immunization Form (Blue & Yellow Form) Health and Immunization Guidelines Update Immunization Guidelines: Florida Schools, Childcare Facilities and Family Daycare Homes CDC Immunization Schedule for Parents & Adults Child Care Facility Rules and Regulations PG – 90
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Student Health Records
Child Care Facility Rules and Regulations (RNRF) 3 Student Health Records Must obtain a current, complete, and properly executed Student Health Examination form DH 3040 for each child in care, except for school-age children If the parent or guardian fails to provide the required documentation within 30 days of enrollment, the child should be excluded from care An Emergency Care Plan is required for any child who has or is at risk for a chronic physical, developmental, behavioral, or emotional condition and requires additional services The child care program must obtain a current, complete, and properly executed Student Health Examination form DH 3040 for each child in care, except for school-age children. A person given statutory authority to perform health examinations must complete the form. The form is valid for two years from the date the physical is performed. A child may be exempt from providing health records to the child care program if they provide the proper documentation to the program. If families need assistance with these requirements, the program should refer them to the Florida Department of Health or their physician. Medical records are the property of the families and must be returned if the child withdraws so they can provide them to another program. If the parent or guardian fails to provide the required documentation within 30 days of enrollment, the child should be excluded from care. An Emergency Care Plan is required for any child who has or is at risk for a chronic physical, developmental, behavioral, or emotional condition and requires additional services. The plan should be in the child’s file and readily accessible for those caring for the child. Child care personnel caring for a child with an Emergency Care Plan must be trained to recognize and respond appropriately to the medical emergency. Rules and Regulations Florida Statutes: (9)(d) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 7.2 School-Age Child Care Licensing Handbook: 6.2.1 Child Care Facility Rules and Regulations PG – 91
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Child Care Facility Rules and Regulations (RNRF) 3 Key Point Student health records are valid for two years after the date of the physical exam. Key Point: Student health records are valid for two years after the date of the physical exam. Additional Resources School Entry Health Exam Child Care Facility Rules and Regulations PG – 91
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Child Care Facility Rules and Regulations (RNRF) 3 The Inspection Mr. Kind tells you that the program is very fortunate to have found a new cook. It is always a surprise for everyone to find out what she is going to prepare for meals. The new cook is very creative, often thinking about the menu on her way to work in the morning. She loves to let the children try foods that are new to them. During naptime, all of the children were on nap mats that were 18” apart. Approximate time required for this activity: 10 minutes Activity: The Inspection In order to protect the health and safety of children, programs are inspected to see if they are in compliance with the rules and regulations. For this activity, you are going to be the licensing counselor inspecting a program for compliance. Read each question and select an answer. Answer Options: In Compliance or Out of Compliance Mr. Kind tells you that the program is very fortunate to have found a new cook. It is always a surprise for everyone to find out what she is going to prepare for meals. The new cook is very creative, often thinking about the menu on her way to work in the morning. She loves to let the children try foods that are new to them. (Out of Compliance – Child Care Facility Standards Classification Summary: 26, the program menu must be planned, written, dated, posted, and accessible to families.) During naptime, all of the children were on nap mats that were 18” apart. (In Compliance – Child Care Facility Standards Classification Summary: 19, mats must be at least 18” apart.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 3 The Inspection (cont.) Mr. Kind reaches under his desk and removes a little plastic bag from a box for Jennifer, who is a student in the afterschool classroom. The unmarked bag has two white pills in it. He hands the bag to Jennifer, who opens the bag and takes out both pills. Jennifer chews the pills without water, smiles, and thanks Mr. Kind. They walk back to her classroom. Mr. Kind did complete the medical record. Answer Options: In Compliance or Out of Compliance Mr. Kind reaches under his desk and removes a little plastic bag from a box for Jennifer, who is a student in the afterschool classroom. The unmarked bag has two white pills in it. He hands the bag to Jennifer, who opens the bag and takes out both pills. Jennifer chews the pills without water, smiles, and thanks Mr. Kind. They walk back to her classroom. Mr. Kind did complete the medical record. (Out of Compliance – Child Care Facility Standards Classification Summary: 40, medication must be in its original container, stored in a locked area or inaccessible and out of the reach of children, and proper documentation must be maintained at the time of administration.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 3 The Inspection (cont.) You notice that many of the children have sweaters on them the entire time you are there and when you read the thermometer on the wall, you see that the temperature is 72 degrees. Answer Options: In Compliance or Out of Compliance You notice that many of the children have sweaters on them the entire time you are there and when you read the thermometer on the wall, you see that the temperature is 72 degrees. (In Compliance – Child Care Facility Standards Classification Summary: 14, the temperature in the room must be between 65 and 82 degrees.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 3 Module 3 Summary You have achieved this module’s learning objectives if you can: Summarize the Physical Environment requirements Identify the Health Requirements, including health records Module 3 Summary Here is a summary of key points for Module 3: Physical Environment and Health Requirements. Child care personnel should conduct daily inspections to ensure the indoor and outdoor spaces are clean, in good repair, and free from health and safety hazards. Harmful materials, such as toxic substances and firearms, must be stored in a locked area or be inaccessible and out of the reach of children at all times. The licensed capacity of the child care facility is the number of children that may attend the program at one time, including transportation and field trips. Usable floor space for facilities is calculated by first measuring the wall-to-wall interior space at floor level and then subtracting the non-usable space. Outdoor play space must be designed to ensure children are directly supervised and free from injury or harm. Outdoor square footage cannot be calculated until the indoor square footage has been determined. Each child must have their own bedding to reduce the spread of germs. Each child must have their own designated napping space that is 18” apart from others. Fire drills are important so children and adults are prepared in case of emergency. Lockdown and shelter-in-place drills must be practiced at least once per year to ensure children and adults are comfortable if a situation arises. A clean and sanitary food preparation area must be established for programs that serve food. Food must be stored at appropriate temperatures to reduce the growth of bacteria and food-borne illnesses. Food in a child care program must be handled in a sanitary manner at all times. Families must have access to the meal and snack menus. Formula and breastmilk must be stored, prepared, and discarded properly. Child care personnel must follow food handling guidelines to protect children from illness from contaminated food. Children and adults in child care programs must wash their hands throughout the day before or after certain activities. The diaper-changing station must be equipped with all of the proper materials and child care personnel must follow proper techniques. Indoor equipment must be developmentally appropriate, clean, and in good repair. All playground equipment must be developmentally appropriate; securely anchored, unless portable or stationary by design; and have an appropriate fall zone to protect the safety of children. To reduce the spread of disease, child care personnel must observe children daily for signs of communicable diseases. Child care programs must have first aid kits within the facility, while transporting children, and on any field trips away from the program. Child care professionals must document all accidents and incidents that occur in child care programs and notify the parents on the day of the occurrence. Child care personnel must be trained on how to administer medication to protect the health and safety of children in care. Each enrolled child, except school-age children, must have documentation of immunizations or exemption from immunizations on file with the child care program. Student health records are valid for two years after the date of the physical exam. Conclusion You have achieved this module’s learning objectives if you can: Define the roles and responsibilities of a child care professional Describe different types of child care programs Identify the key agencies and resources available to child care professionals Recognize how the Florida Statutes, Florida Administrative Code, and the Child Care Facility Handbook align to protect the health and safety of children in child care programs Child Care Facility Rules and Regulations PG – 92-96
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Child Care Facility Rules and Regulations (RNRF) 4 Child Care Facility Rules and Regulations Module 4: Training, Background Screening, and Personnel Records Approximate time required for this module: 40 minutes Welcome to Module 4: Training, Background Screening, and Personnel Records. This module will explore the Training and Background Screening section of the rules and regulations that govern child care facilities. Child care personnel are required to complete specific training requirements when they enter the child care industry and each year thereafter. Child Care Facility Rules and Regulations PG – 97
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Module Goal and Learning Objectives
Child Care Facility Rules and Regulations (RNRF) 4 Module Goal and Learning Objectives Module Goal Participants will examine the Training and Background Screening section. Learning Objectives After successfully completing this module, you will be able to: Identify the Training requirements List the Background Screening requirements Module Goal Participants will examine the Training and Background Screening section. Learning Objectives After successfully completing this module, you will be able to: Identify the Training requirements List the Background Screening requirements Child Care Facility Rules and Regulations PG – 97
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Beginning Training and Break In Service
Child Care Facility Rules and Regulations (RNRF) 4 Beginning Training and Break In Service Within 90 days of employment in the child care industry, child care personnel must begin training and provide documentation to the child care program If an individual leaves the child care industry in compliance with training requirements and returns to the industry, they will be given 90 days to comply with any new training requirements. If an individual leaves the industry not in compliance with the training requirements and returns to the industry, they must complete all of the training requirements prior to re-employment. Approximate time for this lesson: 15 minutes Beginning Training Training requirements apply to individuals who work directly with children and meet the definition of child care personnel. This includes volunteers who work 10 hours or more per month. Enrichment activity instructors, such as swimming instructors, piano teachers, dance instructors, and gymnastic coaches, are not required to complete training requirements nor are program support staff who do not work directly with the children. Child care personnel in compliance with school-age training requirements are considered in compliance with child care personnel training requirements and vice versa. Within 90 days of employment in the child care industry, child care personnel must begin training and provide documentation to the child care program. Beginning training is defined as completing one of the following: Attending one of the Department-approved introductory training instructor-led courses Beginning one of the Department-approved introductory training online courses Receiving results from one of the Department-approved competency exams Acquiring an education exemption from Department-approved introductory training courses Introductory training requirements must be met within 12 months of the date training begins and may not exceed 15 months from the date of employment in any licensed Florida child care facility. Break In Service If an individual leaves the child care industry in compliance with training requirements and returns to the industry, they will be given 90 days to comply with any new training requirements. If an individual leaves the industry not in compliance with the training requirements and returns to the industry, they must complete all of the training requirements prior to re-employment. Rules and Regulations Florida Statutes: (2)(d) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 4.1, 4.3 School-Age Child Care Licensing Handbook: 4.1, 4.3 Child Care Facility Rules and Regulations PG – 98
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point New child care personnel must begin training within 90 days of employment in the industry. Key Point: New child care personnel must begin training within 90 days of employment in the industry. Child Care Facility Rules and Regulations PG – 98
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Child Care Facility Parts I and II Training Requirements
Child Care Facility Rules and Regulations (RNRF) 4 Child Care Facility Parts I and II Training Requirements Part I Courses (30 Hours) Child Care Facility Rules and Regulations (6 Hours) Health, Safety, and Nutrition (8 Hours) Identifying and Reporting Child Abuse and Neglect (4 Hours) Child Growth and Development (6 Hours) Behavioral Observation and Screening (6 Hours) Part II Courses (10 Hours) Special Needs Appropriate Practices (10 Hours) OR Understanding Developmentally Appropriate Practices (5 Hours) AND one of the following: Infant and Toddler Appropriate Practices (5 Hours) Preschool Appropriate Practices (5 Hours) School-Age Appropriate Practices (5 Hours) Child care personnel must successfully complete the Department’s approved 40-clock-hour introductory training by successful completion of competency examinations or attainment of educational exemption from training. Competency examinations may be taken one time as exemption exams; however, if the exam is not passed, the individual must enroll in a Department-approved course. Individuals who have degrees and coursework in early childhood education or elementary education may be eligible for education exemptions from some of the required courses. Courses may be taken through an approved training provider with an instructor or online. The Department’s training transcript is the only acceptable documentation of training completion and must be maintained on file at the child care program. Introductory training is divided into two parts: Part I Courses (30 Hours) Child Care Facility Rules and Regulations (6 Hours) Health, Safety, and Nutrition (8 Hours) Identifying and Reporting Child Abuse and Neglect (4 Hours) Child Growth and Development (6 Hours) Behavioral Observation and Screening (6 Hours) Part II Courses (10 Hours) Special Needs Appropriate Practices (10 Hours) OR Understanding Developmentally Appropriate Practices (5 Hours) AND one of the following: Infant and Toddler Appropriate Practices (5 Hours) Preschool Appropriate Practices (5 Hours) School-Age Appropriate Practices (5 Hours) If DCF training is being used as one of the options to complete pre-service training in a School Readiness participating provider, the following courses must be completed within 90 days of employment and prior to unsupervised contact with children. Rules and Regulations Florida Statutes: (2)(d) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 4.2.1, 4.4 School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 99
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point The 40-hour introductory training must be successfully completed through passage of a competency exam or earning an educational exemption. Key Point: The 40-hour introductory training must be successfully completed through passage of a competency exam or earning an educational exemption. Additional Resources Child Care Introductory Training Exemptions Child Care Facility Rules and Regulations PG – 100
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School-Age Child Care Parts I and II Training Requirements
Child Care Facility Rules and Regulations (RNRF) 4 School-Age Child Care Parts I and II Training Requirements Required Courses (28 Hours) Child Care Facility Rules and Regulations (6 Hours) Health, Safety, and Nutrition (8 Hours) Identifying and Reporting Child Abuse and Neglect (4 Hours) Understanding Developmentally Appropriate Practices (5 Hours) School-Age Appropriate Practices (5 Hours) Remaining Training (12 Hours) Achieving and Maintaining Quality in Afterschool Programs (12 Hours Online) OR Completion of specialized school-age training provided by a national organization that includes demonstration of competencies (12 Hours) OR Child Growth and Development (6 Hours) AND Behavioral Observation and Screening (6 Hours) Child care personnel must successfully complete the Department’s approved 40-clock-hour introductory training by successful completion of competency examinations or attainment of educational exemption from training. Competency examinations may be taken one time as exemption exams; however, if the exam is not passed, the individual must enroll in a Department-approved course. Individuals who have degrees and coursework in early childhood education or elementary education may be eligible for education exemptions from some of the required courses. Courses may be taken through an approved training provider with an instructor or online. The Department’s training transcript is the only acceptable documentation of training completion and must be maintained on file at the child care program. Introductory training is divided into two parts: Required Courses (28 Hours) Child Care Facility Rules and Regulations (6 Hours) Health, Safety, and Nutrition (8 Hours) Identifying and Reporting Child Abuse and Neglect (4 Hours) Understanding Developmentally Appropriate Practices (5 Hours) School-Age Appropriate Practices (5 Hours) Remaining Training (12 Hours) Achieving and Maintaining Quality in Afterschool Programs (12 Hours Online) OR Completion of specialized school-age training provided by a national organization that includes demonstration of competencies (12 Hours) Child Growth and Development (6 Hours) AND Behavioral Observation and Screening (6 Hours) If DCF training is being used as one of the options to complete pre-service training in a School Readiness participating provider, the following courses must be completed within 90 days of employment and prior to unsupervised contact with children. Rules and Regulations Florida Statutes: (2)(d) Florida Administrative Code: 65C (6) Child Care Facility Handbook: School-Age Child Care Licensing Handbook: 4.2, 4.4 Child Care Facility Rules and Regulations PG – 100
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point The 40-hour introductory training for school-age child care personnel requires specific coursework. Key Point: The 40-hour introductory training for school-age child care personnel requires specific coursework. Additional Resources Child Care Introductory Training Exemptions Child Care Facility Rules and Regulations PG – 100
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Additional Training Requirements
Child Care Facility Rules and Regulations (RNRF) 4 Additional Training Requirements Early Literacy Training Requirements Fire Extinguisher Training Requirements Safe Sleep/Shaken Baby Syndrome Training Requirements Early Literacy Training Requirements Within the first year of employment in a child care program, child care personnel must complete a Department-approved early literacy course that is 5 hours or 0.5 Continuing Education Units (CEUs). School-age child care personnel do not have to complete this requirement. The early literacy training requirement can be met in one of the following ways: One of the Department’s online literacy courses (Early Literacy for Children Age Birth through Three or Emergent Literacy for Voluntary Pre-Kindergarten (VPK) Instructors) One of the Department’s approved literacy courses One college-level early literacy course (for credit or non-credit) if taken within the last five years Fire Extinguisher Training Requirements All staff shall be trained in the use and operation of a fire extinguisher within 30 days of employment. The child care program must maintain documentation of training completion. Safe Sleep/Shaken Baby Syndrome Training Requirements Within 30 days of hire, all child care personnel who work in a child care program that offers care to infants must have training regarding: Safe sleep practices Preventing shaken baby syndrome and abusive head trauma Recognition of signs and symptoms of shaken baby syndrome and abusive head trauma Strategies for coping with a crying, fussing or distraught child Development and vulnerabilities of the brain in infancy Documentation of training must be maintained on the Department’s training transcript in the child care personnel record. This training may be accomplished through one of the following: The Department’s Health, Safety, and Nutrition course The Department’s Safe Sleep Practices for Child Care course The Office of Early Learning’s Safe Sleep Practices course Rules and Regulations Florida Statutes: (2)(d)5 Florida Administrative Code: 65C (6) Child Care Facility Handbook: 4.2.2, 4.2.3, 4.2.5 School-Age Child Care Licensing Handbook: 4.5, 3.8 Child Care Facility Rules and Regulations PG – 101
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point Child care personnel must complete early literacy and fire extinguisher training, as well as safe sleep and shaken baby syndrome training, if applicable. Key Point: Child care personnel must complete early literacy and fire extinguisher training, as well as safe sleep and shaken baby syndrome training, if applicable. Additional Resources DCF The Safe Sleep Campaign Safe to Sleep Public Education Campaign Child Care Facility Rules and Regulations PG – 102
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First Aid and CPR Training Requirements
Child Care Facility Rules and Regulations (RNRF) 4 First Aid and CPR Training Requirements One staff member with current and valid certificate(s) of course completion for first aid training and pediatric CPR (cardiopulmonary resuscitation) procedures must be present at all times while children are in care By October 2019, all staff will be required to meet this requirement. A staff member who has current and valid first aid and CPR certificates must be present on field trips, while transporting children, and on-site at the program One staff member with current and valid certificate(s) of course completion for first aid training and pediatric CPR (cardiopulmonary resuscitation) procedures must be present at all times while children are in care. The same staff person may satisfy both requirements. By October 2019, all staff will be required to meet this requirement. Additionally, a staff member who has current and valid first aid and CPR certificates must be present on field trips, while transporting children, and on-site at the program. Certificates of course completion are valid based on the timeframes established by each first aid and CPR training program; however, the timeframes cannot exceed three years. CPR courses must include an on-site, instructor-based skills assessment by a certificated CPR instructor. Documentation of first aid and CPR course completion must be maintained by the child care program and available for review by the licensing authority. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 4.2.4, 7 School-Age Child Care Licensing Handbook: 5.2, 6.1.2 Child Care Facility Rules and Regulations PG – 102
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point A first aid and CPR certified staff member must be present at all times while children are in care. Key Point: A first aid and CPR certified staff member must be present at all times while children are in care. Additional Resources First Aid and CPR Consumer Tips Child Care Facility Rules and Regulations PG – 102
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Annual In-Service Training
Child Care Facility Rules and Regulations (RNRF) 4 Annual In-Service Training All child care personnel must complete 10 hours of training or 1 Continuing Education Unit (CEU) related to early childhood education upon completion of the 40-hour introductory training requirements Must be completed annually between July 1 and June 30 Documented on the Department’s In-Service Training Record form In order to develop additional skills and grow professionally, all child care personnel must complete 10 hours of training or 1 Continuing Education Unit (CEU) related to early childhood education upon completion of the 40-hour introductory training requirements. Training must be completed annually between July 1 and June 30 and documented on the Department’s In-Service Training Record form. Training must focus on topics related to early childhood education or program management for children birth through 12 years old. Specific topics are listed on the annual in-service training record. Child care personnel who change employment from one program to another within the fiscal year must complete the annual in-service training requirement. Child care personnel not in compliance with the annual in-service training requirement must complete the remaining in-service training requirement within 30 days of the noncompliance finding by the licensing authority. Those hours cannot be used to meet the current year’s in-service training requirement. Rules and Regulations Florida Statutes: (2)(d)4 Florida Administrative Code: 65C (6) Child Care Facility Handbook: 4.2.6 School-Age Child Care Licensing Handbook: 4.7 Child Care Facility Rules and Regulations PG – 103
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point Child care personnel must complete 10 hours of early childhood education training annually. Key Point: Child care personnel must complete 10 hours of early childhood education training annually. Additional Resources In-Service Training Record Child Care Facility Rules and Regulations PG – 103
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Staff Credentials # of Children # of Credentialed Staff 0 – 19 20 – 39
Child Care Facility Rules and Regulations (RNRF) 4 Staff Credentials For every 20 children in a licensed child care facility, there must be one child care personnel who has earned a Staff Credential # of Children # of Credentialed Staff 0 – 19 20 – 39 1 40 – 59 2 60 – 79 3 80 – 99 4 Approximate time for this lesson: 5 minutes In addition to staff with introductory training, it is important for child care programs to hire staff who have advanced training in early childhood education. For every 20 children in a licensed child care facility, there must be one child care personnel who has earned one of the following credentials: National Early Childhood Credential Birth Through Five Child Care Credential School-Age Child Care Credential Formal Educational Qualifications Employment History Recognition Exemption, which is no longer issued by the Department; however, is still accepted for licensing purposes Individuals must apply for a staff credential using the Department’s application. Once the Department verifies the credentials, the verification will be listed on the child care training transcript. The National Early Childhood Credential must be renewed based on the requirements of the issuing body. The Birth Through Five and School-Age Child Care Credentials must be renewed every five years. Calculating the Number of Credentialed Personnel Necessary Child care personnel meeting the staff credential requirement must be on-site working at the facility a minimum of 20 hours per week during all operational hours, excluding naptime. They must possess an active staff credential verification. Volunteers who meet the credential requirements can count as credentialed staff. Children who are five years old, and who are enrolled in and attend school (kindergarten or above), are excluded from the credential ratio. If a child care program has 19 children or fewer, operates less than eight hours per week, or only provides evening care, they are not required to have credentialed staff. The number of credentialed staff is calculated for every 20 children in care based on daily attendance. Rules and Regulations Florida Statutes: (3) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 4.6 School-Age Child Care Licensing Handbook: 4.6 Child Care Facility Rules and Regulations PG – 104 # of Children # of Credentialed Staff 0 – 19 20 – 39 1 40 – 59 2 60 – 79 3 80 – 99 4
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point Child care programs must have credentialed staff working in the program at least 20 hours per week. Key Point: Child care programs must have credentialed staff working in the program at least 20 hours per week. Additional Resources Staff Credentials Staff Credential Verification Application Child Care Facility Rules and Regulations PG – 104
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Child Care Facility Rules and Regulations (RNRF) 4 Director Credential Every child care facility is required to have a credentialed director who is on-site a majority of the hours School-Age Child Care Programs A credentialed director may supervise multiple before-school and after-school sites for a single organization as follows: Three sites regardless of the number of children enrolled More than three sites if the combined number of children enrolled does not exceed 350 In counties where the public school district has included four-year-old children in public before-school and after-school programs Approximate time for this lesson: 5 minutes The administrator of a child care program needs to have skills to oversee the operation of the program, which are gained through earning a Florida Director Credential. Every child care facility is required to have a credentialed director who is on-site a majority of the hours, excluding weekends and evening hours, that the facility is in operation. Documentation of majority hours must be maintained and available for review by the licensing authority. An individual may not be a director of facilities that overlaps in hours. If a credentialed director leaves a child care program or is replaced, the owner must notify the licensing authority within five working days. Evening child care programs are not required to have a credentialed director. Individuals must apply for a staff credential using the Department’s application. Once the Department verifies the credential requirements have been met, the credential will be issued and listed on the child care training transcript. The Director Credential must be renewed every five years. School-Age Child Care Multi-Sites A credentialed director may supervise multiple before-school and after-school sites for a single organization as follows: Three sites regardless of the number of children enrolled More than three sites if the combined number of children enrolled does not exceed 350 In counties where the public school district has included four-year-old children in public before-school and after-school programs, they may participate in the multi-site option; however, they are required to have a credentialed staff person for every 20 children When a credentialed director is supervising multiple sites, the individual left in charge of the site during the director’s absence must: Be at least 21 years old Have completed the 40-clock-hour introductory training requirements Have completed the Department’s Special Needs Appropriate Practices or a minimum of eight hours of in-service training focusing on serving children with disabilities Have completed the Department’s Understanding Developmentally Appropriate Practices and School-Age Appropriate Practices Rules and Regulations Florida Statutes: (2)(f) Florida Administrative Code: 65C (6) Child Care Facility Handbook: 4.7 School-Age Child Care Licensing Handbook: 4.8 Child Care Facility Rules and Regulations PG – 105
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point Each child care facility must have a credentialed director. Key Point: Each child care facility must have a credentialed director. Additional Resources Director Credential Director Credential and Renewal Application Child Care Facility Rules and Regulations PG – 105
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Initial Background Screening
Child Care Facility Rules and Regulations (RNRF) 4 Initial Background Screening Level 2 background screening standards include the following checks: Criminal records check both national (FBI) and statewide (FDLE) Sexual predator and sexual offender registry search Child abuse and neglect history If an applicant has lived in other states within the past five years, they must send a request for a search of each state’s criminal records The employer must conduct an employment history check of the applicant by contacting each of their employers for the past five years Approximate time for this lesson: 15 minutes Background screening is conducted to ensure child care personnel are of good moral character to protect the safety of children. Screening must be conducted as a condition of employment. Information obtained during the background screening process should be used to make employment decisions. Level 2 background screening standards include the following checks: Criminal records check both national (FBI) and statewide (FDLE) Sexual predator and sexual offender registry search Child abuse and neglect history All fingerprints must be submitted and processed through the Background Screening Clearinghouse and therefore a LiveScan vendor must be used. Fingerprint results from the Federal Bureau of Investigation (FBI) will be returned to DCF through the Florida Department of Law Enforcement (FDLE). DCF reviews the federal and state criminal history results, along with the state criminal records, national sex offender registry, Florida sex offender registry, and the Florida child abuse and neglect registry. Once the review is complete, DCF will issue an eligible or non-eligible result through the Clearinghouse. An individual who is issued a non-eligible result may request an exemption for certain offenses. If an applicant has lived in other states within the past five years, they must send a request for a search of each state’s criminal records. The results must then be forwarded to DCF to include in their background screening review. In addition, an applicant who has lived in other states within the past five years must request a search of each state’s child abuse and neglect registry and sexual offender/predator registry. The results of these searches must be documented in the employee’s file for review by the licensing authority. The employer must conduct an employment history check of the applicant by contacting each of their employers for the past five years. Documentation must include the applicant’s job title, description of duties, confirmation of employment dates, and level of performance. At least three attempts must be made to obtain employment history information. Rules and Regulations Florida Statutes: (2), Florida Administrative Code: 65C (6) Child Care Facility Handbook: 5.1 School-Age Child Care Licensing Handbook: 6.1.1, 6.3.1, 6.3.2 Child Care Facility Rules and Regulations PG – 106
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point Child care personnel must pass a Level 2 background screening as a condition of employment. Key Point: Child care personnel must pass a Level 2 background screening as a condition of employment. Additional Resources Child Care Attestation of Good Moral Character Background Screening & Personnel File Requirements Child Care Facility Rules and Regulations PG – 106
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Hiring Based on Screening Results and Re-Screening
Child Care Facility Rules and Regulations (RNRF) 4 Hiring Based on Screening Results and Re-Screening An individual may be hired under one of these circumstances: No limitations Provisional hire Training and orientation purposes only Every five years the background screening must be conducted for child care personnel The employer must maintain copies of the background screening documentation and completion of all requirements on-site at the program for review by the licensing authority. An individual may be hired under one of these circumstances: All components of screening are complete and with an eligible screening documented in the employee’s file, the applicant can work with no limitations “Provisional hire” status upon notification from the Department allowing an individual to be hired for a 45-day period while out-of-state records are being requested and awaiting clearance; during this period, the applicant must be under the supervision of a screened and trained staff member Screening requests have been initiated but results have not been received; until screening results are received, the applicant can be hired for training and orientation purposes but may not be in contact with children Re-Screening Every five years the background screening must be conducted for child care personnel in the same manner as the initial screening, excluding the employment history check. The purpose of the re-screening is to ensure there have been no disqualifying offenses. Child care personnel must be re-screened following a break in employment in the child care industry that exceeds 90 days. If child care personnel take a leave of absence, such as for maternity leave, migrant child care programs, etc., re-screening is not required unless the five year re-screen comes due during the leave of absence. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 5.1, 5.2, 7 School-Age Child Care Licensing Handbook: 6.3.1 Child Care Facility Rules and Regulations PG – 107
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Child Care Facility Rules and Regulations (RNRF) 4 Personnel Records Child care personnel records must be maintained and kept current on-site at the program, and must be available for the licensing authority to review Child care personnel records must be maintained and kept current on-site at the program, and must be available for the licensing authority to review. The required personnel records include: An employment application where the applicant must disclose if they have ever worked in a child care facility that has had a license denied, revoked, or suspended; or been the subject of a disciplinary action or fined while working in a child care facility; if the answer is yes, the employer must review the information and determine if the applicant is hired Position and date of employment Child Abuse & Neglect Reporting Requirements CF-FSP Form 5337, signed annually Copies of training information and credentials, as applicable First aid and CPR certificates, as applicable Background screening documents, which include: Background Screening and Personnel File Requirements CF-FSP Form 5131 Child Care Attestation of Good Moral Character CF-FSP Form 1649A Copy of Clearinghouse eligibility results for the Level 2 screening Copy of DCF letter/ of abuse and neglect registry search (if screening between July 1 – December 15, 2016) Copy of DCF letter/ of sexual predator and sexual offender registry search (if screening between July 1 – December 15, 2016) Copy of out-of-state searches, if applicable For drivers: driver’s license, physical examination documentation, first aid certificate, CPR certificate For volunteers: Volunteer Acknowledgement CF-FSP Form 5217, Child Abuse and Neglect Reporting Requirements CF-FSP Form 5337, and volunteer hours Rules and Regulations Florida Statutes: Florida Administrative Code: 65C (6) Child Care Facility Handbook: 7.4 School-Age Child Care Licensing Handbook: 6.3, 6.3.2 Child Care Facility Rules and Regulations PG – 108
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Child Care Facility Rules and Regulations (RNRF) 4 Key Point Child care programs must have complete personnel files for each employee and volunteer working at the facility. Key Point: Child care programs must have complete personnel files for each employee and volunteer working at the facility. Additional Resources Volunteer Affidavit Child Abuse and Neglect Reporting Requirements Sample Application for Employment in a Child Care Facility Child Care Facility Rules and Regulations PG – 108
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Child Care Facility Rules and Regulations (RNRF) 4 The Inspection There is a new teacher who was hired to work in the infant room within the past two weeks. In reviewing her Child Care Training Transcript, you observe she has not completed any required training courses. Mr. Kind allows each staff person to use his computer for one hour each month to complete online child care training, which is documented on their annual in-service form. Approximate time required for this activity: 10 minutes Activity: The Inspection In order to protect the health and safety of children, programs are inspected to see if they are in compliance with the rules and regulations. For this activity, you are going to be the licensing counselor inspecting a program for compliance. Read each question and select an answer. Answer Options: In Compliance or Out of Compliance There is a new teacher who was hired to work in the infant room within the past two weeks. In reviewing her Child Care Training Transcript, you observe she has not completed any required training courses. (In Compliance – Child Care Facility Standards Classification Summary: 33, new child care personnel have 90 days to begin their mandated training, and 30 days to complete fire extinguisher and safe sleep training.) Mr. Kind allows each staff person to use his computer for one hour each month to complete online child care training, which is documented on their annual in-service form. (In Compliance – Child Care Facility Standards Classification Summary: 33, child care personnel must complete at least 10 hours of child care training per year.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 4 The Inspection (cont.) Mr. Kind, the Director, is the only person on staff who has an active staff credential. 45 of the 58 children who attend every day are under the age of five. Answer Options: In Compliance or Out of Compliance Mr. Kind, the Director, is the only person on staff who has an active staff credential. 45 of the 58 children who attend every day are under the age of five. (Out of Compliance – Child Care Facility Standards Classification Summary: 34, there must be one credentialed staff person for every 20 children in care.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 4 The Inspection (cont.) In reviewing personnel records, you find that each of the staff has the Background Screening and Personnel File Requirements form completed; however, the new infant teacher, who has lived in Florida her entire life, is still waiting for her background screening clearance letter. Since she works as a co-teacher in the infant classroom, she is always supervised. Answer Options: In Compliance or Out of Compliance In reviewing personnel records, you find that each of the staff has the Background Screening and Personnel File Requirements form completed; however, the new infant teacher, who has lived in Florida her entire life, is still waiting for her background screening clearance letter. Since she works as a co-teacher in the infant classroom, she is always supervised. (Out of Compliance – Child Care Facility Standards Classification Summary: 45, if screening results have not been received, the applicant can be hired for training and orientation purposes but may not be in contact with children.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 4 Module 4 Summary You have achieved this module’s learning objectives if you can: Identify the Training requirements List the Background Screening requirements Module 4 Summary Here is a summary of key points for Module 4: Training, Background Screening, and Personnel Records. New child care personnel must begin training within 90 days of employment in the industry. The 40-hour introductory training must be successfully completed through passage of a competency exam or earning an educational exemption. The 40-hour introductory training for school-age child care personnel requires specific coursework. Child care personnel must complete early literacy and fire extinguisher training, as well as safe sleep and shaken baby syndrome training, if applicable. A first aid and CPR certified staff member must be present at all times while children are in care. Child care personnel must complete 10 hours of early childhood education training annually. Child care programs must have credentialed staff working in the program at least 20 hours per week. Each child care facility must have a credentialed director. Child care personnel must pass a Level 2 background screening as a condition of employment. Child care programs must have complete personnel files for each employee and volunteer working at the facility. Conclusion You have achieved this module’s learning objectives if you can: Define the roles and responsibilities of a child care professional Describe different types of child care programs Identify the key agencies and resources available to child care professionals Recognize how the Florida Statutes, Florida Administrative Code, and the Child Care Facility Handbook align to protect the health and safety of children in child care programs Child Care Facility Rules and Regulations PG –
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Child Care Facility Rules and Regulations (RNRF) 5 Child Care Facility Rules and Regulations Module 5: Enforcement Approximate time required for this module: 30 minutes Materials: Copies of Standards Classification Summaries (Child Care Facilities) Welcome to Module 5: Enforcement. This module will explore the Enforcement section of the rules and regulations that govern child care facilities. Child Care Facility Rules and Regulations PG – 111
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Module Goal and Learning Objective
Child Care Facility Rules and Regulations (RNRF) 5 Module Goal and Learning Objective Module Goal Participants will examine the Enforcement section. Learning Objectives After successfully completing this module, you will be able to: Summarize the Enforcement section Module Goal Participants will examine the Enforcement section. Learning Objectives After successfully completing this module, you will be able to: Summarize the Enforcement section Child Care Facility Rules and Regulations PG – 111
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 5 Class Definitions A Class I Violation is an incident of noncompliance that is most serious in nature and may result in death or serious harm to a child. Examples of Class I Violations: A child was not adequately supervised and left the facility premises without staff supervision. A child was left behind in a vehicle at the facility, on a field trip, or an activity away from the facility. A form of discipline used by staff included the use of spanking or other form of physical punishment. Approximate time for this lesson: 10 minutes For purposes of enforcement, each violation of a child care licensing standard is assigned a violation class, which is then used to implement disciplinary sanctions. A Class I Violation is an incident of noncompliance that is most serious in nature and may result in death or serious harm to a child. Examples of Class I Violations: A child was not adequately supervised and left the facility premises without staff supervision. (CCF 4.3) A child was left behind in a vehicle at the facility, on a field trip, or an activity away from the facility. (CCF 4.10) A form of discipline used by staff included the use of spanking or other form of physical punishment. (CCF 11.6) Child Care Facility Rules and Regulations PG – 112
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Child Care Facility Rules and Regulations (RNRF) 5 Class Definitions A Class II Violation is an incident of noncompliance that is less serious in nature than a Class I Violation. A Class II Violation may be elevated to a Class I Violation if the noncompliance resulted in death or serious harm to the child. Examples of Class II Violations: The facility’s outdoor play space was not enclosed with fencing or walls a minimum of 4 feet in height. The bedding available was not sanitary and poses a threat to the health, safety, or well-being of a child in care. The director responsible for the daily operation of the program did not have an active Director Credential. A Class II Violation is an incident of noncompliance that is less serious in nature than a Class I Violation. A Class II Violation may be elevated to a Class I Violation if the noncompliance resulted in death or serious harm to the child. Examples of Class II Violations: The facility’s outdoor play space was not enclosed with fencing or walls a minimum of 4 feet in height. The bedding available was not sanitary and poses a threat to the health, safety, or well-being of a child in care. The director responsible for the daily operation of the program did not have an active Director Credential. Child Care Facility Rules and Regulations PG – 112
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Child Care Facility Rules and Regulations (RNRF) 5 Class Definitions A Class III Violation is an incident of noncompliance and is the least serious in nature. Examples of Class III Violations: Documentation of pediatric cardiopulmonary resuscitation training was not on file for staff. The facility’s first aid kit was within reach of children. The facility was notified of allergies to medication or special restrictions and there was no written documentation in the child's file. A Class III Violation is an incident of noncompliance and is the least serious in nature. Examples of Class III Violations: Documentation of pediatric cardiopulmonary resuscitation training was not on file for staff. The facility’s first aid kit was within reach of children. The facility was notified of allergies to medication or special restrictions and there was no written documentation in the child's file. Rules and Regulations Florida Statutes: , Florida Administrative Code: 65C Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 112
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Child Care Facility Rules and Regulations (RNRF) 5 Key Point Each violation of a licensing standard is classified as Class I, II, or III for enforcement purposes. Key Point: Each violation of a licensing standard is classified as Class I, II, or III for enforcement purposes. Additional Resources Standards Classification Summary: Child Care Facilities Child Care Facility Rules and Regulations PG – 113
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Which Class Violation Is the Noncompliance?
Child Care Facility Rules and Regulations (RNRF) 5 Which Class Violation Is the Noncompliance? B C A Approximate time required for this activity: 5 minutes Activity: Which Class Violation Is the Noncompliance? Note to the trainer: Make sure to have copies of the Standards Classification Summaries (Child Care Facilities) for participants to use. Child care professionals need to be in compliance with all of the licensing standards; however, in the event they are not in compliance, caregivers should be aware of how serious the violation is by knowing the class violation assigned to the noncompliance. Drag each statement to the correct violation type. Noncompliance Statement Violation Type The driver of the vehicle failed to drop the child off at the appropriate location. (CCF 4.19) Class I An unscreened individual was left alone with children in care. (CCF 4.18) Children were not individually fed and supervised during meal times. (CCF 4.7) Class II The individual(s) responsible for children while away from the facility did not have a telephone or other means of instant communication available. (CCF 4.14) The facility's transportation log did not include all of the requirements. (CCF 5.4) Class III The custodial parent or legal guardian was not provided written notification of the program’s disciplinary and expulsion policies. (CCF 11.1) Child Care Facility Rules and Regulations PG – 114
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Disciplinary Sanctions
Child Care Facility Rules and Regulations (RNRF) 5 Disciplinary Sanctions If a program repeatedly violates the same standard, each time they are found in noncompliance the disciplinary sanctions increase If a program is found in noncompliance with a licensing standard, one of the following steps may be taken depending on the situation: Imposing an administrative fine Converting an annual license to provisional or probationary status Denying, suspending, or revoking a license Approximate time for this lesson: 10 minutes Disciplinary sanctions are outlined in the regulations to ensure consistent enforcement across the state. If a program repeatedly violates the same standard, each time they are found in noncompliance the disciplinary sanctions increase. If a program is found in noncompliance with a licensing standard, one of the following steps may be taken depending on the situation: Imposing an administrative fine Converting an annual license to provisional or probationary status Denying, suspending, or revoking a license In determining the appropriate disciplinary action, the licensing agency will review the severity of the violation, probability of death or serious harm to the health or safety of any person, actions taken by the program to correct the noncompliance, and the history of noncompliance. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 115
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Child Care Facility Rules and Regulations (RNRF) 5 Key Point Disciplinary sanctions are consistently enforced based on the standard violated, the number of times it was violated, and the severity of the violation. Key Point: Disciplinary sanctions are consistently enforced based on the standard violated, the number of times it was violated, and the severity of the violation. Child Care Facility Rules and Regulations PG – 115
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Child Care Facility Rules and Regulations (RNRF) 5 This is the Progressive Disciplinary Sanctions used by the Department to inforce compliance with the child care standards. Additional Resources Progressive Disciplinary Sanctions Summary Child Care Facility Rules and Regulations
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What Is the Consequence?
Child Care Facility Rules and Regulations (RNRF) 5 What Is the Consequence? B C Approximate time required for this activity: 5 minutes Activity: What Is the Consequence? Through the Florida Administrative Code, the Department has adopted progressive enforcement to ensure a standard system for disciplinary action when programs violate licensing standards. Using the Standards Classification Summaries (Child Care Facilities) and the Progressive Disciplinary Sanctions Summary, identify the consequence of the noncompliance outlined in each scenario. Read each question and select an answer. During a routine inspection, the ABC Child Care Center had a child who did not have a Florida Certification of Immunization (DH Form 680) form on file within 30 days of enrollment. This is the second time within the past year the provider has been cited for this. In addition to providing technical assistance and documenting the noncompliance on the inspection, what is the consequence? No other consequence (Feedback: Violation is Immunization Records #41.1 which is a Class III violation and aligns with Section 7.1, B in the Child Care Facility Handbook. This was the second occurrence of the violation.) The Department shall fine the provider $25 The Department shall fine the provider $30 per day The Department shall fine the provider $40 per day The Department shall fine the provider $50 per day and put them on probation for six months During a routine inspection, the Sunshine Child Care Center did not change the linens after use by an ill child in the designated isolation area. This is the third time within the past year the provider has been cited for this. In addition to providing technical assistance and documenting the noncompliance on the inspection, what is the consequence? No other consequence The Department shall fine the provider $25 (Feedback: Violation is Communicable Disease Control #35.7 which is a Class III violation and aligns with Section 6.1.1, C in the Child Care Facility Handbook. This was the third occurrence of the violation.) The Department shall fine the provider $40 per day and put them on probation for six months The Department shall fine the provider $50 per day and suspend their license During a routine inspection, the Panda Child Care Center had electrical outlets without covers in place. This is the second time within the past year the provider has been cited for this. In addition to providing technical assistance and documenting the noncompliance on the inspection, what is the consequence? The Department shall include an administrative warning notification on the inspection report The Department shall fine the provider $50 (Feedback: Violation is Facility Environment #12.18 which is a Class II violation and aligns with Section 3.1, I in the Child Care Facility Handbook. This was the second occurrence of the violation.) The Department shall fine the provider $60 per day The Department shall fine the provider $75 per day and put them on probation for six months The Department shall fine the provider $100 per day and suspend the license Child Care Facility Rules and Regulations PG – 116
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Child Care Facility Rules and Regulations (RNRF) 5 Penalties It is a misdemeanor of the first degree for any person to knowingly violates specific rules and regulations It is a felony of the second degree if any misrepresentation to a family member by act or omission is made regarding licensure or operation of a child care program if the child suffers from bodily harm, permanent disfigurement, permanent disability, or death as a result of an intentional act or negligence by child care personnel Approximate time for this lesson: 10 minutes It is a misdemeanor of the first degree for any person to knowingly: Fail by false statement, misrepresent, impersonate, or act in a fraudulent means on an application for licensure or employment Operate or attempt to operate a program without being licensed Operate under a license that has been suspended, revoked, or terminated Misrepresent by act or omission to be licensed Make any misrepresentation by act or omission regarding licensure or operation of a child care program to a family member Make any misrepresentation to a licensing authority or representative of a law enforcement agency It is a felony of the second degree if any misrepresentation to a family member by act or omission is made regarding licensure or operation of a child care program if the child suffers from bodily harm, permanent disfigurement, permanent disability, or death as a result of an intentional act or negligence by child care personnel. Rules and Regulations Florida Statutes: Florida Administrative Code: 65C Child Care Facility Handbook: School-Age Child Care Licensing Handbook: Child Care Facility Rules and Regulations PG – 117
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Child Care Facility Rules and Regulations (RNRF) 5 The Inspection During the inspection, you asked to make copies of some of the program records, so Mr. Kind made the copies for you. During the inspection, you asked Mr. Kind about a complaint you received from a parent who said they were not allowed to visit the program during naptime. Mr. Kind explained that was the program’s policy because it disturbed the children, but families had access during all other hours the program was open. Approximate time required for this activity: 5 minutes Activity: The Inspection In order to protect the health and safety of children, programs are inspected to see if they are in compliance with the rules and regulations. For this activity, you are going to be the licensing counselor inspecting a program for compliance. Read each question and select an answer. Answer Options: In Compliance or Out of Compliance During the inspection, you asked to make copies of some of the program records, so Mr. Kind made the copies for you. (In Compliance – Child Care Facility Standards Classification Summary: 47, the program must allow the licensing authority to make copies of facility records.) During the inspection, you asked Mr. Kind about a complaint you received from a parent who said they were not allowed to visit the program during naptime. Mr. Kind explained that was the program’s policy because it disturbed the children, but families had access during all other hours the program was open. (Out of Compliance – Child Care Facility Standards Classification Summary: 47, child care programs must grant access, in person or by telephone, to the program during the hours of operation.) Child Care Facility Rules and Regulations
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Child Care Facility Rules and Regulations (RNRF) 5 Module 5 Summary You have achieved this module’s learning objectives if you can: Summarize the Enforcement section Module 5 Summary Here is a summary of key points for Module 5: Enforcement. Each violation of a licensing standard is classified as Class I, II, or III for enforcement purposes. Disciplinary sanctions are consistently enforced based on the standard violated, the number of times it was violated, and the severity of the violation. Conclusion You have achieved this module’s learning objectives if you can: Summarize the Enforcement section Child Care Facility Rules and Regulations PG – 118
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Child Care Facility Rules and Regulations (RNRF) 6 Child Care Facility Rules and Regulations Module 6: Professionalism Approximate time required for this module: 30 minutes Welcome to Module 6: Professionalism. This module will highlight key elements of professionalism in early childhood education. Child Care Facility Rules and Regulations PG – 119
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Module Goal and Learning Objectives
Child Care Facility Rules and Regulations (RNRF) 6 Module Goal and Learning Objectives Module Goal Participants will review qualities of a child care professional. Learning Objectives After successfully completing this module, you will be able to: Define the elements of being a professional Prepare a Professional Development Plan Module Goal Participants will review qualities of a child care professional. Learning Objectives After successfully completing this module, you will be able to: Define the elements of being a professional Prepare a Professional Development Plan Child Care Facility Rules and Regulations PG – 119
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Child Care Facility Rules and Regulations (RNRF) 6 What Is a Profession? Specialized knowledge, skills, and abilities (KSAs) Ongoing training to strengthen KSAs Industry requirements to obtain employment Rules and regulations that govern the career Code of ethical conduct and standards of practice Opportunities to join organizations that support the career Approximate time for this lesson: 10 minutes Take a moment to identify three careers that you consider professions. What do these have in common? There are specific requirements for determining if an occupation is a profession. These include: Specialized knowledge, skills, and abilities (KSAs) Ongoing training to strengthen KSAs Industry requirements to obtain employment Rules and regulations that govern the career Code of ethical conduct and standards of practice Opportunities to join organizations that support the career Being a professional means much more than having a high salary. It is about making a difference. Child Care Facility Rules and Regulations PG – 120
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Child Care Facility Rules and Regulations (RNRF) 6 Key Point There are specific requirements that must be met in order to consider a career a profession. Key Point: There are specific requirements that must be met in order to consider a career a profession. Child Care Facility Rules and Regulations PG – 120
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Is Child Care a Profession?
Child Care Facility Rules and Regulations (RNRF) 6 Is Child Care a Profession? Reflect on a profession that you are familiar with Think about the requirements of a profession and identify the specifics for early childhood education Act by identifying the requirements you have or have not completed Approximate time required for this activity: 5 minutes Reflect, Think, Act: Is Child Care a Profession? Note to Trainer: This activity should be introduced to the participant and then instruct them to complete the reflection after the course has concluded. Reflect on a profession that you are familiar with, such as doctor or lawyer. What makes it a profession? Think about the requirements of a profession and identify the specifics for early childhood education: Specialized knowledge, skills, and abilities (KSAs) Ongoing training to strengthen KSAs Industry requirements to obtain employment Rules and regulations that govern the career Code of ethical conduct and standards of practice Opportunities to join organizations that support the career Act by identifying which requirements you have completed. Research requirements you are not familiar with so you can continue your growth as an early childhood professional. Child Care Facility Rules and Regulations PG – 121
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Maintaining Professionalism
Child Care Facility Rules and Regulations (RNRF) 6 Maintaining Professionalism Track changes in laws that affect the profession Read and submit information to professional journals, periodicals, and websites Join and be active in professional associations Attend and teach at conferences, seminars, workshops, and continuing education courses Maintain training requirements mandated by law Mentor newcomers to the profession Accept work assignments that are progressively more responsible Sustain one-on-one interaction with peers and colleagues (networking) All professionals use the same methods to maintain their professionalism. It does not matter whether you practice a profession that is rare or common; if it takes years of study, a few certification classes, or on-the-job training; or how much money you make. All professionals perform certain activities in order to remain professionals. When a professional stops doing these activities, their professionalism falls into decline. To maintain your professionalism, you should: Track changes in laws that affect the profession Read and submit information to professional journals, periodicals, and websites Join and be active in professional associations Attend and teach at conferences, seminars, workshops, and continuing education courses Maintain training requirements mandated by law Mentor newcomers to the profession Accept work assignments that are progressively more responsible Sustain one-on-one interaction with peers and colleagues (networking) Child Care Facility Rules and Regulations PG – 122
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Key Point All professionals perform certain activities in order to remain professionals. Key Point: All professionals perform certain activities in order to remain professionals. Child Care Facility Rules and Regulations PG – 122
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Using the Internet as a Resource
Child Care Facility Rules and Regulations (RNRF) 6 Using the Internet as a Resource Visit Department of Children and Families’ Office of Child Care Regulation website frequently. In addition to the Department’s website, you should keep important websites bookmarked so you can access them frequently: Florida Office of Early Learning Office of Child Care Centers for Disease Control and Prevention One of the easiest ways you can maintain your professionalism is to visit websites that are devoted to professional child care and early learning. You should make a practice of visiting the Department of Children and Families’ Office of Child Care Regulation website frequently. In addition to the Department’s website, you should keep important websites bookmarked so you can access them frequently: Florida Office of Early Learning Office of Child Care Centers for Disease Control and Prevention There are many groups that are good to join so you can be part of the conversations happening about early childhood education issues. Use the Internet to search for groups on social media or websites to add to your list. It is important to investigate the websites you find to ensure they are developed by a trusted source. Anyone can post information on the Internet. Make sure to double check the sources. Child Care Facility Rules and Regulations PG – 122
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Key Point The Internet can be a valuable resource to use to increase your knowledge, skills, and abilities. Key Point: The Internet can be a valuable resource to use to increase your knowledge, skills, and abilities. Additional Resources Florida Office of Early Learning Office of Child Care Centers for Disease Control and Prevention Child Care Facility Rules and Regulations PG – 122
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Joining a Professional Organization
Child Care Facility Rules and Regulations (RNRF) 6 Joining a Professional Organization National Association for the Education of Young Children National Association for Family Child Care National Association for Regulatory Administration National AfterSchool Association Florida Association for the Education of Young Children Florida Association For Child Care Management Florida Family Child Care Home Association Florida Afterschool Network Professional organizations provide opportunities to network with others in your field. They provide valuable resources to help with your career. Most organizations offer professional development opportunities, such as webinars or conferences. Early childhood professional organizations: National Association for the Education of Young Children National Association for Family Child Care National Association for Regulatory Administration National AfterSchool Association Florida Association for the Education of Young Children Florida Association For Child Care Management Florida Family Child Care Home Association Florida Afterschool Network Early childhood professionals should get involved with professional organizations in order to advocate for changes to the field. As an early childhood advocate, you are making a decision to increase the quality of care provided to the families in your community. Child Care Facility Rules and Regulations PG – 123
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Key Point When selecting a professional organization, you should evaluate the membership benefits and choose an organization that meets your professional development needs. Key Point: The Internet can be a valuable resource to use to increase your knowledge, skills, and abilities. Child Care Facility Rules and Regulations PG – 123
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Continuing Your Education
Child Care Facility Rules and Regulations (RNRF) 6 Continuing Your Education Annual In-Service requirement Pursue an early childhood credential or degree Become familiar with the Florida Professional Development Registry and T.E.A.C.H. The purpose of continuing education is for professionals to strengthen their knowledge, skills, and abilities related to their careers, as well as to stay current on new research findings and best practices. In Florida, child care personnel are required to take at least ten hours of annual in-service training. This is a minimum requirement, which means professionals may choose to take more hours. There are many ways to continue your education. You can take courses offered by the Department or other training providers. You may choose to pursue an early childhood credential or degree. Every profession has a career ladder. It is important to understand the training requirements for each career on the ladder so you can plan accordingly. The Florida Professional Development Registry provides a framework for different levels of education that an early childhood professional might obtain. The purpose of the Registry is to help professionals plan their professional growth. The Florida Early Care and Education Career Pathway and Florida Core Competencies are very helpful in developing a professional development plan. T.E.A.C.H. is a scholarship program to help child care professionals advance their credentials and degrees in early childhood education. This program is a three-way partnership for the sharing of expenses by the caregiver receiving the scholarship, the sponsoring child care center or family child care home, and T.E.A.C.H. The scholarship covers tuition, books, and other education-related expenses. Individuals who complete the requirements of their scholarship are eligible for bonuses. Child Care Facility Rules and Regulations PG – 124
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Child Care Facility Rules and Regulations (RNRF) 6 Key Point Professionals must continue their education in order to stay current on trends and issues. Key Point: Professionals must continue their education in order to stay current on trends and issues. Additional Resources Florida Early Care and Education Career Pathway Florida Core Competencies For Early Care and Education T.E.A.C.H. Child Care Facility Rules and Regulations PG – 124
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Professional Reading It is important for professionals to read information about the field. This includes books, journals, articles, or blogs published by experts. Select professional readings that interest you and help round out your skills. It is helpful to read the same literature other professionals are reading so you can talk to someone about what you are reading. After you read professional material, you should reflect on how you will incorporate the information into your daily routines. Child Care Facility Rules and Regulations PG – 125
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Key Point Professional readings help grow your knowledge, skills, and abilities. Key Point: Professional readings help grow your knowledge, skills, and abilities. Child Care Facility Rules and Regulations PG – 125
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Ethical Code of Conduct
Child Care Facility Rules and Regulations (RNRF) 6 Ethical Code of Conduct Approximate time for this lesson: 10 minutes Professional associations usually set ethical standards for their members. For child care professionals, the most widely recognized standard is set by the National Association for the Education of Young Children (NAEYC). It includes core values and a list of acceptable ethical behaviors. In addition to following an ethical code of conduct from a professional organization, you must demonstrate you are of good moral character through the background screening process. Child Care Facility Rules and Regulations PG – 125
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Key Point An ethical code of conduct identifies standards of practice to serve the profession. Key Point: An ethical code of conduct identifies standards of practice to serve the profession. Additional Resources NAEYC Position Statements on Ethical Conduct Child Care Facility Rules and Regulations PG – 125
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Review the Ethical Code of Conduct
Child Care Facility Rules and Regulations (RNRF) 6 Review the Ethical Code of Conduct Can you adhere to the core values? Review the ideals and principles under each section. Are there any that surprised you? Provide specific examples of how you can incorporate these into your daily professional life. Read the Statement of Commitment and identify how you will ensure these core concepts are included in your professional life Approximate time required for this activity: 5 minutes Activity: Review the Ethical Code of Conduct Note to the trainer: Appendix A is the NAEYC Code of Ethical Conduct. Read the NAEYC Position Statements on Ethical Conduct, answer the following questions, and discuss with your director or co-workers, if possible: Can you adhere to the core values? Review the ideals and principles under each section. Are there any that surprised you? Provide specific examples of how you can incorporate these into your daily professional life. Read the Statement of Commitment and identify how you will ensure these core concepts are included in your professional life. Child Care Facility Rules and Regulations PG – 126
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Professional Development Plans
Child Care Facility Rules and Regulations (RNRF) 6 Professional Development Plans A goal A list of the credentials and competencies for that career A list of the knowledge, skills, and abilities you already have A list of the knowledge, skills, and abilities you need but do not currently have A list of the barriers to achieving your objectives and your plan for overcoming these barriers A list of objectives to achieve A list of steps to take to achieve the objectives Approximate time for this lesson: 10 minutes A Professional Development Plan provides a tool to help individuals identify steps to take to grow and track the progress toward accomplishing their goals. A Professional Development Plan should be reviewed often and revised as necessary to meet your goals and objectives. To be effective, a Professional Development Plan must be written down. If it is only in your head, it is not a plan. The elements of a Professional Development Plan are: A goal. What is your “dream career”? Be as specific as possible. Do not write, “To work in child care.” Instead, write something like this: “To lead my own early childhood education program.” A list of the credentials and competencies for that career. If you want to be a director, you will write down all the credentials a director needs to have, and any other skills and abilities you will need to excel at that work. A list of the knowledge, skills, and abilities you already have. Carefully evaluate your current ability to achieve your goal. A list of the knowledge, skills, and abilities you need but do not currently have. This list becomes your objectives for achieving your goal. A list of the barriers to achieving your objectives and your plan for overcoming these barriers. Ask yourself: How can you overcome these barriers? What resources are available? What accommodations can be made? A list of objectives to achieve. These are specific statements of skills, knowledge, or abilities that you plan to gain and how you will achieve them. Your plan should include objectives that are S.M.A.R.T., which means specific, measurable, achievable, relevant to your goal, and time specific. For example, “Obtain a Birth Through Five Credential within the next 12 months.” A list of steps to take to achieve the objectives. These are the steps it will take to meet your objective. You should identify when each step will begin and be completed to help keep you on track. If you want to increase your plan’s effectiveness, share it with someone who will hold you accountable for following it. You should share your professional development plan with a mentor or colleague so you can talk about your progress, challenges, and successes in meeting your goals. Child Care Facility Rules and Regulations PG – 127
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Key Point Professional development plans should be carefully developed, written, and reviewed often. Key Point: Professional development plans should be carefully developed, written, and reviewed often. Child Care Facility Rules and Regulations PG – 127
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Create a Professional Development Plan
Child Care Facility Rules and Regulations (RNRF) 6 Create a Professional Development Plan Within the next week, develop your plan and share it with a professional who will help keep you on track. Approximate time required for this activity: 10 minutes Activity: Create a Professional Development Plan Note to the trainer: The purpose of this activity is to introduce the concept of writing professional development plans. Time permitting, have the participants begin to think about their own plan and then instruct them to complete this on their own. Using the framework in this module, create your own professional development plan. A goal A list of the credentials and competencies for that career An identification of the competencies and credentials you already have A recognition of the competencies and credentials you need but do not currently have A list of the barriers to achieving your objectives and your plan for overcoming these barriers A list of objectives to achieve A list of steps to take to achieve the objectives Now that you have developed a Professional Development Plan, make sure that you keep it handy and implement it. It helps to share it with another early childhood professional so they can help you achieve your goals. Child Care Facility Rules and Regulations PG – 128
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Module 6 Summary You have achieved this module’s learning objectives if you can: Define the elements of being a professional Prepare a Professional Development Plan Module 6 Summary Here is a summary of key points for Module 6: Professionalism. There are specific requirements that must be met in order to consider a career a profession. All professionals perform certain activities in order to remain professionals. The Internet can be a valuable resource to use to increase your knowledge, skills, and abilities. When selecting a professional organization, you should evaluate the membership benefits and choose an organization that meets your professional development needs. Professionals must continue their education in order to stay current on trends and issues. Professional readings help grow your knowledge, skills, and abilities. An ethical code of conduct identifies standards of practice to serve the profession. Professional development plans should be carefully developed, written, and reviewed often. Conclusion You have achieved this module’s learning objectives if you can: Define the elements of being a professional Prepare a Professional Development Plan Child Care Facility Rules and Regulations PG –
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Child Care Facility Rules and Regulations
Child Care Facility Rules and Regulations (RNRF) 6 Workplace Connection Note to the trainer: This is a new type of activity, which gives the participant an opportunity to transfer the knowledge gained from this course into the workplace. Encourage participants to complete this activity. The following activities are designed to help you transfer the knowledge you gained through this course to the workplace. It is recommended that you complete these activities with the director of your program or an experienced child care professional. If you are not currently working in a child care program, we recommend that you find a program you can observe with a director or operator who is willing to spend some time assisting you with this process. Review your child care program’s last three licensing inspections, which can be found on the Department’s website. Talk with the program director about the results. With the program director, walk around the program and observe the licensing standards outlined in this course to determine if the program is in compliance. Review three children’s files and the documents within the files. Make sure to check the dates to ensure compliance with the licensing standards. Review your own employee file and check for compliance with the licensing standards. Discuss your professional development with your director or mentor. Child Care Facility Rules and Regulations PG – 131
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