1. The Internal Audit Cycle
Field extension / training
Corrective measures
Internal inspection
Farmers
Internal monitoring product flow
Sanctions
Internal approval decision

2. How Much Control Do We Need?

3. (organic and conversion)
Internal Approval
screen inspection checklists
decision on approval
decide necessary corrective measures
Sanction as required
Inspection checklists
and comments
Internal Inspection
Internal Approval Manager
or Internal Approval Commitee
List of Sanctioned
Farmers
List of Approved
Farmers
(organic and conversion)

4. What Should Be Done in Case of Noncompliances by Farmers ?
Pesticides stored on the farm
Use of herbicides
Soil Erosion
Coffee leaves sprayed 2 months ago
Farmer used NPK fertiliser or urea

5. What Should Be Done in Case of Mistakes Made During Processing or Buying ?
Bananas mixed during packing
Some Bags not labeled as organic - are they organic?
Wrong
buying records
Purchase officer has bought bananas from
not certified farm
because organic farmer was not at home

6. Investigate Problem Decision Act! Document!
What Needs to Be Done?
Investigate
What happened?
Why?
When ?
What products/lots are concerned?
Problem
Decision
by organic approval manager /OAC
Sanctions
Corrective measures
Act!
Document!
Note: Serious problems should always be reported immediately to ICS Coordinator.

7. Example: Types of Sanctions
Written condition
Penalty
ICS will fine farmers $5
Suspension for a fixed period until the farmer takes corrective actions requested (remains certified)
De-certification of farmers --> New start of conversion period for 36 months
Farmer banned from ICS membership either permanently or for a set time.
Situation when sanction applied
Minor deficiencies in record keeping, weak farm management. Minor violations of the standards or regulations
Not having implemented last years conditions
Major deficiencies in record keeping
Repeated minor violations
Clear violation of the standards but not threatening the organic integrity of the product.
Clear violation of the standards threatening the organic integrity of the product.
Obvious fraud
Intentional obstruction of the inspection process,
Refusal to respond to written requests

8. Examples Non-compliances & Sanctions