1. EWIF South Regional Meeting
24 April 2018

2. AGENDA Introductions About EWIF 2017 round up and 2018
Annual EWIF Awards
EWIF National Conference
National & Regional Plans- 10th Anniversary
Discussion Topic- GDPR
Member announcements
Group Photo
Next Meeting
Please amend for your meeting i.e. delete either Meeting Presentation or Discussion Topic depending on what you are doing
Find out if anyone needs to leave early. If they do then move the Group Photo forward so everyone can be included

3. INTRODUCTIONS Please state: Name Company What the company does
Whether you are an EWIF Member or Guest
What looking to get out of today’s meeting
30 seconds for each person to introduce themselves.
For guests you may give them slightly longer if you wish

4. ABOUT EWIF EWIF Mission
“To inspire, encourage, educate and support women considering or involved in franchising through a network of Ambassadors.”
3 target groups
Women looking to become franchisees
Women business owners looking to expand through franchising
Franchisors that have businesses that are suitable for women franchisees but currently women franchisees are under represented.
Each meeting we should remind attendees what EWIF is about especially as some people may be guests and not know too much about EWIF

5. EWIF SERVICE OFFERING ½ hour free telephone support and advice
Mentoring
Public speaking
Providing case studies
Media interviews
Attendance at local and national events
Members offer to public; Member to member offers
EWIF also:
Raises the issues facing women in franchising
Undertakes research into women in franchising
Publicise women in franchising in the media
You can remind members to consider what they can do to support EWIF and the mission.
Members don’t have to offer all services
Please explain the new Members offer section
EWIF members making offers to anyone who visits the EWIF website
EWIF members making offers only available to other EWIF members
EWIF members can have an offer on each part of the EWIF website i.e. 1 in the main section open to all website visitors and 1 in the members area only (password protected)

6. EWIF REGIONS REGIONAL CHAIRS EWIF East- vacant
EWIF South – Kate Matthews, Boddy Matthews
EWIF London – Anne-Marie Martin, Diddi Dance
EWIF North East – Angela Sterling, Lingotot
EWIF North West – Rebecca Young
EWIF South West & Wales – Stephen Thompson, Darwin Gray
EWIF Midlands – Fiona Boswell, Fraser Brown
EWIF Members are free to attend any regional meeting regardless as to where they are based
Currently there are 7 EWIF Regions. Feel free to elaborate on this as you wish.

7. EWIF MANAGEMENT STRUCTURE
CHIEF EXECUTIVE
Clive Sawyer, Business Options
EWIF Strategy, Chair of EWIF Board
NATIONAL CHAIR
Sarah Carlile & Paul Clegg, Coconut Creatives
PR, Marketing, Website, Social Media, Events
NATIONAL FINANCE, MEMBERSHIP, ADMINISTRATION
Diane Wilson, Business Options
Membership new & renewals, support to EWIF regions
Other than membership enquiries, EWIF members should go through their regional chairs if they have any questions / suggestions

8. What happened in 2017

9. 7th Annual EWIF Awards
National Conference is the other main EWIF event of the year (after the EWIF Awards)

10. EWIF ANNUAL AWARDS 2017
Black Tie Finalists & Sponsors Reception - Monday 15th May 2017 in Central London EWIF 7th Annual Awards
- Tuesday 16th May 2017 in Central London
Guest Speaker - Melody Hossaini, Contestant on “The Apprentice 2011”
Record number of entries
Record number of attendees
We would like all EWIF members to be at the Awards
Please put date in the diary and book tickets on the EWIF website.

11. 2017 EWIF AWARDS - WINNERS

12. 2017 EWIF AWARDS – WINNERS LUNCH
1st winners lunch hosted by NatWest at Drummonds bank
1st winners lunch held at one of London’s oldest Bank – Drummonds Bank – The Bank has Royal Patronage

13. EWIF ANNUAL AWARDS 2018
Black Tie Finalists & Sponsors Reception - Monday 14th May 2018 in Central London
EWIF 8th Annual Awards
Tuesday 15th May 2018 at RBS Bishopsgate
We would like all EWIF members to be at the Awards
Please put date in the diary and book tickets on the EWIF website.

14. EWIF ANNUAL AWARDS 2018
New Woman Franchisor of 2018 sponsored by Daisy First Aid
New Woman Franchisee of 2018 sponsored by NatWest Bank
Women Franchise Employee of 2018 sponsored by AFA
Woman Franchisor of 2018 sponsored by Franchise Finance
Woman Franchisee of 2018 sponsored by McDonald’s
Young Woman in Franchising of 2018 (u 30) sponsored by Darwin Gray
Service Provider of 2018 sponsored by The Franchise Show
Inspirational Woman in Franchising 2018 sponsored by WhatFranchise
Overall Woman in Franchising 2018 sponsored by EWIF
We would like all EWIF members to be at the Awards
Please put date in the diary and book tickets on the EWIF website.

15. EWIF AWARDS – SPONSORS 2018
Thank the sponsors

16. EWIF National Conference
National Conference is the other main EWIF event of the year (after the EWIF Awards)

17. NATIONAL CONFERENCE 2018 Date: - Friday 21st September 2018
Venue: - Staverton Park Hotel in Northampton (easily accessible from the M1, M6, M40, and Birmingham Airport and a short drive to Northampton and Coventry) - Has better facilities and parking!
Timings: - 9:30 to 3:00
Attendance - Encouraged 1 representative from each EWIF member

18. NATIONAL CONFERENCE 2017

19. NATIONAL PLANS 2018 is EWIF’s 10th Anniversary: EWIF Awards
EWIF Award Entries Closed - 7th March 2018
EWIF Award Nominees Announced - 11th April 2018
Annual Awards Ceremony - 15th May 2018
10th Anniversary EWIF Logo
Electronic logo
EWIF Charity: ROSA 2018
EWIF Week
17 to 20 September 2018 – Regional Activities
21 September 2018 – National Conference
EWIF Breakfast
at The Franchise Show Feb 2018
Awards – all members expected to attend – register online at
Charity - we are looking for charities related to supporting women/young women/girls into business – so who do you know of we could consider as our chosen charity of the year?
If you're an EWIF member, are there any charities close to your heart or that you think would be good for EWIF to partner with? Please with a link to their website to help us in our considerations.
Mon to Thurs regional activities. Each region can do whatever they like on whichever day(s) Mon to Thurs. Discuss plans on next slide
National Conference will be on the Friday on EWIF week as culmination - venue tbc
Everyone put date in diary – register for tickets online at

20. REGIONAL PLANS 2018 is EWIF’s 10th Anniversary: Regional ideas
EWIF Charity Rosa
Target fund raising
Other
Discuss your regions ideas and how to implement and make happen – who taking lead on each activity?
Suggest 1st regional meeting in 2018 given to finalising regional activities

21. PRESENTATION

22. GDPR Due to come into force on 25 May 2018
Replaces the existing 1998 Data Protection Act
In essence all businesses will be caught by the GDPR
New concepts as well as enhanced protection for data subjects

23. Phrases you may have heard
Data Protection Officer
Accountability
Consent and lawful basis
Subject Access Requests
Significant Fines
Privacy Impact Assessment

24. A few tips…. Educate senior management
Allocate time, responsibility & money to Data Protection
Data Audit - Identify what information you hold
Review the basis under which you hold/ process data
Review & Update data protection policies & employee training
Review privacy notices
Review data security & ensure you have a data breach procedure
Review data sharing agreements/ clauses for compliance

25. GDPR and franchising….
Individual franchisees (and/or their employees) should be treated like any other individual you hold data about
E.g. provide privacy notice, info on rights etc
Franchise agreement / manual / website?
Customer data is a far harder nut to crack
Franchisors consider that data about franchisees’ customers belongs to the franchisor…
But is this borne out in practice?
Also consider franchisee leads

26. GDPR and customers….
Franchise agreements generally state that customer data belongs to franchisor -
But who is doing the processing? And for whom?
Franchisor, franchisee or joint / common controllers?
Why does it matter?
Data processing contract requirements / Responsibility for your processors
Marketing!
Marketing to customers
Generally customer has contract with franchisee
Make clear in privacy notices given to customers if franchisor is to have right to market to them – name them
Customers can object to marketing in any event & request deletion
No one size fits all – new and existing customers may be different

27. GDPR and employees
Employers process significant amounts of employees’ personal data
All employers will be affected, irrespective of number of employees
Ability to rely on consent (historically used by employers) greatly reduced
Obligation to inform employees if there is a security breach of their personal data

28. Employers GDPR To Do List
Carry out HR Data Audit
Send all existing staff amendments to contract
Prepare updated contracts for starters post-25 May
Prepare privacy notices for employees, applicants and leavers
Review and update Handbook and policies (inc sickness, disciplinary, DBS checks etc)
Consider need for DPIAs
Draft Appropriate Policy Documents, if necessary
Train staff and managers on GDPR

29. ANNOUNCEMENTS
Opportunity for attendees to promote things they are doing / make announcements

30. EWIF MEMBER ANNOUNCEMENTS
Does anyone have anything they would like to share e.g.
Upcoming events
Useful information
Opportunity to go round the room to see if anyone has anything they would like to tell the rest of the group

31. KEY DATES & NEXT MEETING
Key Dates: - EWIF Awards, 15th May 2018, London (Book your Tickets!) - EWIF week September 2018
Regional Meeting Dates (Q1 2018): - Regional North East TBC
- Regional South September Regional SW & Wales TBC
- Regional Midlands 3 July 2018
- Regional East TBC Regional London TBC Regional North West 27 June 2018 Check EWIF website for future EWIF meeting dates throughout the year
Next Meeting: - Focus on developing regional plans for EWIF week and regional ideas for raising money for the EWIF charity
After the meeting please write up minutes of your meeting and send to Diane Wilson at and she will arrange for them to be put on the EWIF website.

32. REGIONAL GROUP PHOTO
We would like a group photo at the end of each regional meeting
Please the group photo to Diane Wilson at