1. ‘Splitting’ the MUSIC format
Presentation to the Cataloging Congress
16 May 2002
prepared by Spencer M. Anspach

2. Current format selection from menus in Unicorn
WorkFlows drop-down menu for format
[includes non-MARC formats]
WebCat drop-down menu for format (customized to display names instead of codes)

3. Initial Unicorn implementation
We accepted SIRSI’s default formats
included both MARC and non-MARC formats
delivered formats corresponded to the seven formats enumerated in the 2000 edition of MARC 21 Concise Formats
NOTIS used seven formats
we did not yet have enough experience with the system to fully explore alternatives to what was delivered

4. (from OCLC Input Standards)
OCLC’s use of formats
(from OCLC Input Standards)
OCLC WorldCat

5. RLIN’s use of formats (from Eureka database description)
(from RLIN input documentation)

6. “Format” is not part of the MARC data
Format is external to the bibliographic data
format is stored on the Title Control Record
format does not affect how MARC data is stored in Unicorn
format is determined when loading records, via a mapping policy we can configure
Format determines:
“fixed field” display configuration and labels
default values for fixed fields
indexing and WebCat display

7. 000/008 mapping to “fixed fields” display in WorkFlows

8. 000/008 mapping to “fixed fields” display in WorkFlows

9. Steps for adding an eighth format
Create a “SOUND” format
Change the Type Code => Format mapping
Make indexing and WebCat display changes
Convert existing data (ca. 100,000 records)*
* The mapping used for our original data load had not been updated and mapped the Type Code “t” to MANUSCRPT instead of MARC (it pre-dated the revision of “Manuscripts” to “Mixed Materials”). The conversion of these records (ca. 18,000) should be undertaken at the same time, ideally when complete keyword re-indexing can be done.

10. Change to Format Menus WorkFlows: WorkFlows: MANUSCRPT MANUSCRPT MAP
MARC
MRDF
MUSIC
SERIAL VM
WebCat:
BOOKS
COMPUTER/ELECTRONIC/ONLINE
JOURNALS/MAGAZINES/NEWSPAPERS
MANUSCRIPTS
MAPS
SOUND RECORDINGS/MUSIC
VIDEO/SLIDES, ETC.
WorkFlows:
MANUSCRPT
MAP
MARC
MRDF
MUSIC
SERIAL
SOUND VM
WebCat:
BOOKS
COMPUTER/ELECTRONIC/ONLINE
JOURNALS/MAGAZINES/NEWSPAPERS
MANUSCRIPTS
MAPS
MUSICAL SCORES
SOUND RECORDINGS
VIDEO/SLIDES, ETC.

11. Issues with creating a SOUND format
Benefits:
more specific OPAC searching (same as in WorldCat and Eureka)
allow format-specific indexing and display variations
keep up with latest changes to MARC 21
Costs:
time and effort (especially data conversion)
some additional training for copy cataloging staff
changes to existing documentation/help screens for users