1. Equipment Management Technical Services Program
2011 WSHEMA Meeting
Seattle, Washington
Equipment Management Technical Services Program
Steve Varnedoe, P.E.
National Center for Pavement Preservation

2. Vision
To serve as the comprehensive national resource supporting effective and efficient governmental highway equipment fleet management

3. Program Background Sponsored by AASHTO SCOM
Approved By AASHTO BOD 2008
Oversight Panel appointed by AASHTO 2009
Contracted with NCPP to manage program 2009
Program Launched February 2010
On-going coordination with AASHTO SCOM Equipment TWG

4. EMTSP Oversight Panel Erle Potter, Chair, Virginia DOT
Ken Valentine, Vermont DOT
James Smith, Pennsylvania DOT
Dennis Halachoff, Arizona DOT
Steve McCarthy, Utah DOT
Ron Pruitt, Alabama DOT
Tim Cunningham, Kansas DOT
Lacy Love, AASHTO Liaison

5. How Does the Program Work?
Funded Through Annual Voluntary State Contributions of $3,000 per Year
Covers Technical Services and Facilitated Regional Partnerships
Travel costs covered for 1 State Representative to attend Regional Partnership Meetings ( Participating States)
Agency CEO’s invoiced in July for all AASHTO TSP’s
Regional Partnerships operate under program umbrella with separate accounts and organizational structure

6. EMTSP Technical Services
Help Desk – Requests received via phone and
Interactive Website ( , Event Calendar, News Feed, Individual Partnership Web Pages or Links
Quick Links to Association, Supplier, Agency, Research Organization websites
Online reference library
Regional Partnership Coordination and Support
Annual Conferences with CEU’s
Technical Exchange
Digital Recording of conferences
Facilitated Conference Calls
Website support

7. Program Highlights to Date
Developed and implemented a Dynamic Strategic Plan of Action for advancing Equipment Mgmt.
On-going Coordination with AASHTO SCOM, AASHTO SICOP, TRB AHD 60
Supported Development of a Research Roadmap and Needs Statements- NCHRP 20- 7
Facilitated establishment of NE and MW Regional Equipment Managers groups
Coordinating with SSEMC and WSHEMA
Actively promoting professional fleet management training and certification

8. Program Highlights to Date
Supporting efforts to maintain/update Directory of State DOT Equipment Managers
Facilitating 2012 National Equipment Conference
Supporting joint NE-MW effort to reach national consensus on a set of Fleet Management Performance Measures:
Downtime/Availability
Retention
Utilization
PM Compliance

9. Fostering a Successful EMTSP- WSHEMA Relationship
Capitalize on the benefits of being part of a national initiative specifically created to support State DOT Fleet Managers
Advocacy - voice within AASHTO that did not previously exist
Facilitated forum for sharing best practices
Opportunity to advance needed research of importance to DOT Fleet Managers
Professional Development
National Meetings on four year cycle/rotation

10. Fostering a Successful EMTSP- WSHEMA Relationship
EMTSP Regional Partnerships are intended to operate independently, but under the program umbrella
Subject to guidance from Oversight Panel
Requires adoption of By-laws which meet the unique needs of the group, but provide structure
Election of a Steering Committee and Officers- structure determined by group
Meeting planning and travel coordination provided through EMTSP program staff

11. Fostering a Successful EMTSP- WSHEMA Relationship
Mechanics of coordinating and funding annual meetings
AASHTO EMTSP covers cost of meeting planning and facilitation
Takes burden off of state hosting meeting
Travel cost covered for 1 person from states that contribute to the EMTSP
EMTSP contractor (NCPP) fronts costs and invoices AASHTO
Meeting costs are augmented by vendor registration fees

12. Fostering a Successful EMTSP- WSHEMA Relationship
Mechanics of coordinating and funding annual meetings
Vendor registration fees are maintained in separate accounts for each EMTSP Partnership. Residual funds stay with the partnership. Use guided by Partnership Steering Committee/Officers
Must comply with purchasing and procurement rules of Michigan State Univ.
Managing program through University provides “sunlight” test and legitimacy

13. Fostering a Successful EMTSP- WSHEMA Relationship
Oversight Panel has vested interest in ensuring program success as it is comprised of peers from each region
Program contractor (NCPP) selected because of the previous agency experience of their staff
AASHTO support through the EMTSP raises the importance of Fleet Management within state DOT’s

14. Questions?