1. DEPARTMENT OF ARTS AND CULTURE
5/13/2019
PUBLIC ENTITIES
Act DIRECTOR-GENERAL: ARTS AND CULTURE
DATE: 13/10/2015

2. PRESENTATION OUTLINE PERFORMANCE OVERVIEW INCOME AND EXPENDITURE
REPORT BY THE AUDITOR-GENERAL
GOVERNANCE

3. PERFORMANCE OVERVIEW 3

4. PERFORMANCE OVERVIEW 2012/13 2013/14 2014/15 Achieved 67% 69%
Not achieved
33%
31%

5. PERFORMING ARTS INSTITUTIONS
Key performance area
2012/13
2013/14
2014/15
Productions per year
353
427
500
Audience development
Festivals 14 15
Exhibitions 43 50 68
Educational programmes 24 16

6. HERITAGE INSTITUTIONS
Key performance area
2012/13
2013/14
2014/15
Collections
Knowledge generation and dissemination (publications, public lectures, seminars)
228
298
310
Exhibitions
125
131
132
Audience development (visitor numbers)
Educational and outreach programmes (all educational and learner visits)
Number of permits issued per year (SAHRA)
169 52
170
Number of sites graded and declared per year (SAHRA) 5 9 15

7. DEVELOPMENT AGENCIES Key performance area 2012/13 2013/14 2014/15
Number of previously disadvantaged individuals and organisations successfully applying for funding (NAC)
184
155
337
Number of SMMEs and arts companies supported (NAC) 33 66 91
Number of projects funded from nodal provinces (NHC) 21 13 20
Number of content scripts developed (NFVF) 61 48 42
Number of SA films produced (NFVF) 28 26 39
Number of SA filmmakers supported (NFVF) 38 36 49
Number of bursaries awarded (NFVF)
172
210
113

8. LIBRARIES Key performance area 2012/13 2013/14 2014/15
Number of items catalogued providing bibliographic records per year
24137
19 500
21 934
Number of pages and images digitised
14 334
15 000
26 457
Number of books de-acidified
per year
10 010
10 000
14 645
Number of books donated to promote and develop a culture of reading
43 210
7 600
14 153
Number of books clubs established 10 24
Number of grants allocated to authors 15 14
Number of digital playback devices distributed per year
560
605
721
Data only available from the years indicated

9. PANSALB 2011/12 2012/13 2013/14 2014/15 Key performance area
Number of language policies reviewed per year 11 13
Number of dictionaries and CD’s developed / revised and produced per year
Total number of national language bodies in place

10. SUMMARY OF INCOME AND EXPENDITURE10

11. INCOME AND EXPENDITURE TRENDS
2012/13
2013/14
2014/15
R’000
Grants Received
Own Income
Total Income

12. REPORT BY AUDITOR-GENERAL12

13. AUDIT OUTCOMES 2010/11 2011/12 2012/13 2013/14 2014/15 Clean 6 8 9
Unqualified 17 15 14
Qualified 2 4 7 10
Adverse 1
Disclaimer

14. AUDIT CLASSIFICATION PER PUBLIC ENTITY
Unqualified with no emphasis of matter (Clean)
Artscape
Freedom Park
Afrikaanse Taalmuseum en Monument
National Arts Council
National Film and Video Foundation
Robben Island Museum
National Museum
Playhouse Company
War Museum of the Boer Republics

15. AUDIT CLASSIFICATION PER PUBLIC ENTITY
Unqualified with matters of emphasis
South African Heritage Resources Agency
South African Library for the Blind
Performing Arts Council of the Free State
National Heritage Council
Market Theatre Foundation
Luthuli Museum

16. AUDIT CLASSIFICATION PER PUBLIC ENTITY
Qualified
Ditsong Museums of South Africa
National Library of South Africa
Nelson Mandela Museum
Windybrow Theatre
National English Literary Museum
Msunduzi Museum
Iziko Museums of South Africa
KwaZulu-Natal Museum
South African State Theatre
William Humphreys Art Gallery
Disclaimer
Pan South African Language Board

17. FINDINGS/ ISSUES RAISED
AUDIT OUTCOMES
ENTITY
OUTCOME/OPINION
FINDINGS/ ISSUES RAISED
KZN MUSEUM
QUALIFIED WITH FINDINGS
Valuation of Heritage Assets in accordance with GRAP 103
MSUNDUZI MUSEUM
Valuation of property, plant and equipment
Targets not adhering to SMART principle
IZIKO MUSEUMS OF SOUTH AFRICA
Contingent liability for post-medical aid benefit of R5,2 million
WINDYBROW THEATRE
Windybrow Theatre did not provide for contingent liabilities pertaining to the pending law suits (Breach of contract and CEO and CFO).
Windybrow Theatre does not have functioning internal audit unit.
Goods and Services to the value of less than R were procured without price quotations.
Accounting Authority did not keep complete, relevant and accurate information that is accessible to support procurement processes.
No proper documentation to support irregular expenditure incurred.

18. AUDIT OUTCOMES ENTITY OUTCOME/OPINION FINDINGS/ ISSUES RAISED
SOUTH AFRICAN STATE THEATRE
QUALIFIED WITH FINDINGS
Lack of Audit Committee for the significant portion of the year.
Lack of dedicated internal audit function.
No proper control systems for safeguarding and maintaining assets.
Accounting Authority did not take effective steps in preventing irregular expenditure.
DITSONG MUSEUMS
QUALIFIED WITH FINDINGS
No reliable system to determine impairment on receivables in accordance with GRAP 104 (Financial Instruments).
Payments were made with in contravention of the Public Financial Management Act. The amount involved is R
Liabilities of the entity are in excess of the assets of the entity by R This impact on DMSA status as a going concern.
Accounting Authority did not submit strategic plan for 2014/15 as per Treasury Regulation
DMSA did not comply with GRAP 17 (Items of Property Plant and Equipment (PPE) not recorded in the asset register.
PPE understated by R
The entity did not comply with GRAP 103. DMSA did not recognize all Heritage Assets.
NATIONAL LIBRARY OF SOUTH AFRICA
Valuation of Heritage Assets in accordance with GRAP 103
Irregular Expenditure
Procurement process were not followed
WHAG
Poor Internal control s

19. AUDIT OUTCOME ENTITY OUTCOME/OPINION FINDINGS/ ISSUES RAISED
NELSON MANDELA MUSEUM
QUALIFIED WITH FINDINGS
Poor internal controls
Valuation of Heritage Assets in accordance with GRAP 103
NELM
Irregular expenditure
PAN SOUTH AFRICAN LANGUAGE BOARD
DISCLAIMER
No sufficient audit evidence to support an audit opinion
No sufficient evidence found on issues of administrative and operating expenditure; payables from exchange transaction; staff costs; property plant and equipment, wasteful expenditure, irregular expenditure; contingent liabilities
Cash flow statement is materially misstated

20. GOVERNANCE 20

21. INSTITUTIONAL GOVERNANCE
2012/13
2013/14
2014/15
% of councils that are fully constituted
96%
100%
Number of Council members
7-14
9-13
7-13
Number of council meetings
2-10
2-5
3-13
Number of council committee meetings
1-14
2-22
4-30
Attendance rate of council meetings
43-99%
35-88%
35-90%
Number of audit committee meetings
3-4
3-5
2-3
Number of management meetings
4-40
10-28
Number of staff meetings
1-10

22. DEPARTMENT OF ARTS AND CULTURE
5/13/2019
THANK YOU