1. BUS 4017 Project Management Wk 13, April 5-9, 2004 exam review
Education’s purpose is to replace an empty
mind with an open one.
Malcom. S. Forbes
There are some good tips on these slides of what will be in the exam. Start reviewing and practicing early.
Written by F. Pentney
5/9/2019

2. Agenda Housekeeping. M PUG meeting
Discuss best utilization of our 3 hours
MS Project - future follow up
Exam detail. Two hour. TF. MC. SA. LA.
Review attached PowerPoint topics
Complete Project Organizations quiz
Presentation Room Design Group
Written by F. Pentney
5/9/2019

3. P. Mgt. what do we do and when?
Relationship of R.F.P. to proposal to project, to project stages, to operations.
Explain how all the individual steps fit together.
Text
Execute
Define
Text
Plan
Operations
Text
Text
Close out
Written by F. Pentney
5/9/2019

4. The P.M. culture Project Management culture where you work?
H.R. relevant factors
Training. Costs, levels, accreditation
Hiring Project Managers. What criteria?
Introducing P.M. to the organization. Affect, challenges and benefits?
Written by F. Pentney
5/9/2019

5. Communication and documentation
See Quiz answers for key questions.
See other Power Points for specifics.
Written by F. Pentney
5/9/2019

6. Projects in organizations
Types of organizational structures
What they look like. Reporting functions
The affect on the Project Manager re:
authority, power, resource attainment and control.
The affect on the Team Members
How can the H.R. department influence?
See Quiz answer for key questions.
Written by F. Pentney
5/9/2019

7. The Project Manager review
Skills and strengths and attitude of a good Project Manager.
How would the above be evident?
See the Project Manager Handout. Special attention to Quiz answers we highlighted during review.
Written by F. Pentney
5/9/2019

8. Teams and their dynamics
4 stages
Behaviours of members at each stage
What the Manager should do at each stage?
See the Team Quiz Handout. Special attention to Quiz, indicated questions when we completed the review of answers.
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5/9/2019

9. Estimating
Know all the information that was on the Estimate Quiz in Wk. 9 handouts.
Know how to apply the P.E.R.T formula to $ estimates Remember this can be used for time or $
R=O+P+ (4xM)/6.
Know the difference between resources and materials and a few examples
Written by F. Pentney
5/9/2019

10. Estimating on the project.
Name the steps in creating a bottom up estimate. i.e. Start with the S.O.W.
Use the procedure that was recommended in your Final Group Written project for each Team Member to complete.
What is the difference between an Estimate and a Budget?
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5/9/2019

11. Resources Know the difference between Resources and Materials
Know what Resource allocation means
Know what leveling means.
If you added in more resources would it change the Baseline? Yes, because it would mean extra hours, or $ costs, or both.
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5/9/2019

12. Earned value and it value on the project.
Controlling $ and time, critical ratios- calculate – basic calculation
Cost Variance (CV $ ) and (SV Time or $)
Earned value: practice a basic calculation
Key formula. EV = BCWP X % completed
CPI = EV/actual cost.
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5/9/2019

13. Monitoring and control
Types of reports - basic example of use
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5/9/2019

14. Status Reports
Be able to specify the key reasons for using a Status Report
Define the key information that should always be collected and reported!!!!!!!!
Who would receive the Status Reports?
Would they all receive the same Report/ information?
Why not?
Written by F. Pentney
5/9/2019

15. Status Reports
See the PowerPoint for what should be in a Status Report.
Complement that list with some items from the sample handout provided in class?
What would you ask Team members to provide so that you could compile some data for the Status Report?
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5/9/2019

16. Communication Types of meetings. 4 types
Agendas: how to make one and distribution
Running an effective meeting. Techniques
Methods of communicating during execution phase
Create a Communication Matrix -
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5/9/2019

17. Communication
How many different ways could you communicate with your team members?
Make up a list. F2F, FAX, Phone etc.
Would you need to communicate everything to everyone? Answer: No.
What is the phrase used to define good communication? Answer: The right information to the right person at the right time.
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5/9/2019

18. Conflict and Negotiation
Conflict can be good - why?
Negotiation is one way of resolving conflict.
What are some other ways?
What are two things you could say or do based on Ury and Fishers methods?
What is one approach if the other person will not negotiate. See you handout.
Written by F. Pentney
5/9/2019

19. Controls – know one of these
Choose one of the following problems/situations and list what you would do
Project behind
schedule
Team member not committed
Customer slowing down project
Project over cost half way through
Planned steps to control the project.
List what you would do to monitor.
Managing changes – tools
Meeting tough deadlines
Written by F. Pentney
5/9/2019

20. Controls: Scope creep.
Know the steps for controlling scope creep. See Wk. 11 Powerpoint.
Be able to define them.
Give an example applied to a project.
i.e. Choose a case from the book.
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5/9/2019

21. Close out etc. State what has been learned-how?
Summary (Final) reports - of what? 4 key areas
Where do documents go? Who gets them?
Human Resource considerations
How would you “know” if project were a success?
Customer sign off approved.
On time, on budget and right quality.
How would you report this?
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5/9/2019

22. MS Project Know the names of the key screens
The name of the most common type of Resource
Know the default screen
How would you show Resource Costs and the Gantt at the same time?
Give an example of Cost/Use
Give an example of # Units
Specify the pros and cons of using MS Project.
Written by F. Pentney
5/9/2019

23. Where to Get More Information
The linked sites to class site.
Our Verzuh site-vital!!!! Orange squares
Your handouts and PowerPoint's.
Y.A.Q. page - link on class home page
Move from facts to application-what would you do if you were a P.M., Team Member.
Written by F. Pentney
5/9/2019