1. Annual General Meeting 2016

2. NPWLRA AGM 2016 AGENDA Welcome and Introductions
Minutes of the AGM held on 27th Oct 2015
Review of Constitution
Changes to the Executives
Recognition of NPWLRA
Review of Budget
How to raise concerns
Update on Outstanding issues – Mike Brown
Work planned for – Duncan Harriss
Isle of Dogs Forum
Q & A
H Patel

3. NPWLRA AGM 2016 Welcome and Introductions
Minutes of the AGM held on 27th Oct 2015
Voting process
H Patel

4. NPWLRA AGM 2016 Review of the Constitution 1
Addition of Charrington Tower –
All of the flats, amenity areas and common areas of and at the premises known as New Providence Wharf, Ontario Building, (Fairmont Avenue) Michigan Building (Biscayne Avenue), London E14 (“the Property”).
Amend to:
All of the flats, amenity areas and common areas of and at the premises known as New Providence Wharf, Ontario Building, (Fairmont Avenue) Michigan Building (Biscayne Avenue), Charrington Tower and Columbia West Building, London E14 (“the Property”).
PUT TO A VOTE
Y Naqushbandi

5. NPWLRA AGM 2016 Review of the Constitution 2
Amendments to the constitution
Disclaimer and indemnity:
The members of the Association shall indemnify the Officers and other members of the committee against all liabilities incurred by them in good faith and in the name of the association acting within their authority. Amend to :
The members of the Association shall indemnify the officers and other members of the committee against all liabilities incurred by them when carrying out action to give effects to decisions of annual general or extraordinary general meetings
Appendix 3: Addition of the roles & responsibilities of the wider members of the NPWLRA executive committee who are not officers
PUT TO A VOTE
Y Naqushbandi

6. NPWLRA AGM 2016 Thanks to: Alaa Saeed, David O’Bryne, Neil Lewis.
Hanesh Patel
Colin Gold , Joel Brizman, Paolo , Ishrat,
Brian Warwicker, Jo O’Brien,Swati Mishra Pandey, Khalid Naqushbandi
Gym Committee, Amit, Dave, Timi, Sonja, Ollie, Tamsin
A Pandey

7. NPWLRA AGM 2016 Changes to the Executives To be approved by AGM
New Chair Humphrey Percy
New Vice Chair Amit Pandey
New Vice Treasurer Subrina Shakir
Approve continuation of Paolo, Yasmin, Maureen
New Execs : Soroush Ghanbari , Rebecca Thorne , Alex & Tamsin Hucklesby, David & Sonja Blandon, Roman Sustek.
PUT TO A VOTE
A Pandey

8. NPWLRA AGM 2016 Changes to be approved by the NPWLRA
Representatives per building
Michigan Building Rep: Hanesh Patel & Amit Pandey
NPWA - Yasmin & Khalid Naqushbandi
NPWB – Subrina Shakir & Colin Gold
NPWC- Paolo Zepettelli
NPWD- Soroush Ghanbari
NPWE Rebecca Thorne, Alex & Tamsin Hucklesby
ONTARIO- Humphrey Percy& Roman Sustek
CHARRINGTON David & Sonja Blandon
PUT TO VOTE
A Pandey

9. NPWLRA AGM 2016
PUT TO A VOTE
Addition of Charrington Tower and Columbia West
Disclaimer and indemnity
Roles & responsibilities
Changes to the Executives
Representatives per building
I VOTE PER FLAT, ONLY LEASEHOLDERS, EXCLUDES BALLYMORE REPRESENTATIVES, FOLLOWED BY POSTAL VOTE
A Pandey

10. NPWLRA AGM 2016 COMMUNICATION Recognition of the NPWLRA
Importance of registering as members- need 40%
Communication with RA
NPWLRA
NPWLRA
Facebook page – free for all
NPW Ballymores website – Ballymore's
A Pandey

11. NPWLRA AGM 2016 Report from Colin Gold : Chair of Garden Committee.
2015: Garden poor condition.
2015:Garden Committee formed. Proposal to have an award winning Garden – approved by Ballymores
Budget of £5000 , personal interest , gardening background:
RESULTS
Y Naqushbandi

12. NPW 2015
Report from the Garden Committee

13. NPW RESULTS FROM

14. NPW RESULTS FROM

15. NPWLRA AGM 2016
2015: Ballymore terminated old contract , new contract with Nurture. ( Ballymore Portfolio wide contract for garden maintenance)
Garden Committee offered , planting plans, seasonal timetable, budget control, designs etc.
Results
Y Naqushbandi

16. NPW 2016

17. NPW 2016

18. NPW 2016

19. NPW RESULTS FROM 2015-2016 Improvement to the Canal – regular fogging
Accepted that Nurture need closer monitoring
Duncan the GM now to work directly with Colin Gold to improve the garden
Close monitoring of the progress
Y Naqushbandi

20. NPWLRA AGM 2016 Report from the GYM Committee.
Gym & Pool – cater for
Only for NPW residents
Techno gym supplier chosen after consultation with Gym Committee- Free Wi-Fi.
Members Paolo, Ishrat , Amit , Dave, Hanesh,Timi, Sonja, Ollie ,Tamsin
Paolo Zeppetelli

21. NPWLRA AGM 2016
Audit of review of service charges – proposal for approval
To carry out an audit review of service charges for NPW, Ontario and Michigan building, Charrington Tower and the whole of the NPW estate for a period of the last 5 years.
The cost of this review will be borne by the Residents and will be included in our service charges by Ballymore
H Percy

22. NPWLRA AGM 2016 Graham Pack : Auditor Independent
Worked with Ballymore already
H Percy

23. NPWLRA AGM 2016
Audit of review of service charges – proposal for approval
To check compliance with the Landlords responsibility according to the Landlord and Tenants Act. To check the Landlords compliance with the lease requirements for each building.
To check if best practice has been carried out regarding planned preventative maintenance across the estate
To check whether the apportionments paid by the lessees of the buildings are correct
To check whether the costs are put into the correct headings across the various schedules
To check whether the contracts that have been entered into are value for money and the best solution for the lessees
H Percy

24. NPWLRA AGM 2016
Audit of review of service charges – proposal for approval
To check whether any portfolio wide costs have been properly apportioned to New Providence Wharf Estate
To review and check the overall Concierge charging budget and the savings identified by centralisation (2016)
To review and check the equitability of the £122K charge for OT residents for them to retain their concierge (2016)
To review specifically the costs for legal expenditures – what are the main causes for this expenditure?
H Percy

25. NPWLRA AGM 2016
Audit of review of service charges – proposal for approval
To review specifically the Garden contracts – to see if value for money has been obtained and if the contracts have been effectively monitored with rebates given if appropriate
To identify the main causes of the increase in service charges
To establish whether the consultation procedures have been adhered to
Make any recommendations, if required, for any adjustments to the apportionments or cost allocations
H Percy

26. NPWLRA AGM 2016 Mega flo Boilers – for approval
Need servicing every year
Leaseholders not always maintaining them. Leakage , cause disruption , payment of £750 for damage .
Proposal is inspection and servicing to be done by Ballymore Building services (fixed cost)
H Percy

27. NPWLRA AGM 2016
Ontario Door – for approval Insurance issue unresolved Recommended solution 3 companies to quote for: Double door, fob, manual operation. Approx. cost £24K – cost borne by OT residents Requested that Ballymore contribute
H Percy

28. PODIUM BARRIERS for approval
NPWLRA AGM 2016
PODIUM BARRIERS for approval
4 barriers to be erected at a cost of around £32K exclude Vat.
Fobbed entry for residents only.
Barriers low level and matching with present environment.
Hanesh Patel

29. NPWLRA AGM 2016 PUT TO A VOTE Audit of review of service charges
Mega flo Boilers – for approval
Ontario Door – for approval
Podium barriers for approval
H Percy

30. Centralisation of Concierge.
NPWLRA AGM 2016
Centralisation of Concierge.
Ballymore’s proposal Concierge to be centralised to Columbia West ( proposal for centralisation has been talked about for a no of years- but no-one has given details of where / how ?)
NPWLRA requested option appraisal, costings , savings to be made, service delivery issues – no substantial response from Ballymore.
Ontario Concierge to stay.
AWAITING BALLYMORE’S PROPOSAL
Hanesh Patel

31. NPWLRA AGM 2016
SERVICE CHARGES – A number of questions raised by Residents
Questions have been shared with residents
Awaiting written response to Budget questions from – Mike Brown
Hanesh Patel

32. NPWLRA AGM 2016 How to raise concerns 24hr concierge 24hr duty manager
Duncan Harriss – General Manager
How to raise concerns: Handout with details
H Patel

33. NPWLRA AGM 2016 Work planned for 2016-17. Traffic management system
Internal refurbishment
Hanesh Patel

34. NPWLRA AGM 2016
Isle of Dogs Forum
Close Q &A
Hanesh Patel