1. PART TIME COMPENSATION AND CLASSIFICATION PROCESS Module II Technical Process Human Resources1

2. Introduction ITS NOT JUST PAYROLL! Human Resources2

3. Myths and Facts Myths As long as we get them paid is all it matters Once the Authorization finishes it will be forgotten Other than full time employees are not unionized, therefore, Unions dont use that data Facts Incorrectly classifying an employee creates liability to the College in terms of Pay Equity Any information stored in the HRIS is used to create reports that are analyzed for workforce and budget planning The College provides a wide range of reports to the Unions based information entered on the HRIS Human Resources3

4. Institutional Data College resource Used and relied upon by many users (Unions, PEC, Ministry, etc.) Accurate, consistent and timely Begins with person or office creating the data Continuous responsibility of all who subsequently access it and use it Human Resources4

5. Daily use of Data Increased investment and attention to data handling and analysis is a necessity for nearly all businesses. Human Resources5

6. ENTERING INFORMATION ON HRIS Use screen HRU209 8 different types of authorizations 5 is used for Part Time Administrator 6 is used for Part Time Support 7 is used for Part Time Academic 8 is used for Regular Part Time Student (Student number is required) E is used for CSEP students L is used for ELC worker (only available for Early Learning Centre) S is used for Summer Student Appendix G (May 1 to August 31) Human Resources6

7. ENTERING INFORMATION ON HRIS Part time Academic Authorizations (Group 7) 6 different types of codes to differentiate Part Time Academic employees: P is used for Professors I is used for Instructors X is used for coordinators N is used for Non-Teaching L is used for Librarian C is used for Counsellor Human Resources7

8. ENTERING INFORMATION ON HRIS Teaching assignments The Object Codes for teaching assignments are as follows: 41200Part Time Academic 41100 Regular Partial Load Academic 41101Short Term Partial Load Academic (Irregular) 41300Sessional Human Resources8

9. ENTERING INFORMATION ON HRIS Any assignments that are authorized to replace a full time faculty, it is recommended to use sub-objects 04 to 10 and 12, 14 and 15 Sub-object 00 (Regular duties) is used where theres no full time faculty assigned and the hours are the product of those unfilled by full time faculty Sub-object 02 is used for assignments where theres no replacement and is also not the product of hours left unfilled by full time faculty Human Resources9

10. ENTERING INFORMATION ON HRIS It is imperative that the proper Sub-Object Code is entered correctly to ensure accuracy. Sub- Object Codes used for teaching assignments are as follows: 00Regular Duties11Vacancy Replacement 02Short Term Assignment12Other Replacement 04Sick Leave Replacement14Curriculum Development Replacement 05Maternity Leave Replacement15Release Time/Union Business Replacement 06Parental Leave Replacement07Professional Leave Replacement 08Vacation Replacement09Secondment Replacement 10Leave of Absence Replacement 17 Field Work Supervision Non-replacement Human Resources10

11. ENTERING INFORMATION ON HRIS ensure the proper Course Code, Section and hours per course is entered hours per course refers to the number of hours taught each week, and not the total hours for the course. Human Resources11

12. ENTERING INFORMATION ON HRIS Non-Teaching Assignments Ensure that the authorizations do not reflect any teaching duties The Sub-Object Codes for non-teaching assignments are as follows: 41200 Part Time Academic (Librarians & Counsellors and Non-Teaching) 40501Part Time Coordinator Sub-Object codes that can be used for non-teaching assignments are as follows: 00Regular Duties 02Short Term Assignment 03Special Project 18 Distance Learning, Non-Teaching 20 Non-Teaching, Non-Replacement Human Resources12

13. ENTERING INFORMATION ON HRIS Part time Support Authorizations Prior to entering a new authorization on the system, ensure that you have the proper classification code and rate that will be assigned to the employee The object code for any Part time Support authorization is 42500 It is imperative that the proper Sub-Object Code is entered correctly to ensure accuracy. Sub- Object Codes used for Part time support assignments are as follows: 00Regular Duties09Secondment Replacement 02Short Term Assignment10Leave of Absence Replacement 03Special Project11Vacancy Replacement 04Sick Leave Replacement15Release Time/Union Business Replacement 05Maternity Leave Replacement16Project of a Non-Recurring Time 06Parental Leave Replacement19More than 44 hours per week 07Professional Leave Replacement21Overtime, Appendix D only 08Vacation Replacement Human Resources13

14. ENTERING INFORMATION ON HRIS Any assignments that are authorized to replace a full time support staff, it is recommended to use sub-objects 04 to 10 and 15 which are considered Appendix D authorizations ensure that the correct position number is entered for the employee being replaced Vacancy Replacement (Sub-object 11) its not considered Appendix D Human Resources14

15. ENTERING INFORMATION ON HRIS Sub-object 00 (Regular duties) is used where theres no full time support staff assigned and the hours are the product of those unfilled by full time support staff Sub-object 02 is used for assignments where theres no replacement and is also not the product of hours left unfilled by full time support staff. Sub-object 03 (special project) is used for assignments where the special project involves duties that are normally performed on a regular basis in the College Sub-object 16 (Project of a non-recurring kind) is used for assignments where the nature of the project is not performed on a regular basis in the College Human Resources15

16. ENTERING INFORMATION ON HRIS Part time Student Authorizations ensure that the proper category is chosen groups 8 and E you will need to enter a student number Group S can only be used from May 1 to August 31. The Sub-Object code used for students is 42501 The sub-objects that can be used for student assignments are as follows: 00Regular Duties 02Short Term Assignment 03Special Project Human Resources16

17. Where to Get More Information HR Website in My Algonquin Ruben A. Sanchez at ext. 5220 or sancher@algonquincollege.com sancher@algonquincollege.com Diane McCutcheon at ext. 5461 or mccutcd@algonquincollege.com mccutcd@algonquincollege.com Human Resources17