1. Transportation Performance Management
Performance Reporting – Overview Susanna Hughes Reck FHWA, TPM Team Leader
AASHTO Spring Meeting
May 22, 2018

2. Biennial report overview Performance Management Form
NHI – Transportation Performance Management (TPM) for Pavements Instructor Guide
Outline
Biennial report overview
Performance Management Form
Performance website 2

3. Why Report on Performance?
NHI – Transportation Performance Management (TPM) for Pavements Instructor Guide
Why Report on Performance?
Evaluate the impact of federal-aid funds on the national goal areas
States report on system performance and target achievement
Safety – annually through HSIP
All other performance biennially through new reporting portal
FHWA report to Congress and the public on the condition and performance of the Federal-aid highway system
Key Message: MAP-21 eliminated many of the programs that dictated specific uses for federal-aid funding and left those decisions to the State DOTs. This effort recognized that States are closer to the issues and are in better positions to determine the best investments of those funds. As part of this legislation, a target setting and reporting mechanism was put into place to describe the impacts of the investments on National Highway Systems routes and to help provide a focus on the national goals set out in the MAP-21 legislation. Performance reporting is also an effective tool to help provide the public and elected officials with up-to-date information on conditions and performance as well as the results of their investments into the system.
Background Information: 23 U.S.C. 150 identifies seven broad national goals for the highway system and provides funding to accomplish those goals. Under 23 CFR 490, FHWA details the process for States and MPOs to establish and report on performance targets using the performance measures and the reporting methodology to evaluate whether a State has made significant progress toward achieving those NHPP and NHFP targets. FHWA uses this information to evaluate the progress of the federal-aid program and to report to Congress and the public the conditions of the national highway system.
Notes:
Graphic source: 3

4. Biennial Performance Report Overview (non-safety performance areas)

5. NHI 138009 – Transportation Performance Management (TPM) for Pavements
NHI – Transportation Performance Management (TPM) for Pavements Instructor Guide
Performance Progress Report Includes (for all content requirements, see 23 CFR )
Contents
Baseline
Mid Period
Full Period
2-year targets X
4-year targets
Basis for targets
Baseline conditions/truck freight bottlenecks
Ties to other plans
Conditions/performance
Progress discussion/truck freight bottlenecks
Investment strategy discussion
Adjusted four-year targets
Extenuating circumstances
NHPP/NHFP target achievement discussion
Key Message: This is a matrix of information summarizing a number of cross cutting reporting requirements for the PM2 and PM3 rules within the biennial reporting requirements. It is not comprehensive. See 23 CFR
Background Information: This is mostly for use if there is a glazed look on the participants. Basically, the reports say the following:
Baseline Report describes existing conditions and locations of truck freight bottlenecks, the expected conditions (targets) in two years and in 4 years with an explanation of why you think so and the plans for the next four years.
The Mid-Period Report discusses whether the State has met the two year targets, whether they are on track to meet the four year targets, existing condition and performance, including how well they are addressing congestion at truck freight bottlenecks, how well the plans are working and whether the targets need to be adjusted.
The Full Period Report discusses accomplishment or not of the four year targets, existing condition/performance, including addressing congestion at truck freight bottlenecks and explanation of how programs worked, e.g., results of investment strategies, and targets for next performance period.
Please note: During the first performance period only, 2 year targets and baseline condition/performance information is not required for the Interstate pavement condition measures and the non-interstate reliability measures. 23 CFR (e) (3)
Interactivity:
Ask: When can four-year targets be adjusted?
Answer: In the Mid Performance Period Progress Report.
Ask: Does the Full Performance Period Progress Report include a discussion of whether the two-year targets were achieved?
Answer: No. This is addressed in the Mid Performance Period Progress Report.
Notes:
Source: 23 CFR (b)(1) details these requirements. 5

6. Performance Management Form (PMF)

7. PMF Content The PMF has 10 tabs (worksheets) Overview Attachment
Pavement (4 measures)
Bridge (2 measures
Reliability (2 measures)
Freight (1 measure)
PHED (1 measure, depending on CMAQ Applicability)
Non-SOV (1 measure, depending on CMAQ Applicability
Emissions (1 measure, depending on CMAQ Applicability)
GHG (1 measure)
23 CFR Reporting on Performance Targets
(a)(3) State DOTs shall report using an electronic template provided by FHWA
PMF is the “electronic template” provided by FHWA for State DOTs to submit the State Biennial Performance Report

8. Discussion of the basis for the targets Attachments
Required Content
Baseline
FHWA will prepopulate some of the measures
2-Year Target
4-Year Target
Discussion of the basis for the targets
Attachments
Freight Bottlenecks
MPO CMAQ Performance Plans
For each measure FHWA is generally looking for the baseline, 2-year target, 4-year target, and the basis for the targets. FHWA is going to prepopulate as much baseline information as it can in the 2018 report. We expect to prepopulate all measures in future reporting cycles. There will also be a space to attach additional information. In addition to required attachments, the States can include anything they feel is relevant to their submittal.

9. PMF Four-Level Access Rights
Roles
User Affiliations
Reporting
Granting Access Rights
Form Owner
FHWA HQ
Review/return/accept forms
Grant all levels of access rights including Form Owner
Form Reviewer
FHWA Division Offices
Review, ask States to revise or recommend acceptance to HQ
N/A
Form Admin
State DOT TPM Manager/Coordinator
Initiate/fill/edit/submit forms
Grant Form Admin and Form user
Form User
State DOT personnel supporting TPM Manager/Coordinator
Fill/edit forms
We asked for 2 form admins from each state and up to 4 form users to be submitted to our Division offices by June 30th.

10. PMF Workflow Initiate Edit/Save Submit Division Review HQ Review
Revise or Rec. Accept.
Require Revision
Recommend Acceptance
Initiate
Edit/Save
Submit HQ
Review
Return
or Accept
Accept
Status change (black: State, Blue: Division, Red: HQ); notification will be sent to State, Division, and HQ
Work to be performed, no status change
Decision point

11. Division = Form Reviewer
Notifications
At each of the 6 oval shapes in the workflow, notifications will be sent out to all three parties (HQ, Division, State) involved in the PMF process.
Action
Action By TO
CC (copy)
Initiate
State
Division
HQ, State
Submit
Require Revision
HQ, Division
Recommend Acceptance HQ
State, Division
Return
Division, HQ
Accept
State = Form Admin
Division = Form Reviewer
HQ = Form Owner

12. PMF Home Page

13. PMF Input Interface (Draft)

14. PMF Input Interface (Draft)

15. PMF Input Interface (Draft)

16. PMF Input Interface (Draft)

17. CMAQ Applicability
Depending on CMAQ Applicability determination, a State may or may NOT see the following tabs
PHED
Non-SOV
Emissions

18. Preparing for PMF Key Items Key Dates PMF is housed behind UPACS
May 1 - submit Division POCs for review of PMF data
June 30 – submit State DOT Form Administrators and Users
September 1 – PMF available for States’ submittal
October 1 - State Biennial Performance Report due
In July bringing down the PMF.

19. Other things you need to know
NHI – Transportation Performance Management (TPM) for Pavements Instructor Guide
Other things you need to know
PMF User Guide
TPM Guidance
Request access to be a PMF tester
Ask Questions Early and Often 19

20. Performance Website

21. Performance Reporting
Storytelling
Performance
Reports
State DOT Progress
Reporting Portal
Key Message: What gets shared with the public begins in part with what gets reported in the online portal.
Background Information:
State DOTs will submit the information required for the 150 (e) performance report through an online reporting portal.
The FHWA and FTA are collaborating on a ONEDOT website:
-- to tell the national performance story, and
--to share State performance data FHWA collects through the reporting portal.

22. Performance Reporting Area
National and State dashboards show:
Trends and projections
Measure area performance reports on a national level
Individual State performance reports, including targets
Individual large urbanized area performance reports
Key Message: The national and state dashboards includes the latest performance information as well as expected future performance; no MPO information to be displayed.
Background Information:
The technical performance reports are the most important element of the site. They are intended to quickly and clearly communicate performance to an audience of transportation professionals and interested stakeholders. The navigation of this area is designed to facilitate visitors interested in learning more about performance areas across the country.
The performance reports dashboard includes national individual measure area performance reports, individual state performance reports, and individual large urbanized area performance reports.

23. Planned Content to Display
State/UZA/Transit Agency Display
National Display
Actual performance
Yes
Yes1
Trend of actual performance
Target
TBD1
Target explanation No
Discussion of progress
1 Information not aggregated for measures only applicable to urbanized areas (PHED and Percent non-SOV)

24. National Performance Area Reports
EXAMPLE
Key Message:
Background Information:
Here’s a sample report on safety at the national level
It is designed to give users a more in-depth understanding of performance in the safety topical area. This page summarizes national safety performance for the number of fatalities measure. It provides a snapshot, trend, and projection for the future.
Fatality projection - aggregation process. Simple sum of state expectations

25. State Performance Report
EXAMPLE
Key Message:
Background Information:
Here’s a sample report on safety at the state level
It is designed to give users a more in-depth understanding of performance in the safety topical area for a state of their choosing.
The large urbanized area report has the same format as the state performance report.

26. EXAMPLE Phased Development 1.0 2.0 Static pages Highway & Transit
Key Message:
Background Information:
This slide shows the phase 2 portion for performance reporting website.
Phase 2 provides for an interactive data tool allowing viewers with the opportunity to review and drill down into data.
Static pages
Highway & Transit
US, State, Transit
Dynamic content!

27. Timeline 2018/2019 Website Launch Phase 1 Launch – December, 2018
Phase 2 Explore expansion of benchmarking site – begin in 2018
Content Management and Maintenance
Key Message: The ONEDOT Website will display State DOTs targets shortly after submittal of the State performance report due October 1, 2018
Background Information:
Outreach: external webinars are expected late Fall to demo the ONEDOT website and late winter for the portal to obtain feedback. The delay in showcasing the portal is due to the fact that related QA/QC process and reporting guidance also needs to be developed to walk users thru data submittals.
Go live launch date anticipated a few months after the first submittal of the state performance report due October 2018
2018/2019

28. Contacts:
Susanna Hughes Reck, TPM Team Leader
tel
Vicki Miller, Lead Performance Reporting
tel