1. Miami Valley Educational Computer Association
Board of Directors Meeting
Februarty 21st, 2019, 8:30 a.m.

2. Call to Order Call to Order - Chairperson, Dean Lynch Calling of the Roll – Recording Secretary, Julie Gibson Additions, Deletions, or Corrections to Agenda Approval of Minutes Approve Minutes of the Regular Board Meeting of January 17th, 2019

3. Communications/Discussion/Action Items
Financial Reports: monthly reports, comparisons, appropriations
January 2019
Motion to approve financial report, comparisons, appropriations
MVECA Updates
ITC Collaboration
Projects
Facility
Staffing Update
Motion to resume consideration of previously tabled item
Motion to accept the resignation of an MVECA employee
Motion to approve the employment of Software Support Specialist 2

4. Regional ITC Collaboration
SWOCA
Succession Planning and Leadership
Savings for Schools and Fee Structures
Confidentiality Agreement
Discussion

5.
Estimate: $1000 per month reduction, per connection on 30 connections would be $360k annually

6. ProgressBook Numbers:
SWOCA serves 145,541
MVECA serves 78,262
Decrease in Revenue with Fee Standardization on Core Services Only ($3.10 reduction to SWOCA): $451,177 annually
Note: This is just an estimate. MVECA actually serves 85,691 students. Not all students consume all core service. A detailed analysis is needed to calculate the actual costs.

7. FY20 Erate – MVECANet, MIBS, Internal Connections
Blanchester Local
Cedar Cliff Local
Chillicothe-Ross Co Library (new)
Clark Co Public Library (new)
Dayton Metro Library (new)
Fairborn Digital Academy (new) 
Greene County Career Center - XE – BR
Green County Public Library (new)
Highland County District Library (new)
Hillsboro City School District
Huber Heights (new),
Huber Heights Preparatory Academy (new)
Northeastern
Northwestern
SOESC
Southeastern
St Brigid
St Helen Elementary
Tecumseh
St. Luke
Valley View
West Carrollton (new)
Wilmington
Yellow Springs
Zane Trace
Center for Adolescent Services (new)
Dayton Leadership Academies (new)
Greenon Local
Nicholas-Liberty School (new)  
St Brigid (new)
St. Charles Borromeo School (new)
St Helen Elementary (new)
Tecumseh
Wright Memorial Library (new)
Yellow Springs (new)
Many more…
Over 70 separate bids and contracts

8. Cisco
Last year MVECA financed million with Cisco during Erate season
Annual revenues from 2018 to continue through 2021
Working on large purchase of nearly 1.5 million or more
Financing to be utilized with large payment in first year
First year payment to be proportional to one-time hardware sales
Recurring payments proportional to recurring revenues
Several large network upgrades, new business
May lump in datacenter investments at 79% off list price!

9. Other Purchasing 127 equipment quotes since July 1st
Estimated value - $839,000
$261,000 invoiced

10. Facility Update

11. Appraisal with building and 3.1 acres
$730k
Needs
Septic installation
Electrical service installation
Water service installation
GCCC Board has not set asking price
The size of parcel may need to change
13,376 square feet
Built in 1993
Large meeting space, conference space
Multiple classrooms for use as training labs
1.64 miles from nearest MVECA fiber
Ohio Dept of Public Safety – Tennant and grant opportunity

12. MVECA Costs Content Filtering Costs Software Answers Licensing Costs
After all conversions are complete - $75k plus new schools
FY19 will cost approximately $40k
Previous expenditures were approximately $15k annually
Software Answers Licensing Costs
Increase in SIS licensing - $.25 per student
Removal of multi-product discounts
Addition of Virtual Classroom to Gradebook
Cost of all three will be $28,248
Equipment Refresh
Core switch, storage both five years old (estimate $250k)
Per Student
’18-’19
’19-‘20
SIS
$4.20
$4.45 GB
$2.50
SpS
$1.20 DM
$2.70 VC
Included with GB
Hosting
$0.50

13. Fiscal Support Costs - Updated
Position
Software Specialist 2
FY18 Base
Base FY19
56,000.00
Step 1 2
57,960.00 3
59,976.00 4
62,104.00 5
64,288.00 6
66,528.00 7
68,824.00 8
71,232.00 9
73,752.00 10
76,328.00 11 12
79,016.00 13 14 15
81,760.00 16 17 18
84,616.00 19 20
87,584.00
Deb Dinnen – 16 years at MVECA, 20 years experience in fiscal support
Marcia Wylie – 5 years ITC experience, 22 years experience in school district payroll and accounting
Increase in annual expenditure for fiscal support salaries - $27,166
META Solutions Fiscal Support Salaries – Two highest are $84,808, $79,523 with 10% pickup (FY18 Salary Survey), NWOCA - $75,338, Connect - $85,000, (no accurate data on SWOCA or HCC)
FY19 Data indicated that the average fiscal support salary across 11 ITCs is $60,752.
FY19 Data indicated that the average fiscal support salary across 11 ITCs for professionals designated as “senior” is $80,269.

14. MVECA Annual Carryover by Fiscal Year

15. Executive Session Board Actions Other Items Adjournment Thank you!
Next Scheduled Meeting: March 21st at 8:30 in the MVECA Training Lab
Adjournment
Motion
Thank you!