1. SAP Business Enterprise Simulation
Purchasing Officer - Disbursement Officer
SAP Business Enterprise Simulation

2. 1) Maintain records of goods ordered and received.
2) Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
3) Prepare and process requisitions and purchase orders for supplies and equipment.
Purchasing Officer

3. Purchase Order (PO) Goods Receipt PO
This graphic shows the basic four-part process of ordering, receiving and paying for goods or services.
The document that you provide to the vendor specifying the items or services you want to purchase, including agreed-to quantities and prices.
Purchase Order
(PO)
The document that denotes the delivery of goods from a vendor to the company. It is used to update the inventory quantities and values.
Goods Receipt PO

4. The document which tells the system to send a payment to the vendor.
This graphic shows the basic four-part process of ordering, receiving and paying for goods or services.
A/P Invoice
or A/P Voucher
The document into which accounts payable enters the vendor's invoice information and sets up the payment.
Outgoing Payments
The document which tells the system to send a payment to the vendor.

5. Purchasing documents. Purchasing documents build on each other
Purchasing documents. Purchasing documents build on each other. Often, a purchase order becomes a goods receipt PO that records the vendor's delivery and finally an A/P invoice when the vendor's bill is received.

6. Example:
On January 9, 20xx the Enterprise ordered from V1000 (Nike Philippines) 50 pairs of KB1000, LBJ1000 and MJ1000. The item will be made in two separate deliveries; the 1st delivery will be made 5 days after the order was made and the 2nd delivery 10 days after PO.

7. Customize Keys F2 = Purchasing A/P - Purchase Order
F3 = Purchasing A/P - Gross Profit PO
F4 = Purchasing A/P - A/P Invoice
F5 = Banking - Outgoing Payments - Outgoing Payments

8. How is the information stored in the purchase order used?
A purchase order is a commercial document issued by a buyer to a seller specifying the items or services-along with agreed-to quantities and price-that the seller will provide the buyer.
How is the information stored in the purchase order used?

9. Prepare the Purchase Order Document:

12. Accounting and Inventory Effects:

13. A Goods Receipt PO is created when you receive goods from a customer.
What do you think is the most important thing to check when creating a GRPO?

14. Two ways of Copying Document:
*Base Document - original document
Target Document - the document you create from the base document

15. Prepare the Goods Receipt PO Document:

17. Accounting and Inventory Effects:

18. Why A/P invoice should be created upon receipt of vendor's invoice?
An A/P invoice is entered into SAP when you receive an invoice from the vendor. It will be used to trigger a payment to the vendor.
Why A/P invoice should be created upon receipt of vendor's invoice?

20. Accounting and Inventory Effects:

21. Responsible in processing the outgoing payments of the business.
Disbursement Officer

22. Four ways of payments: Cash Credit Card Check Bank Transfer
Debit - Vendor Account / Credit - Cash on Hand
Debit - Vendor Account / Credit - Bank Account
Debit - Vendor Account / Credit - Bank Account
Debit - Vendor Account / Credit - Bank Account

25. Show the relationship map.
Open Purchasing A/P - A/P Invoice, find the vendor, and right click, choose relationship map.

26. Activity 2 Purchasing and Disbursement Process
Create the following purchase order and create payment for the open invoices.

29. *Partial delivery - 10 units
*Remaining delivery will be 5 days after first delivery

30. *Partial delivery - 10 units
*Remaining delivery will be 7 days after first delivery